IBDP Coordinator

American School of Warsaw; Konstancin-Jeziorna; On-site; PLN 180,000 - 240,000; Full time

Job summary

The American School of Warsaw is seeking an IBDP Coordinator to lead the Diploma Programme in the High School and to supervise CAS and EE, creating the link between the IBO and ASW.

The DP Coordinator acts as the pedagogical leader, building a culture of inquiry and collaboration across IB programmes, and ensuring continuity of IB standards within the school community. Strong English communication and adaptability are essential.

Qualifications

• Teaching certification from an accredited institution.
• Minimum two years of experience in IB Programme teaching.
• Minimum two years of experience in IB Programme administration.
• Willingness to teach a course within your area of specialty.
• Excellent oral and written communication skills in English.

Responsibilities

• Submit advance notice registration requirements by deadlines.
• Register candidates for an examination session.
• Submit/upload candidates’ assessment material for moderation/marking.
• Ensure secure storage for exam papers and confidential material.
• Conduct written examinations in May/November per IB guidelines.
• Provide information on examination regulations to candidates and invigilators.
• Ensure teachers provide feedback on examination papers.
• Support IB candidates for whom the language of instruction is not their mother tongue.
• Advise school leadership on aspects of the Diploma Programme.
• Plan with Principals on strategic planning and professional development.
• Collaborate on DP Development Plans for sustainability.
• Model effective collaborative planning and reflection.
• Foster a positive school culture with IB standards.

Skills

Teaching certification

IB DP experience

IB administration experience

Team collaboration

Communication in English

Job description

IBDP Coordinator

At ASW we are committed to being affirming, Safe and Welcoming. We believe that feeling safe, seen, heard and valued is essential to learning. And that when we belong, we feel connected to others and gain a better understanding of the world around us. Together we will actively seek to include and celebrate diversity as a strength of our community.

IB Coordinators visibly support and embrace ASW’s guiding statements through the International Baccalaureate programmes. IB Coordinators serve as leaders of IB philosophy and pedagogy within the ASW community. They promote the development of international-mindedness through the IB Learner Profile attributes, local and global contexts, and concept-based inquiry learning. IB Coordinators create a collaborative culture at ASW by focusing on approaches to teaching and learning.

The DP Coordinator, who also supervises CAS and EE, serves as the pedagogical leader of the Diploma Programme and creates the link between the IBO and the ASW community.

Division: High School

Reports to: Upper School Principal

Contract: Full-time, starting July 2027

Basic Qualifications And Requirements

• Teaching certification from an accredited institution and minimum two years of experience in the given field.
• Minimum two years of experience in IB Programme teaching.
• Minimum two years of experience in IB Programme administration.
• Willingness to teach a course (if needed) within his/her area of specialty.
• Willingness to work with a team of professionals.
• Employs a variety of effective instructional strategies consistent with lesson objectives.
• Diagnoses and evaluates student abilities and progress in a timely and consistent manner.
• Monitors student progress and adjusts instruction accordingly.
• Plans a program of study that meets the individual needs, interests, and abilities of the students.
• Creates a classroom environment that is conducive to learning.
• Assesses the accomplishments of students on a regular basis and provides progress reports as required.
• Excellent oral and written communication skills in English.
• Ability to be adaptable and flexible.
• Ability to use job related technology and software applications.

Responsibilities

Logistical

• Submit advance notice registration requirements, according to deadlines in the Handbook of Procedures.
• Register candidates for an examination session, according to deadlines in the Handbook of Procedures.
• Submit/upload candidates’ assessment material for moderation/marking with any accompanying forms, according to deadlines in the Handbook of Procedures.
• Ensure that a secure location is available for the storage of examination papers and other confidential assessment material.
• Conduct the written examinations in May/November in compliance with instructions in the current edition of The conduct of IB Diploma Programme examinations.
• Ensure candidates and invigilators are provided with relevant information about examination regulations.
• Ensure that teachers provide feedback on the examination papers.
• Ensure that the school has a means of support for IB candidates for whom the language of instruction is not their mother tongue.

