HR Controlling Specialist

Wakacje.pl; Gdańsk; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Hybrid working model (Gdańsk or Wrocłw

Professional development opportunities

Benefits cafeteria platform

International environment

Discounts on products

Job summary

Wakacje.pl seeks an HR Controlling Specialist to transform people data into actionable insights and support strategic workforce decisions. You will join a data-driven HR culture across the CEE region within Total Rewards & HR Operations, shaping headcount planning and cost management.

You’ll collaborate with Finance, Payroll and HR teams, drive KPI dashboards, and ensure data consistency across systems while contributing to month-end close and forecasting processes.

Qualifications

• 3–5 years of experience in HR controlling, personnel cost controlling, HR analytics or a similar role.
• Good understanding of budgeting, forecasting and financial reporting.
• Knowledge of labour cost components (salaries, social contributions, benefits) and how HR and payroll data are structured.
• Strong analytical and numerical skills: you interpret data, spot trends and explain deviations with attention to detail.
• Advanced Excel and experience with reporting tools (ideally Power BI) and large datasets.
• Ability to explain numbers clearly to non-finance colleagues and managers.
• A structured, proactive approach – you look for ways to simplify and automate.
• Collaboration with stakeholders across countries and functions.
• Fluency in English and Polish.

Responsibilities

• Prepare the annual personnel expense budget (PerEx), including other labour costs such as benefits, and support the forecasting cycle.
• Monitor actual labour costs monthly, analyse variances against budget and forecast, and explain the key drivers.
• Model the cost impact of pay decisions, such as salary reviews, minimum wage changes and organizational changes.
• Track headcount and FTE development and support workforce planning.
• Support month-end closing with labour cost accruals and cost center allocations.
• Ensure data consistency between HR, payroll and finance systems.
• Develop labour cost KPIs, management reports and dashboards.
• Work closely with Finance, Payroll, HRBP and Controlling teams and provide ad-hoc analyses for management.

Tools

Power BI

Job description

HR Controlling Specialist

Invia x Travelplanet.pl x Wakacje.pl is one of the largest travel groups in Europe. Every year we help more than 6 million people plan their trips . Behind that sit teams in IT, Product, Data, Marketing, HR, Finance, Sales and Customer Experience , who build the tools and services those travelers use . Whichever team you join , your work shows up in how people plan and experience their holidays .

HR Controlling Specialist

Your next stop:

We are a team dedicated to building a data ‑ driven HR culture across the CEE region. Within the Total Rewards & HR Operations function, we transform people data into meaningful insights that shape strategic decisions, elevate the employee experience, and strengthen our organization’s effectiveness. We combine analytics, innovation, and business partnership to support leaders with clear workforce trends, reliable headcount reporting, and intelligent tools that enhance the way HR operates .

What lies ahead on your journey:

• Prepare the annual personnel expense budget ( PerEx ), including other labour costs such as benefits, and support the forecasting cycle ,
• Monitor actual labour costs monthly, analy z e variances against budget and forecast, and explain the key drivers ,
• Model the cost impact of pay decisions, such as salary reviews, minimum wage changes and organi z ational changes ,
• Track headcount and FTE development and support workforce planning ,
• Support month-end closing with labour cost accruals and cost center allocations ,
• Ensure data consistency between HR, payroll and finance systems ,
• Develop labour cost KPIs, management reports and dashboards ,
• Work closely with Finance, Payroll, HRBP and Controlling teams and provide ad-hoc analyses for management .

What to pack in your suitcase:

• 3–5 years of experience in HR controlling, personnel cost controlling, HR analytics or a similar role combining finance and HR data ,
• Good understanding of budgeting, forecasting and financial reporting ,
• Knowledge of labour cost components (salaries, social contributions, benefits) and how HR and payroll data are structured ,
• Strong analytical and numerical skills: you interpret data, spot trends and explain deviations with attention to detail ,
• Advanced Excel and experience with reporting tools (ideally Power BI) and large datasets ,
• Ability to explain numbers clearly to non-finance colleagues and managers ,
• A structured, proactive approach – you look for ways to simplify and automate ,
• Collaboration with stakeholders across countries and functions ,
• Fluency in English and Polish .

Your extra baggage of experience:

• Exposure to automation ( Python , workflow tools ).

What you will find on board:

• Hybrid working model based in Gdańsk or Wrocław,
• Opportunities for professional development aligned with current business needs and your individual career goals ,
• A benefits cafeteria platform – we do not decide what siuts for you , you can choose from life insurance , a sports card , and lunch and shopping vouchers ,
• Cooperation in international environment,
• Access to Audioteka and Pilot WP, helping you balance personal development with moments of relaxation ,
• Discounts on our products for you , your family, and friends ,
• Comfortable offices in convenient locations ( Gdańsk – Alchemia , Wrocław – Legnicka Business Garden, Warsaw – Business Garden Włochy ), along with a friendly and informal atmosphere that encourages collaboration,
• Option to join International educational trips , so you can see the destinations and hotels from our portfolio for yourself ,
• A culture built on trust, open communication , feedback, and appreciation ( because the best journeys begin with a great team),
• Team where #Explore #Engage #Enjoy build our travel mindset .

