(Junior) EPIC Coordinator

Ecolab, Inc.; Kraków; Hybrid; PLN 60,000 - 80,000; Full time

Benefits offered by this job

Private medical care

Stock purchase

Lunch subsidy

Sport cards

Flexible hybrid work model

Relocation support

Job summary

Ecolab is seeking a Junior EPIC Coordinator to join the Procurement Data Compliance Team in Kraków, Poland. You will act as the first contact for specification-related cases, collaborate with cross-functional teams, and drive continuous improvement within your area of responsibility.

You will engage with external partners across Europe, monitor responsiveness, and provide training to new team members while supporting CSP initiatives and data integrity in the EPIC database.

Qualifications

• Fluent English in speaking and writing; second European language is a plus.
• Experience in fields like Chemistry, RD&E, Procurement or Project Management is welcome.
• Bachelor's or higher in Chemicals (Mech/Chem) and/or Business.
• Proactive mindset, resilience, and ability to adapt to changing conditions.

Responsibilities

• Manage relationships with external partners (co-packers) to ensure compliance and resolve issues.
• Coordinate communication with internal teams (Procurement, Quality, RD&E, Regulatory, Planning).
• Participate in cross-department alignment and optimization projects.
• Provide training for new team members.
• Represent procurement compliance (CSP) in forums.
• Conduct analysis to ensure high service levels for partners.
• Advise on handling excess/obsolete processes.
• Handle exceptions from specifications (TDS).

Skills

Fluent English

Chemistry background

Project management

SAP MM/PP

Multinational experience

Education

Chemicals (Mech/Chem) or Business degree

Tools

SAP MM/PP

Job description

Ecolab is a global leader in water, hygiene, and energy technologies, dedicated to delivering innovative solutions that make a positive impact worldwide. With operations spanning across 170 countries, Ecolab is committed to sustainability, innovation, and fostering a diverse and inclusive workplace.

Right now, we are looking for a (Junior) EPIC Coordinator to join our Procurement Data Compliance Team.

EPIC is internal Ecolab database consisting of all product specifications. From the smallest components to fully packed, ready for transport products.

As Junior EPIC Coordinator you will have the opportunity to contact various external business partners located in different parts of Europe. You will monitor their responsiveness and serve as first point of contact for specification related cases. You will work closely with various internal teams like Procurement, Quality, RD&E, Regulatory, Planning. You will have the chance to impact on team performance and to take part in continuous improvement activities within your area of responsibility.

What You Will Do

• Manage relationships with external business partners (co-packers) at the operational level to ensure full compliance (sharing specification updates, managing responsiveness, resolving issues).
• Drive effective communication and cooperation with internal teams (Procurement, Quality, RD&E, Regulatory, Planning, etc.).
• Be part of continuous improvement activities, take an active role in cross-department alignments, optimization projects, etc.
• Providing training for new members of the team/department.
• Representing procurement compliance (CSP) on various forums.
• Conduct in-depth analysis to ensure high level of service to our business partners.
• Acting as an advisor in excess and obsolete process.
• Being responsible for process of exceptions from specifications (TDS).

What You Will Need

• Fluent in English verbal and written communication. A second European language will be an advantage
• Work experience in fields like Chemistry, RD&E, Procurement, Project Management is highly welcomed
• High education in Chemicals (Mech/Chem) and/or Business
• Engagement to operate proactively, anticipating possible problems, opportunities, and challenges
• Resiliency and ability to adjust to changing variables in the workplace
• Open mindset and continuous improvement approach
• Excellent communication & presentation skills – self- drivenness, openness to communicate on various levels
• Work experience in a multinational/multicultural/matrix environment will be an advantage
• User skills in SAP (MM, PP module) will be an asset

What’s In It For You

• Competitive Compensation: Attractive salary (Base pay & Variable Plan) and benefits package (private medical care, life insurance, stock purchase, lunch subsidy, sport cards).
• Work-Life Balance: Flexible working arrangements with hybrid model of work (approx. 60% from the office and 40% from home).
• Matrix Organization: Thrive in our matrix organization, working across Europe with various teams and cultural backgrounds.
• Collaborative Environment: Strong teamwork and diverse interactions.
• Development Opportunities: Personalized plans with rapid progression.
• Versatile Career Paths: Professional growth supported by active committee for different career levels.
• Supportive Culture: High employee satisfaction and responsive feedback.
• Learning and Innovation: Continuous learning and technical training incl. subject matter experts' trainings, soft skills and management trainings and LinkedIn learning.
• Relocation Support: Assistance for international candidates and candidates living outside of Krakow.
• Social events such as family events and charity auctions.
• Comfortable working environment (Library, relaxation area, casual dress code).
• Parking space for cars and bikes.

About Ecolab

At Ecolab, we prioritize our talent-first philosophy by creating the most capable and diverse team to excel at our nearly three million customer sites. Building on a century of innovation, our 48,000 associates help deliver comprehensive science-based solutions, data-driven insights and world-class service to advance food safety, maintain clean and safe environments, and optimize water and energy use, and improve operational efficiencies and sustainability for customers in the food, healthcare, life sciences, hospitality and industrial markets in more than 170 countries around the world. Our solutions not only enhance operational efficiency but also contribute to sustainability and public health, making a positive impact on the world. We are committed to eliminating unnecessary complexities and embracing a beginner's mindset, continuously seeking new perspectives and innovative solutions to stay ahead in a rapidly changing world. Ecolab's commitment to diversity, equity and inclusion (DE&I) reflects our longstanding value of working together to integrate diverse perspectives to challenge ourselves, reach our goals and do what’s right.

Our Commitment to a Culture of Inclusion & Belonging

Ecolab is committed to fair and equal treatment of associates and applicants and furthering the principles of Equal Opportunity to Employment. We will recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance in all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement. Ecolab will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin,citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, or disability.