IT Project Manager

Ergomed Group; Warszawa; Hybrid; PLN 180,000 - 240,000; Full time

Job summary

Ergomed Group is seeking a Project Manager to lead IT projects from initiation through production, ensuring scope, timelines and budgets are met. You will coordinate stakeholders, manage 3rd parties, and oversee QA, validation, and handover to production environments.

The role emphasizes governance, reporting, risk management, and budget oversight across IT projects in a regulated pharma-related setting. On-site in Warsaw, full-time opportunity.

Qualifications

• Bachelor’s degree in a relevant discipline or equivalent professional experience.
• Proven experience managing IT projects throughout the full project lifecycle.
• Strong knowledge of Agile, Waterfall, and hybrid delivery approaches.
• Experience managing project scope, schedules, budgets, risks, issues, and changes.
• Strong stakeholder, supplier, communication, and leadership skills.
• Ability to lead cross-functional teams and manage competing priorities.
• Experience transitioning systems or services into production environments.
• Proficiency in tools such as Microsoft Project, Jira, Azure DevOps, Microsoft 365, SharePoint, or Microsoft Teams.
• Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail.
• Excellent interpersonal, verbal and written communication skills.
• Project management certification such as PMP, PRINCE2, AgilePM, or Scrum Master.
• Knowledge of ITIL and IT service management processes.
• Experience working in a regulated industry, ideally pharmaceuticals, biotechnology, clinical research, or healthcare.
• Understanding of system validation, data integrity, information security, and regulatory compliance.

Responsibilities

• Agreement of the scope, objectives, and success criteria for assigned projects.
• Creation and agreement of Project Initiation documentation to define the scope, timeline,budgets and output of projects.
• Creation and management of the project plan and associate governance, management andreporting artefacts related to the delivery of the project as defined within the IT ProjectManagement processes.
• Engagement of business stakeholder and subject matter experts and the management ofthese resources within the scope of delivery for the project.
• Engagement and management of all 3rd parties required for the delivery of the project.
• Engagement of IT and Business QA teams where appropriate to ensure that validation and ITquality requirements are met within project execution and project output.
• Developing and managing the budget associated with the project and any associated workpackages.
• Monitoring and managing the overall project plan and associated work packages, miles stonesand the critical path to ensure the successful on time delivery of the project.
• Management and authorization of milestone payments to 3rd party vendors used in thedelivery of projects.
• Establishing project management, governance, and reporting framework in line with ITProject Management Processes.
• Reporting on project progress, issues and escalation per the IT Project Management Processand agreed schedule for each project.
• Gaining business sign of to completion of project.
• Engaging with the IT Service Operations and Technical Support functions to successfullytransition project into the production environment through the agreed IT processes.
• Ensuring that all relevant details of projects are loaded to the relevant business and ITsystems to facilitate the support and lifecycle management of project outputs.
• Gaining agreeing from Service Operations and Technical Support the ownership andresolution timelines for any post transition deliverables.
• Closing projects and producing relevant project close documentation as required by the ITProject Management Process

Skills

Agile delivery

Waterfall delivery

Hybrid delivery

Stakeholder management

Project leadership

Risk & issue management

Budget management

Vendors management

Cross-functional teamwork

Communication skills

Education

Bachelor’s degree

Tools

Microsoft Project

Jira

Azure DevOps

Microsoft 365

SharePoint

Microsoft Teams

Job description

• Department: Strategy & Transformation Realization Office

Company Description

Medicine moves forward here. So will you.

Clinical trials, safety studies, and audits make safe and innovative pharmaceutical-led care possible. As part of Ergomed Group, you help patients benefit so they experience more of life's meaningful moments. Biopharmaceutical companies are our clients. Patients are our purpose.

Ergomed Group brings together Ergomed CRO, PrimeVigilance, Prudentia, and ADAMAS Consulting to help biopharmaceutical companies develop, deliver and safeguard therapies in oncology, rare disease and other complex areas of medicine. Across the Group, our teams turn the signals that clinical trials, safety systems and quality data generate into insight that helps bring safer treatments to patients around the world.