1. Personal Data Controller

The controller of your personal data will be Wakacje.pl S.A. with its registered office in Gdańsk (hereinafter: we).
You can contact us at: Wakacje.pl S.A., al. Grunwaldzka 413, 80-309 Gdańsk

2. Data Protection Officer

We have appointed a Data Protection Officer. This is the person you can contact in all matters related to the
processing of personal data and the exercise of rights related to data processing. You can contact the inspector in
the following ways:
- by letter to the following address: Wakacje.pl S.A. / IODO / al. Grunwaldzka 413, 80-309 Gdańsk
- by e-mail to the following e-mail address: [e-mail]

3. Purposes and bases for processing

We will process your personal data for the following purposes:
1) Conduct the recruitment process for the position you are applying for. The basis for processing is:

• implementation of labour law provisions (Article 22 (1) § 1 of the Code of Civil Procedure) and
  preparation for concluding a contract (Article 6 (1) (b) of the GDPR) in the scope of the following data:
  name(s) and surname; Date of birth; Contact; education; professional qualifications, the course of
  previous employment;
• Your consent (Article 6(1)(a) of the GDPR to the additional data that you choose to provide to us
  voluntarily in your CV, cover letter or during a job interview. Providing additional data, to the extent
  not specified by labour law or not required by us, will be treated as consent to the processing of
  such personal data. Giving consent in this case is voluntary, and consent given in this way may be
  revoked at any time;
• our legitimate interest (Article 6(1)(f) GDPR) in the data collected by us during the interview. We
  have a legitimate interest in vetting your skills and abilities – we need this to assess whether you are
  the right person for the position we are recruiting for;
• our legitimate interest (Article 6(1)(f) of the GDPR) consisting in the possibility of conducting
  recruitment by electronic means, efficient communication and ensuring the correct identification
  and, if necessary, confirmation of the candidate's identity in the system used to manage the
  recruitment process (the email address is the candidate's identifier in the eRecruiter system);

2) assessment of your qualifications, abilities and skills during future recruitment – the basis for the
processing is your consent (Article 6(1)(a) of the GDPR);
3) archival and evidentiary data - the basis for processing is our legitimate interest related to the pursuit or
defence of possible claims (Article 6(1)(f) of the GDPR).

4. Data retention period

We will retain your personal data for a period of one year after you submit your application for the position.

5. Data recipients

We will transfer your personal data to service providers supporting us in conducting recruitment processes, e.g. IT
service providers and a service provider providing the eRecruiter recruitment process management system, i.e.
eRecruitment Solutions sp. z o.o Such entities process data on the basis of a contract with us and in accordance
with our instructions.

Other companies from the Wirtualna Polska Holding S.A. capital group for administrative purposes,
including personnel management throughout the capital group for the purpose of exchanging data within
the capital group, in particular in connection with human resources management and organizational
structure, administrative, HR, payroll and IT services, planning and reporting at the group level.
In addition, if you consent to the processing of your personal data for the purposes of future recruitment,
we will be able to transfer your personal data to companies from the Wirtualna Polska capital group, which
includes Wirtualna Polska Holding S.A. with its registered office in Warsaw and subsidiaries
(https://holding.wp.pl/investor/struktura-grupy-kapitalowej)

6. Rights related to the processing of your personal data

You have the right to:
1) access to your personal data,
2) request rectification of your personal data,
3) request the deletion of your personal data,
4) request restriction of processing of your personal data,
5) object to the processing of your data – in cases where we process your data on the basis of our
legitimate interest,
6) transfer of your personal data, i.e. the right to receive your personal data from us, in a structured,
commonly used and machine-readable IT format. You can send this data to another data controller or
request that we transmit your data to another controller, but we will only do so if such transfer is
technically possible. You have this right to portability only in respect of the data that we process on the
basis of a contract with you or on the basis of your consent,
7) to the extent that your data is processed on the basis of consent - withdraw consent to the processing
of your personal data at any time. The withdrawal of consent does not affect the lawfulness of
processing carried out on the basis of consent before its withdrawal.

To exercise the above rights, please contact us or our Data Protection Officer (contact details in points 1 and 2
above).

You also have the right to lodge a complaint with the President of the Office for Personal Data Protection. This
right applies only to the lawfulness of the processing of personal data, and does not apply to the course of the
recruitment process