Junior/Administration Specialist - Reception

BlackBerry Inc.; Kraków; Hybrid; PLN 40,000 - 56,000; Full time

Benefits offered by this job

Private medical care (including family

Life insurance

Annual bonus

Internal share purchase program

Teambuilding activities

Job summary

ABB is seeking an Administrative & Events coordinator to support multiple office functions, provide daily reception services, and assist with events that inspire and engage participants. The role emphasizes cross‑department collaboration in a hybrid work model, delivering timely administrative support and reliable office governance.

You will work with Excel, PowerPoint, SharePoint and Power BI, ensuring accurate reports and seamless daily operations while maintaining professional communication

Qualifications

• Experience in administration and events organization.
• Proficient with MS Office tools: Excel, PowerPoint, SharePoint, Power BI.
• Strong English communication and ability to meet deadlines.

Responsibilities

• Daily Reception service including first point of contact for ABB employees, guests and clients, plus access cards administration and mail/courier handling.
• Coordinate proper office functioning and solve incidents related to administration.
• Collaborate with departments and external suppliers.
• Prepare orders and invoice settlements in dedicated systems.
• Prepare reports and presentations for management.
• Provide ongoing administrative support and assist manager as needed.

Skills

Administration

Event planning

MS Office

Excel

PowerPoint

SharePoint

Power BI

English

Tools

MS Office

Power BI

SharePoint

Excel

PowerPoint

Job description

At ABB, we help industries run leaner and cleaner—and every person here makes that happen. You’ll be empowered to lead, supported to grow, and proud of the impact we create together. Join us and help run what runs the world.This position reports to:Administration Section Manager__In this role, you will have the opportunity to provide support services to businesses in various administrative areas. Each day, you will engage internal customers. You will also showcase your proficiency by providing efficient support services.One of the primary responsibilities will be organizing exceptional company events that inspire, engage, and create a memorable experience for all participants.The work model for the role is: hybrid.You will be mainly accountable for:Daily Reception service (including first point of contact and support for ABB employees, guest and clients, access cards administration, registering and distribution of incoming/outgoing mail and couriers in dedicated systems, support during visits, events, onboarding days)Coordination of the proper functioning of the office, solving any incidents related to office administrationCooperating with company departments as well as external suppliersPreparing orders and invoice settlements in dedicated systemsPreparing reports and presentationsOngoing administrative support and assistance with additional tasks assigned by the ManagerQualifications for the role:You have some experience in administration/events organizationPossess knowledge of MS Office tools: Excel, Power Point, Share Point, PowerBIYou are motivated by administration area, problem solving and working within deadlinesYou are skilled at communicating in the English languageBenefits:Enjoy a stable employment in a company with a long history in innovation and technology.Collaborate with experienced experts in an international environment.Seize individual development and training opportunities, from job specific to soft skills.Private medical care (including offers for family members) and life insurance.Receive attractive remuneration based on your experience and skills, and other financial benefits, such as annual bonus and internal share purchase program.Choose from various benefits in kind, ranging from healthy lifestyle offerings, to knowledge sharing, to teambuilding activities.Building a cleaner, smarter future takes all kinds of minds: the curious, the courageous, and the creative. That's why we welcome people from all backgrounds and experiences.Ready to make an impact?Apply today or visit https://www.abb.com to learn more about the impact of our solutions across the globe.