Hospitality Academy Admissions specialist

Placement International; Polska; Hybrid; PLN 60,000 - 110,000; Full time

Job summary

Hospitality Academy is seeking an Admissions Specialist focused on international students. You will evaluate applications, guide applicants from inquiry to admission, and manage visa processes with a student-centric approach.

You’ll collaborate across departments to implement admissions strategies and maintain SOPs for a smooth enrollment journey. You will work remotely with the Admissions Department to enhance recruitment, ensure compliance with visa regulations, and provide exceptional

Qualifications

• Excellent written and oral communications skills in Spanish and in English.
• Experience in higher education or similar roles preferred.
• Strong interpersonal and communication skills with prospective students.
• Excellent organizational, multi-tasking and time-management skills.
• Technology proficiency and ability to handle confidential information.

Responsibilities

• Review incoming applications for undergraduate or graduate programs to determine eligibility and suitability.
• Serve as primary contact for prospective students, offering personalized guidance through the application process.
• Respond to inquiries promptly with accurate information regarding admission requirements and deadlines.
• Guide applicants through academic programs, career opportunities and timelines.
• Coordinate visa application processes for international students and ensure compliance with timelines.
• Collaborate with the Admission Manager and Dean to execute admission strategies and SOPs.

Skills

Spanish fluency

English fluency

Interpersonal skills

Organizational skills

Communication

Tools

CRM platform

Job description

Hospitality Academy Admissions specialist

Hospitality Academy (Academic & Admissions) ·

Academic & Admissions ·

Remote

Description

Are you eloquent in your articulation and confident in both written and verbal communication? Are you passionate about international relations, connecting cultures, and helping others? Do you wish to consult and assist aspiring hospitality students and young professionals in starting their international careers? Do you have a drive to consistently come up with innovative solutions? Then this position is exactly what you are looking for!!

We are looking for a Hospitality Academy Admission Specialist with a strong focus on customer success. You will play a pivotal role in the recruitment and enrollment process of prospective students, ensuring the smooth transition from applicant to admitted students.

Your primary responsibility will be to evaluate and assess applications for admission to our university partner - considering academic achievements, financial ability and other relevant factors - while ensuring a positive and personalized experience for each applicant.

Furthermore, you will be expected to grow a larger understanding of the F1 visa application process to provide guidance & assistance to our international applicants. Your expertise will help in identifying qualified candidates & highlight areas for departmental improvement which will help create a student-centric approach. By guiding students through the customer journey, you will use feedback to enhance Hospitality Academy’s recruitment efforts, improve operational efficiency and ensure a consistent process by growing SOPs. Additionally, you will collaborate closely with the Admission Department Manager to

execute strategic admission initiatives effectively.

Requirements

• Excellent written and oral communications skills in Spanish and in English.
• Desire for continuous learning.
• Strong interpersonal and communication skills to engage effectively with prospective students, external partners and internal team mates.
• Excellent organizational, multi-tasking and time-management skills.
• Technology proficiency - understanding of CRM platform.
• Demonstrated ability to maintain confidentiality and handle sensitive information professionally.
• Ability to assess and analyze problems and suggest solutions.
• Prior experience in Higher education or similar roles preferred.

Responsibilities

Candidate Evaluation:

• Review incoming applications for undergraduate or graduate programs to determine eligibility and suitability for admission into their chosen program and intake.
• Serve as a primary point of contact for prospective students, offering personalized guidance through their program specific application process.
• Respond to inquiries promptly and provide accurate information regarding admission requirements, application deadlines and program specific details.
• Offer individualized guidance to applicants, providing insight into academic programs, career opportunities and clarity regarding the anticipated student timeline.
• Oversee and coordinate the complete visa application process for international students.
• Ensure all documentation is accurate, complete, and submitted within required timelines.
• Stay continuously updated on Spanish immigration laws and student visa regulations, ensuring full compliance.
• Proactively identify and resolve visa-related risks or delays.

Admissions Policy Compliance:

• Stay updated on program specific policies, procedures and program requirements to ensure relevant and current information are shared to applicants.
• Collaborate with various university departments to ensure seamless communication and efficient processing of applications.
• Ensure internal processes are adapted so the appropriate information is provided to students.
• Work closely with the Admission Department Manager and Dean of Academics & Innovation to execute admission strategies and meet enrollment targets.
• Share relevant changes to our internal teams in a clear and concise manner to guarantee the company is providing appropriate details and setting proper expectations for the anticipated programs.
• Promote a student-centric experience throughout all departments.

Data Management:

• Maintain meticulous records of applicant information and admission decisions in student files & CRM following SOP for records management.
• Generate reports to assist in strategic planning.

Business Development:

• Collaborate with the Admissions Department Manager on identifying potential hurdles and possible solutions.
• Collaborate with the marketing department to develop effective strategies for sharing pertinent information to prospective students.
• Conduct analysis to identify emerging trends and opportunities that can better the overall customer experience.
• Implement technology solutions to streamline admission procedures, such as online applications systems and document management tools.

SOP (Standard Operating Procedure) Generation:

• Work with the Admission Department Manager to develop and maintain standard operating procedures for the entire admission process, ensuring consistency and efficiency throughout the admissions process.
• Regularly review and update SOPs to incorporate any changes in admission policies, regulations or university requirements.
• Mentor other teammates and departments on SOPs and ensure they are sharing proper information regarding the established guidelines of the admission process.

Nice to have

• Prior experience processing Student Visa for Spain.
• Hospitality experience.

Why Join Us?

Joining Hospitality Academy as an Admissions Specialist means stepping into a role where you can make a significant impact on the lives of aspiring hospitality professionals. Here’s why you’ll want to be part of our team:

Transformative Impact:

Play a crucial role in shaping the futures of students by guiding them through the admissions process and helping them embark on rewarding international careers in hospitality.

Benefit from opportunities to enhance your skills and knowledge in admissions, student services, and international recruitment.

Access continuous learning and professional growth opportunities that support your career advancement within the hospitality and education sectors.

Innovative Environment:

Work in a dynamic and forward-thinking institution that embraces innovation and strives for excellence in every aspect of its operations.

Contribute your ideas and creativity to improve admissions processes and enhance the overall student experience.

Global Perspective:

Engage with a diverse and international student body, gaining valuable experience in global recruitment and cultural exchange.

Collaborate with partners and institutions worldwide, expanding your professional network and understanding of global trends in hospitality education.

Supportive Team Culture:

Join a collaborative and supportive team where your contributions are valued and your growth is encouraged.

Experience a positive work environment that prioritizes work-life balance and employee well-being.

Meaningful Work:

Find fulfillment in helping students achieve their dreams and succeed in the global hospitality industry.

Work on impactful projects that directly influence the success and reputation of Hospitality Academy.

Recognition and Rewards:

Enjoy competitive compensation and benefits that reflect your expertise and dedication.

Participate in recognition programs that celebrate your achievements and milestones.

Creative Empowerment:

Have the autonomy to implement innovative approaches in the admissions process, driving continuous improvement and efficiency.

Shape the student journey and contribute to developing standard operating procedures that enhance overall effectiveness.

At Hospitality Academy, you’ll find more than just a job—you’ll discover a career opportunity that offers growth, impact, and the chance to be part of a vibrant community dedicated to excellence in hospitality education. Join us and help shape the future of tomorrow’s hospitality leaders!