The science and analysis that guides our work is demanding. And this is where we excel. What defines us, though, is how we work together. Across countries, cultures and time zones, we bring kindness, curiosity and a shared sense of purpose to work that genuinely matters. Ideas are welcome here. Growth is expected. And every person has room to make a real difference to patients' lives.

Whether you are early in your career or bringing decades of experience, we want you to feel valued for what you do and for who you are. If that sounds like the place you have been looking for, we would love to hear from you.

Job Description

The Project Manager is responsible for the planning, management and control projects run by the IT team in the delivery of technology to the Ergomed business and the delivery and hand over of the systems and capabilities into the production systems and business environments within defined and agreed timelines and budgets.

ROLE AND RESPONSIBILITIES

• Agreement of the scope, objectives, and success criteria for assigned projects
• Creation and agreement of Project Initiation documentation to define the scope, timeline,budgets and output of projects
• Creation and management of the project plan and associate governance, management andreporting artefacts related to the delivery of the project as defined within the IT ProjectManagement processes
• Engagement of business stakeholder and subject matter experts and the management ofthese resources within the scope of delivery for the project
• Engagement and management of all 3rd parties required for the delivery of the project
• Engagement of IT and Business QA teams where appropriate to ensure that validation and ITquality requirements are met within project execution and project output.
• Developing and managing the budget associated with the project and any associated workpackages
• Monitoring and managing the overall project plan and associated work packages, miles stonesand the critical path to ensure the successful on time delivery of the project
• Management and authorization of milestone payments to 3rd party vendors used in thedelivery of projects
• Establishing project management, governance, and reporting framework in line with ITProject Management Processes
• Reporting on project progress, issues and escalation per the IT Project Management Processand agreed schedule for each project
• Gaining business sign of to completion of project
• Engaging with the IT Service Operations and Technical Support functions to successfullytransition project into the production environment through the agreed IT processes.
• Ensuring that all relevant details of projects are loaded to the relevant business and ITsystems to facilitate the support and lifecycle management of project outputs
• Gaining agreeing from Service Operations and Technical Support the ownership andresolution timelines for any post transition deliverables.
• Closing projects and producing relevant project close documentation as required by the ITProject Management Process

Qualifications

• Bachelor’s degree in a relevant discipline or equivalent professional experience.
• Proven experience managing IT projects throughout the full project lifecycle.
• Strong knowledge of Agile, Waterfall, and hybrid delivery approaches.
• Experience managing project scope, schedules, budgets, risks, issues, and changes.
• Strong stakeholder, supplier, communication, and leadership skills.
• Ability to lead cross-functional teams and manage competing priorities.
• Experience transitioning systems or services into production environments.
• Proficiency in tools such as Microsoft Project, Jira, Azure DevOps, Microsoft 365, SharePoint, or Microsoft Teams.
• Ability to manage multiple and varied tasks with enthusiasmand prioritize workload with attention to detail
• Excellent interpersonal, verbal and written communicationskills
• Project management certification such as PMP, PRINCE2, AgilePM, or Scrum Master.
• Knowledge of ITIL and IT service management processes.
• Experience working in a regulated industry, ideally pharmaceuticals, biotechnology, clinical research, or healthcare.
• Understanding of system validation, data integrity, information security, and regulatory compliance.

Additional Information

When you join Ergomed Group, you make a difference by helping to bring safe and effective pharmaceutical treatment to patients around the world. You’ll join a passionate and collaborative team of experts in clinical research, pharmacovigilance, and quality consulting.

We are diverse in many ways, yet our values unite us. Our values are how we work, not words on a wall. If they sound like you, you will feel at home here.

Quality: we hold ourselves to the standard patients deserve.

Integrity and trust: we do the right thing, especially when it is hard.

Drive and passion: we care about the outcome, because someone is waiting on it.

Agility and responsiveness: we move quickly, because patients cannot wait.

Belonging: everyone is welcome, and every voice counts.

Collaborative partnerships: we go further by going together.

We look forward to welcoming your application.