IT Project Manager PPM

Link Group; Warszawa; On-site; PLN 180,000 - 240,000; Full time

Job summary

Link Group is seeking a Digital Project Manager to govern and coordinate the Digital Project Portfolio Management framework in Warsaw, Poland. You will drive prioritization, disciplined execution, and alignment with business strategy, constraints, and resources.

Lead end-to-end delivery for digital projects, ensuring scope, timeline, budget, and quality standards. You will report on KPIs, create decision-support materials, and continuously improve PMO processes and tooling.

Qualifications

• University degree required.
• Experience in Project Portfolio Management / PMO or Digital Project Governance.
• Strong knowledge of PPM tools and advanced reporting.
• Very good PowerPoint skills.
• High analytical capability and attention to detail.

Responsibilities

• Own and operate the Digital Project Portfolio Management (PPM) process across the full lifecycle (idea intake, assessment, prioritization, execution, closure).
• Ensure robust portfolio governance, including structured intake, triage, prioritization, and approval processes aligned with strategic objectives and delivery capacity.
• Monitor portfolio execution across scope, schedule, budget, risks, benefits, and dependencies.
• Identify cross-project dependencies, conflicts, and overlaps, assessing impact on delivery and business value.
• Escalate key risks, deviations, and portfolio-level issues to governance bodies.
• Deliver portfolio-level reporting, KPIs, and management dashboards (status, risks, budget, benefits, trends).
• Prepare executive-level portfolio summaries and decision-support materials for leadership and governance committees.

Skills

PowerPoint

Analytical thinking

Stakeholder management

PMO governance

Education

University degree

Tools

PPM tools

Job description

We are seeking a Digital Project Manager responsible for governance, coordination, and continuous improvement of the Digital Project Portfolio Management (PPM) framework. The role ensures strong PMO governance, transparency, and high-quality decision support across the digital portfolio, enabling effective prioritization, disciplined execution, and alignment with business strategy, financial constraints, and resource capacity.

Lead end-to-end delivery of selected digital projects, ensuring execution within agreed scope, timeline, budget, and quality standards.

Key Responsibilities

• Own and operate the Digital Project Portfolio Management (PPM) process across the full lifecycle (idea intake, assessment, prioritization, execution, closure).
• Ensure robust portfolio governance, including structured intake, triage, prioritization, and approval processes aligned with strategic objectives and delivery capacity.
• Monitor portfolio execution across scope, schedule, budget, risks, benefits, and dependencies.
• Identify cross-project dependencies, conflicts, and overlaps, assessing impact on delivery and business value.
• Escalate key risks, deviations, and portfolio-level issues to governance bodies.

PMO, Reporting & Decision Support

• Deliver portfolio-level reporting, KPIs, and management dashboards (status, risks, budget, benefits, trends).
• Prepare executive-level portfolio summaries and decision-support materials for leadership and governance committees.
• Support prioritization decisions through scenario analysis, impact assessment, and structured recommendations.
• Facilitate portfolio governance meetings, ensuring clear agendas, documentation, decisions, and follow-ups.

Process & Tooling Development

• Continuously improve PMO processes, governance standards, and portfolio management frameworks.
• Enhance PPM tooling, ensuring data quality, consistency, transparency, and usability.
• Define and enforce standards for portfolio and project data across PMO systems.
• Drive improvements based on stakeholder feedback and operational insights.

Project Delivery (Selected Initiatives)

• Lead end-to-end delivery of selected digital projects, ensuring execution within agreed scope, timeline, budget, and quality standards.
• Apply established project management methodologies and governance stage gates.
• Support portfolio-level budgeting, forecasting, and cost control in collaboration with Finance.
• Ensure alignment between PPM data and financial reporting systems.
• Oversee governance and transparency of external vendors within the digital portfolio.

Requirements

• University degree
• Minimum 5+ years of experience in Project Portfolio Management / PMO / Digital Project Governance
• Proven experience managing complex, cross-functional digital portfolios with multiple dependencies
• Strong background in portfolio governance, PMO frameworks, and project lifecycle management
• Strong knowledge of PPM tools and advanced reporting
• Very good PowerPoint skills
• High analytical capability and attention to detail
• Ability to work in a fast-paced, multi-stakeholder environment (Business / Digital / Finance / Vendors)