(Junior) Vigilance Specialist

Coloplast; Szczecin; On-site; PLN 120,000 - 180,000; Full time

Job summary

A multinational medical device company in Szczecin is seeking a Vigilance Specialist to manage vigilance cases and ensure regulatory compliance. Responsibilities include adverse event reporting and contributing to post-market surveillance. Candidates should have a degree in a relevant field and experience in the medical device industry. The role offers a flexible hybrid work arrangement and a commitment to a positive workplace culture.

Benefits

No probation period

Flexible working hours

Internal trainings

Private medical care

Restaurant card

Holiday bonus

Transportation co-funding

Qualifications

• Experience in Vigilance or Regulatory roles from the medical device or pharma industry.
• Solid understanding of medical terminology and clinical documentation.
• Experience with Vigilance processes and regulations.

Responsibilities

• Manage vigilance cases from intake through investigation and reporting.
• Conduct adverse event reporting and submit to competent authorities.
• Perform trend analyses to drive continuous improvement.

Skills

Analytical skills

Problem-solving skills

Fluent in English

Knowledge of medical device regulations

Familiarity with data visualization platforms

Education

Degree in pharmacy, life science, public health, or nursing

Tools

Regulatory Reporting platforms

Power BI

Job description

Coloplast develops products and services that make life easier for people with very personal and private medical conditions. In Szczecin we have our Business Centre that works with global financial operations, orders administration, HR and IT support, Legal & Business Ethics, marketing & data analysis activities, QA and many others. If you have the right profile and the right amount of curiosity and ambition you can be a part of this exciting challenge. Curiosity works here!

About The Department

The job is located in Coloplast Business Centre in Szczecin, Poland. You will be a part of Quality Reporting team, a part of Global Operations Support department. The team consists of 9 highly skilled specialists, 4 working in Quality Reporting dedicated for Complaint, Nonconformities, Supplier Quality and Sustainability areas, 1 is Project Management Office Specialist and 4 are working in Vigilance area. You will support the Vigilance team within Post Market Surveillance & Quality Processes, a department within Global Quality & Regulatory Affairs located in Denmark. All your tasks and training will be coordinated from this team. The Danish team consists of 2 Vigilance specialists, which makes the Vigilance team 6 people in total.

About The Job

(Junior)Vigilance Specialist is responsible for independently managing vigilance cases from intake through investigation and reporting. This includes assessing reportability, preparing and submitting regulatory reports to competent authorities, and contributing to post-market surveillance activities such as trend analysis and CAPA. Role involves cross-functional collaboration to ensure timely and compliant vigilance handling.

Responsibilities

• Verify and manage Vigilance Review Required (VRR) complaints.
• Conduct Adverse Event Reporting (AER) and ensure timely submission to the competent authorities.
• Perform trend analyses and provide insights to product owners to drive continuous improvement.
• Contribute to the preparation and maintenance of periodic reports (PSUR, PMSR, PRER), ensuring alignment with regulatory expectations and product performance data.
• Support the creation, maintenance, and review of Post-Market Surveillance (PMS) Plans, ensuring consistency with product risk profiles and regulatory requirements; document all updates in the change control system in accordance with internal procedures.
• Assist in the assessment, documentation, and regulatory communication of Field Safety Corrective Actions (FSCA) and product recalls, in alignment with internal procedures and applicable regulatory requirements.
• Contribute to product risk reassessments.
• Develop and update relevant PMS procedures (including Vigilance) in a timely manner.
• Complete Vigilance Profile Reports (VPR) as requested by Regulatory Affairs.

Requirements

You have a degree in pharmacy, life science, public health, nursing or similar and you have Vigilance or Regulatory experience from the medical device or pharma industry working with VRR complaints.

• Have solid understanding of medical device regulations and vigilance processes.
• Have solid knowledge of medical terminology and/or clinical documentation.
• Have knowledge of relevant standards and legislation (ISO13485, Medical Device Regulation, FDA-part 820, Health Canada Device regulations, Japanese QMS for Devices) with special focus on regulations for Vigilance.
• Have experience with Regulatory Reporting and Vigilance platforms.

We are looking for a detail-oriented professional with strong analytical and problem-solving skills, fluent in English and confident in presenting vigilance topics in cross-functional settings. The ideal candidate is proactive, self-driven, and able to manage multiple vigilance cases independently while collaborating effectively with internal and external stakeholders. A commitment to quality, compliance, and continuous improvement is essential, along with an interest in leveraging new technologies such as AI and Microsoft 365 tools. Familiarity with data visualization platforms like Power BI will be a strong advantage.

We offer

• No probation period – long-term contract from the start.
• Hybrid type of work.
• Flexible working hours, Mon‑Fri.
• International work environment with Scandinavian culture.
• Opportunity to use and develop foreign languages in daily work.
• Fantastic work atmosphere full of respect and partnership.
• Internal trainings.
• Great company events.
• Sports card.
• Private medical care.
• Restaurant card.
• Holiday bonus and occasional cards.

That's not all! We have even more for you

• Modern workplace.
• No dress code zone.
• Delicious coffee and fresh fruits.
• Transportation co‑funding.

Recruitment details

Please apply online with your CV in English. We will review all applications continuously and invite selected candidates further to the recruitment process. We will close the offer down once we find the best match to the role.

Internal Candidates

Internal candidates are responsible for informing direct manager of their involvement in the process (not later than before 1st formal interview). Before applying please see more information about Internal Recruitments on Connect and read the full Internal Recruitment Policy.

Coloplast is committed to being an inclusive organization, where people bring their differences to work each day, fulfil their potential and have a strong sense of belonging because – and not despite – of their differences. We therefore encourage all qualified candidates to apply regardless of gender, age, race, nationality, ethnicity, sexual orientation, religious belief or physical ability.