HR & Payroll Specialist

IMI; Olewin; On-site; PLN 60,000 - 100,000; Full time

Job summary

IMI is seeking a dedicated HR & Payroll Specialist in Poland to deliver accurate HR administration and payroll support across the employee lifecycle. You’ll maintain records, support payroll, manage documentation, and ensure compliance with internal policies and local regulations, working with managers and staff to drive operational excellence.

You’ll collaborate with HR systems like SAP, TETA, RCP, and PUE, bring strong Excel skills, and apply deep knowledge of Polish Labour Law while

Qualifications

• Experience in HR operations, administration or payroll.
• Familiarity with SAP and HR systems such as TETA, RCP, OnPoint, PŁATNIK, PUE.
• Strong Excel and MS Office skills.
• Advanced knowledge of Polish Labour Law.
• Good command of English (written and spoken).

Responsibilities

• Support end-to-end HR administration and payroll processes across the employee lifecycle.
• Prepare and maintain employee documentation and records.
• Support payroll processing with timely and accurate data.
• Manage attendance, leaves, onboarding, contract changes and offboarding.
• Contribute to audits, reporting and compliance activities.

Skills

HR operations

Payroll

HR administration

Data accuracy

Attention to detail

English proficiency

Confidentiality

Analytical skills

Tools

SAP

TETA

RCP

OnPoint

PŁATNIK

PUE

MS Excel

MS Office

Job description

At IMI, we’re not just creating solutions; we’re building careers. So, unlock your potential: do work that matters, grow with us, and be part of a team shaping tomorrow.

Here, you can make a real difference – solving complex engineering challenges that make industries smarter, safer and more sustainable. From the energy that powers homes to the systems that keep the world moving, you’ll help create solutions the world depends on.

But it’s not just about the work – it’s about how you grow. We encourage curiosity, make learning part of everyday life, and give you real opportunities to build new skills and move your career forward.

We believe in nurturing your wellbeing, too, with strong benefits and flexible policies that help you succeed. At IMI, you’ll find a supportive, collaborative and inclusive environment where you can truly thrive.

Role Overview

The HR & Payroll Specialist is responsible for delivering accurate and efficient HR administration and payroll support across the employee lifecycle. The role focuses on maintaining high-quality employee records, supporting payroll activities, managing HR documentation, and ensuring compliance with internal policies and local regulations. Working closely with managers, employees, and key stakeholders, the successful candidate will contribute to operational excellence, data accuracy, and the continuous improvement of HR processes.

Key Responsibilities

HR Administration & Payroll

• Support end-to-end HR administration processes throughout the employee lifecycle
• Prepare and maintain employee documentation and records
• Support payroll processing by ensuring timely and accurate payroll data
• Manage attendance, absences, leave records, and employee data updates
• Support onboarding, contract changes, and offboarding activities

Systems & Reporting

• Maintain and update employee information in SAP, TETA and other HR systems
• Ensure accuracy, consistency, and integrity of HR and payroll data
• Prepare HR reports, metrics, and data analyses as required
• Support process improvements and digital HR initiatives

Employee Support & Compliance

• Provide support to employees and managers on HR and payroll-related matters
• Ensure compliance with company policies and local employment regulations
• Support audits, reporting requirements, and internal controls

Critical Competencies for Success

• Experience in HR Operations, HR Administration, Payroll, or a related field
• Familiarity with SAP and good working knowledge of HR and payroll systems such as TETA, RCP, OnPoint, PŁATNIK, and PUE
• Good working knowledge of Microsoft Excel and MS Office
• Digital mindset, with an interest in AI-enabled tools and opportunities to improve the way HR services are delivered.
• Understanding of payroll processes and employee data management
• Advanced knowledge of Polish Labour Law
• Good command of English, both written and spoken
• Exceptional attention to detail and commitment to data accuracy
• Strong organizational and prioritization skills
• Ability to handle confidential information with discretion
• Proactive, customer-focused, and solution-oriented mindset
• Strong analytical and problem-solving capabilities

Development & Support

• Opportunity to work in an international environment
• Exposure to global HR processes and systems
• Professional development and learning opportunities
• Supportive and collaborative team culture

Health & Safety

The physical demands described within the Key Duties & Responsibilities section of this job description are required to perform the essential functions of this position. Reasonable accommodations may be made for individuals with disabilities.

Health, Safety, and Environmental Duties – At IMI we are all personally committed to protecting our people, minimizing our impact to the environment, the communities we operate in and our company. All members of our workforce have the duty to ensure the health, safety and welfare of themselves, others, and the environment. Every employee is expected to follow all HSE operating procedures, also to challenge any observed behaviours or unsafe acts.

Code of Ethics

IMI expects the highest ethical standards in all business dealings — with customers, suppliers, advisors, employees, and authorities — in line with our Code of Conduct.