Collaborative Planning and Reflection

• Advise the school leadership and school community regarding all aspects of the Diploma Programme.
• Advise, inform, and advocate for development and revision of sustainable systems and structures that meet IB Standards and Practices.
• Plan, in cooperation with the Principals and Director of Teaching and Learning, with regards to strategic planning, resource allocation, implementation priorities, and professional development.
• Collaborate on construction of DP Development Plans based on IB Standards and Practices for long term sustainability.
• Model and facilitate effective and high functioning collaborative planning and reflection.
• Work with the leadership teams to build a positive school culture based on understanding and respect.
• Collaborate with divisional leadership and the Director of Teaching and Learning to ensure structured collaborative time is available for all teachers and academic departments.
• Ensure that a site-based coordinator is appointed for all online courses offered at the school and works collaboratively with the SBC to support candidates.
• Ensure that teachers are provided access to the Programme Resource Centre (PRC) and that they are aware of the resources available on the site.
• Ensure that teachers have access to relevant sections of this handbook, particularly those sections with subject-specific information.

Educational Program

• Work with the PYP Coordinator, MYP Coordinator, and Director of Teaching and Learning to ensure overall continuity between the IB programs.
• Collaborate with the Service Learning Coordinator in regards to their support of the CAS programme.
• Collaborate with HS Counselors to ensure a systematic approach to social and emotional learning through the approaches to learning skill framework.
• Support the systems and structures for student transition between PYP/MYP and MYP/DP.
• Work with the Learning Support Department in order to correctly submit requests for inclusive assessment arrangements for candidates with assessment access requirements, at least one year in advance of the written examinations.
• Analyze IBDP results and data to support curriculum development, program decisions, and professional development needs.

Curriculum

• Liaise with Upper School Curriculum Learning Leaders and the Director of Teaching and Learning to ensure that an DP written, taught, and assessed curriculum is in place for all DP courses.
• Facilitate interdisciplinary connections and unit planning with teachers, team, and academic departments.
• Develop a system of unit planning for DP subjects.
• Ensure an ATL Skills plan is developed and maintained across the school community.
• Liaise with the PYP Coordinator, MYP Coordinator and the Director of Teaching and Learning to ensure vertical coherence and consistency in approaches between programmes and across grade levels.
• Assessment
• Facilitate discussion on concept-based inquiry focused assessment practices.
• Collaborate with Upper School leadership to create reporting and recording practices and procedures.
• Provide teachers with up-to-date information about changes to courses of study, assessment requirements and administration.
• Ensure that all teachers have access to the Coordinator’s notes when these become available.
• Ensure that the school academic honesty policy is aligned with the IB expectations, that teachers implement it and that both teachers and candidates are aware of the requirements and penalties imposed on candidates for breaches of IB regulations.
• Be available (or ensure another staff/faculty member is available) after the issue of results to answer questions, request any enquiries upon results or submit registrations for retake candidates, as applicable.

Professional Development

• Collaborate with other leaders, including the Upper School Principal, and HS Vice Principal to manage change by leading and inspiring significant, relevant, engaging and challenging professional learning.
• Support learning leaders, disciplinary coaches, and other pedagogical leaders to facilitate effective adult learning that impacts student learning.
• Ensure development of consistent practices with relation to the unit planning and teaching processes through teacher coaching and professional development offerings.
• Maintain an ongoing professional development record and budget for DP trainings.

Programme Authorisation/Evaluation

• If required, prepare the self‑study and accompanying documents for programme evaluation and organize the evaluation visit (if applicable).
• Ensure that Diploma Programme subjects are scheduled so they meet the IB recommended number of teaching hours and provide maximum concurrency of learning for candidates.
• Organizing formal structures and procedures with regards to DP evaluation and subsequent action places.
• Maintain current records with regards to the evaluation process and action plans.

Communication

• Communicating with the ASW parent community regarding DP philosophy and practices.
• Maintain contact with the IBO with regards to current communications, policies, and other relevant documentation.
• Inform the school community, including administration, teachers, legal guardians and candidates about the learner profile and the mission of the IB.
• Ensure that legal guardians and candidates understand the curriculum and assessment requirements of the Diploma Programme and what subjects will be offered by the school.
• Ensure that legal guardians and candidates are provided with a copy of General regulations: Diploma Programme when candidates are enrolled in the programme.
• Provide candidates with personal examination schedules, and contact the IB by the appropriate deadline where any scheduling conflict may exist.
• Ensure that each candidate is provided with their personal identification number (PIN) and personal code so they can download their results on 6 July/6 January.
• Provide candidates and legal guardians with guidance on university recognition and the university results service.