HR Specialist - Early Shift, French Language

Aon; Kraków; Hybrid; PLN 70,000 - 110,000; Full time

Job summary

Aon is seeking an HR Specialist - Early Shift with French language skills to manage the end-to-end offer and pre-hire processes. You will coordinate documents, approvals, and onboarding tasks across regions, ensuring accuracy and timeliness for candidates worldwide.

This hybrid role blends virtual work with time in the Kraków office, supporting global onboarding while collaborating with Talent Acquisition, HR Partners, and payroll to ensure a smooth candidate experience from offer to start date.

Qualifications

• Several years’ experience in HR or onboarding processes.
• Experience coordinating across multiple regions and time zones.
• Strong working knowledge of HR systems and data accuracy.

Responsibilities

• Support end-to-end offer and pre-hire process from offer to start date.
• Prepare and issue offer docs, contracts, and addenda using templates.
• Coordinate background checks, work authorizations, and references.
• Be primary contact for candidates post-offer with updates on tasks.
• Collaborate with Talent Acquisition, HR, payroll, and regional teams to confirm readiness.

Skills

HR operations

Onboarding coordination

Deadline-driven

HR systems

Communication

Tools

ATS

HRIS

MS Office

Background checks tools

Job description

HR Specialist - Early Shift, French Language

Do you enjoy coordinating details, timelines, and partners to create a seamless experience for new hires? Are you passionate about delivering a smooth, professional onboarding journey for candidates around the world? Join Aon as a Global Offer Management Specialist and help turn accepted offers into great first days!

This is a hybrid role with the flexibility to work both virtually and from our [Location] office, in line with our smart working policy.

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive team, and we are passionate about helping our colleagues and clients succeed.

What the day will look like

As a HR Specialist, you will support the end-to-end offer and pre-hire process from offer acceptance through start date, helping to ensure a timely, accurate, and compliant onboarding experience. Your day may include:

• Managing offer activity globally from acceptance through start date, ensuring all required steps and approvals are completed on time
• Preparing, reviewing, and issuing offer documentation, contracts, and addenda using approved templates and regional guidance
• Coordinating and tracking pre-hire activities such as background checks, work authorization, references, and other market-specific requirements
• Serving as a key point of contact for candidates post-offer, providing clear updates and guidance on pre-employment and onboarding tasks
• Partnering with Talent Acquisition, HR Business Partners, hiring managers, Compensation & Benefits, Payroll, and regional HR teams to confirm offer details and pre-hire readiness
• Maintaining accurate data and documentation across HR systems (ATS, HRIS, background screening platforms, digital signature tools) and ensuring records are audit-ready
• Identifying routine delays, data discrepancies, or process gaps and resolving or escalating them as appropriate
• Supporting process standardization, documentation, and improvement initiatives related to global offer management and onboarding

How this opportunity is different

In this role, you are at the center of Aon’s hiring and onboarding experience. You will:

• Work across countries, regions, and time zones, gaining exposure to diverse markets, regulations, and practices
• Collaborate closely with a broad network of partners – from Talent Acquisition and HR to hiring managers and regional partners – building strong relationships across the business
• Play a key part in shaping candidates’ first impression of Aon by ensuring a smooth, informed, and supportive journey from offer acceptance to start date
• Contribute to global process standardization and continuous improvement, helping to streamline workflows and reduce manual effort
• Influence how data and metrics are used to monitor pre-hire readiness, identify trends, and enhance both candidate and stakeholder experience

Skills and experience that will lead to success

• Several years’ experience in HR, Talent Acquisition operations, onboarding, recruiting coordination, or a similar process-driven role, ideally in a global or multinational environment
• Proven ability to manage deadline-driven processes involving multiple collaborators, regions, or time zones, with strong organization and attention to detail
• Confidence working with HR and recruiting systems (e.g. ATS, HRIS, background screening and digital signature tools) and Microsoft Office
• Excellent verbal and written communication skills, with a professional, supportive style when interacting with candidates and internal partners
• Strong sense of integrity and confidentiality, with experience handling sensitive candidate and employee data and a focus on compliance and data accuracy

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