HR Administration Specialist (Warsaw)

Fresha; Województwo mazowieckie; Hybrid; PLN 78,000 - 112,000; Full time

Job summary

Fresha is hiring a HR Administration Specialist in Warsaw, Poland. This office-based role is four days per week in the office and one remote day, offering 7,000–10,000 gross PLN per month.

You will manage HR administration for our global workforce, maintain accurate employee records, and support end-to-end lifecycle activities. Collaboration with Payroll & HR Admin teams is essential.

Qualifications

• 1-2 years of HR experience, preferably international.
• English level B2 or higher.
• Experience with HR systems (HiBob) and data management tools is a plus.

Responsibilities

• Global HRIS & Data Management – maintain HR data across regions.
• Documentation Management – prepare and manage employment agreements and related documents.
• Lifecycle Changes – process salary changes, promotions, and transfers.
• Process Automation – automate HRIS workflows to improve efficiency.
• Global Mobility – manage visa and work permit processes with external partners.
• Payroll & Employee Support – support payroll and respond to employee queries.

Skills

HR administration

HRIS

Data management

English (B2)

Organizational skills

Attention to detail

Tools

HiBob

Google Sheets

Excel

Job description

About Fresha

Fresha is the leading AI-powered operating system for the global beauty and wellness industry, giving businesses everything they need to run smarter, grow faster and build stronger client relationships.

In May 2026, Fresha secured an $80M growth investment from KKR at a valuation of $1B, officially reaching unicorn status and bringing total funding raised to $285M. Already profitable, Fresha is using this investment to accelerate global expansion and drive the next generation of AI and product innovation.

Today, Fresha operates at global scale, with offices across Europe, North America, the Middle East and Asia Pacific. Our platform is trusted by 130,000+ beauty and wellness businesses across 120 countries, with more than 1.5 billion appointments booked to date.

Our mission is simple: help beauty and wellness businesses grow by giving them the technology they need to attract clients, manage their operations and run their business in one place.

We’re continuing to scale rapidly across markets, teams and products, making this an exciting time to join us.

Role Overview

HR Administration Specialist | Warsaw, PL | Office-based 4 days per week | 7,000 - 10,000 gross PLN

Given our exciting and progressive growth plans, we are looking for an exceptional HR Administration Specialist to come and join our global business.

Reporting directly to the Payroll & HR Admin Team Lead, and working collaboratively with the wider team and external partners, you will be responsible for managing HR administrative tasks, maintaining accurate employee records, and supporting the end-to-end employee lifecycle for our global workforce.

This is a great opportunity for someone looking to work in a fast-paced and changing environment, who likes to work autonomously, enjoys a challenge and wants to make an impact.

To foster a collaborative environment that thrives on face‑to‑face interactions and teamwork, all Fresha employees work from the office four days per week, with the flexibility to work remotely one day each week.

What You'll Do

• Global HRIS & Data Management – Maintain and update our HR system (HiBob) and Employer of Record (EOR) platform ensuring all data regarding new joiners and existing employees is accurate across all regions.
• Documentation Management – Oversee various global HR administration tasks, including preparing, sending, and drafting employees' and contractors' agreements, annexes, and side agreements for different locations, while ensuring all essential HR paperwork is completed and organized.
• Lifecycle Changes – Process internal changes for our global team, including salary increases, promotions, and transfers across our international entities.
• Process Automation - Actively work on automating workflows within the HRIS to streamline administrative tasks and improve the efficiency of the global employee lifecycle.
• Global Mobility – Administer visa and work permit processes, coordinating with external partners to support our international workforce.
• Payroll & Employee Support – Provide essential support to the payroll team and act as a point of contact for global employee queries.

This list is not exhaustive and there may be other activities you may be required to deliver.

What We're Looking For

• Minimum 1-2 years of experience working in HR, preferably in an international environment.
• Proficiency in English at a minimum B2 level; knowledge of additional languages is an advantage.
• Experience in HR systems (HiBob), Google Sheets/Excel, and data management tools is a strong plus.
• Proactive mindset with a focus on process improvement and automation.
• Strong organizational skills and keen attention to detail, with the ability to prioritize tasks and apply logical thinking in a fast-paced environment.
• Commitment to providing a seamless and supportive experience for employees across the global lifecycle.
• Ability to work effectively with diverse stakeholders across different regions.
• Understanding of data confidentiality and compliance with local regulations and labor laws.

Your Opportunity at Fresha

• Make an impact at scale: Support employees across multiple markets and contribute to a seamless experience throughout the employee lifecycle.
• Take ownership: Own HR administration and payroll processes, identify opportunities to enhance efficiency, and help drive automation and continuous improvement.
• Be part of a growing international environment: Partner with colleagues, stakeholders and external providers across different countries, cultures and timezones.
• Be close to the action: Join a fast-paced, high-growth environment where your work directly contributes to how we scale our people operations.
• Grow with Fresha: Develop your HR and payroll expertise while gaining broad exposure to international HR operations, systems, processes and compliance. There are endless growth and progression opportunities as the team continues to grow!

Inclusive workforce

At Fresha, we are creating a culture where individuals of all backgrounds feel comfortable.

We want all Fresha people to feel included and truly empowered to contribute fully to our vision and goals. Everyone who applies will receive fair consideration for employment.

We do not discriminate based on race, colour, religion, sex, sexual orientation, age, marital status, gender identity, national origin, disability, or any other applicable legally protected characteristics in the location in which the candidate is applying.

If you have any accessibility requirements that would make you more comfortable during the interview process and/or once you join, please let us know so that we can support you.