IT Project Manager

Ergomed; Województwo mazowieckie; On-site; PLN 150,000 - 210,000; Full time

Job summary

Ergomed Group is seeking an IT Project Manager to lead technology initiatives, define scope, timelines, budgets and governance, and coordinate cross-functional teams to ensure on-time delivery with value across the business.

Based in Poland, you will manage budgets, engage with stakeholders and third‑party vendors, and drive the transition of projects into production with IT Service Operations. We value collaboration, rigor and patient impact.

Qualifications

• Bachelor’s degree in a relevant discipline or equivalent professional experience.
• Proven experience managing IT projects throughout the full project lifecycle.
• Strong knowledge of Agile, Waterfall, and hybrid delivery approaches.
• Experience managing project scope, schedules, budgets, risks, issues, and changes.
• Strong stakeholder, supplier, communication, and leadership skills.
• Ability to lead cross-functional teams and manage competing priorities.
• Experience transitioning systems or services into production environments.
• Proficiency in tools such as Microsoft Project, Jira, Azure DevOps, Microsoft 365, SharePoint, or Microsoft Teams.
• Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail.
• Excellent interpersonal, verbal and written communicationskills

Responsibilities

• Agreement of the scope, objectives, and success criteria for assigned projects.
• Creation and agreement of Project Initiation documentation to define the scope, timeline, budgets and output of projects.
• Creation and management of the project plan and governance artifacts related to delivery of the project.
• Engagement of business stakeholders and subject matter experts for delivery scope.
• Engagement and management of all 3rd parties required for the delivery of the project.
• Engagement of IT and Business QA teams to ensure validation and IT quality requirements are met.
• Developing and managing the budget associated with the project and any work packages.
• Monitoring and managing the overall project plan, milestones and critical path.
• Management and authorization of milestone payments to 3rd party vendors.
• Establishing project management, governance, and reporting framework per IT Project Management Processes.
• Reporting on project progress, issues and escalation per schedule.
• Gaining business sign-off to completion of project.
• Transition of project into production with IT Service Operations and Technical Support.
• Ensuring project details are loaded to systems for lifecycle management.
• Agreeing ownership and resolution timelines for post-transition deliverables.
• Closing projects and producing relevant project close documentation.

Skills

IT project management

Agile / Waterfall

Stakeholder leadership

Cross-functional teams

Risk & issue management

Communication skills

Production transition

Education

Bachelor's degree in a relevant discipline

Tools

Microsoft Project

Jira

Azure DevOps

SharePoint

Microsoft Teams

Job description

Medicine moves forward here. So will you.

Clinical trials, safety studies, and audits make safe and innovative pharmaceutical-led care possible. As part of Ergomed Group, you help patients benefit so they experience more of life’s meaningful moments. Biopharmaceutical companies are our clients. Patients are our purpose.

Ergomed Group brings together Ergomed CRO, PrimeVigilance, Prudentia, and ADAMAS Consulting to help biopharmaceutical companies develop, deliver and safeguard therapies in oncology, rare disease and other complex areas of medicine. Across the Group, our teams turn the signals that clinical trials, safety systems and quality data generate into insight that helps bring safer treatments to patients around the world.

The science and analysis that guides our work is demanding. And this is where we excel. What defines us, though, is how we work together. Across countries, cultures and time zones, we bring kindness, curiosity and a shared sense of purpose to work that genuinely matters. Ideas are welcome here. Growth is expected. And every person has room to make a real difference to patients' lives.

Whether you are early in your career or bringing decades of experience, we want you to feel valued for what you do and for who you are. If that sounds like the place you have been looking for, we would love to hear from you.

The Project Manager is responsible for the planning, management and control projects run by the IT
team in the delivery of technology to the Ergomed business and the delivery and hand over of the
systems and capabilities into the production systems and business environments within defined and
agreed timelines and budgets.

ROLE AND RESPONSIBILITIES
Agreement of the scope, objectives, and success criteria for assigned projects
Creation and agreement of Project Initiation documentation to define the scope, timeline,budgets and output of projects
Creation and management of the project plan and associate governance, management andreporting artefacts related to the delivery of the project as defined within the IT ProjectManagement processes
Engagement of business stakeholder and subject matter experts and the management ofthese resources within the scope of delivery for the project
Engagement and management of all 3rd parties required for the delivery of the project
Engagement of IT and Business QA teams where appropriate to ensure that validation and ITquality requirements are met within project execution and project output.
Developing and managing the budget associated with the project and any associated workpackages
Monitoring and managing the overall project plan and associated work packages, miles stonesand the critical path to ensure the successful on time delivery of the project
Management and authorization of milestone payments to 3rd party vendors used in thedelivery of projects
Establishing project management, governance, and reporting framework in line with ITProject Management Processes
Reporting on project progress, issues and escalation per the IT Project Management Processand agreed schedule for each project
Gaining business sign of to completion of project
Engaging with the IT Service Operations and Technical Support functions to successfullytransition project into the production environment through the agreed IT processes.
Ensuring that all relevant details of projects are loaded to the relevant business and ITsystems to facilitate the support and lifecycle management of project outputs
Gaining agreeing from Service Operations and Technical Support the ownership andresolution timelines for any post transition deliverables.
Closing projects and producing relevant project close documentation as required by the ITProject Management Process

• Bachelor’s degree in a relevant discipline or equivalent professional experience.
• Proven experience managing IT projects throughout the full project lifecycle.
• Strong knowledge of Agile, Waterfall, and hybrid delivery approaches.
• Experience managing project scope, schedules, budgets, risks, issues, and changes.
• Strong stakeholder, supplier, communication, and leadership skills.
• Ability to lead cross-functional teams and manage competing priorities.
• Experience transitioning systems or services into production environments.
• Proficiency in tools such as Microsoft Project, Jira, Azure DevOps, Microsoft 365, SharePoint, or Microsoft Teams.
• Ability to manage multiple and varied tasks with enthusiasmand prioritize workload with attention to detail
• Excellent interpersonal, verbal and written communicationskills

Desirable

• Project management certification such as PMP, PRINCE2, AgilePM, or Scrum Master.
• Knowledge of ITIL and IT service management processes.
• Experience working in a regulated industry, ideally pharmaceuticals, biotechnology, clinical research, or healthcare.
• Understanding of system validation, data integrity, information security, and regulatory compliance.

When you join Ergomed Group, you make a difference by helping to bring safe and effective pharmaceutical treatment to patients around the world. You’ll join a passionate and collaborative team of experts in clinical research, pharmacovigilance, and quality consulting.

We are diverse in many ways, yet our values unite us. Our values are how we work, not words on a wall. If they sound like you, you will feel at home here.

• Quality: we hold ourselves to the standard patients deserve.

• Integrity and trust: we do the right thing, especially when it is hard.

• Drive and passion: we care about the outcome, because someone is waiting on it.

• Agility and responsiveness: we move quickly, because patients cannot wait.

• Belonging: everyone is welcome, and every voice counts.

• Collaborative partnerships: we go further by going together.

We look forward to welcoming your application.