Global Mobility Assistant

Linklaters; Warszawa; Hybrid; PLN 65,000 - 90,000; Full time

Benefits offered by this job

Private medical care

Life insurance

Worldwide travel insurance

Multisport club card

Training opportunities

Free in-house fitness centre

Job summary

Linklaters Global Solutions in Warsaw is seeking a Global Mobility Assistant to support the firm's mobility needs across offices. You will act as first point of contact for policy queries, initiate immigration steps, assist onboarding, and maintain global mobility files.

Based in Warsaw with a hybrid schedule (office 2 days a week), you will use Excel and MS Office to track assignments, manage visas, and support cost projections.

Qualifications

• Experience in customer service, ideally in a corporate/global organisation.
• Ability to manage multiple tasks with accuracy and meet deadlines.
• Fluency in English; Polish or other languages desirable.
• Strong written and verbal communication skills.
• Prior mobility or HR experience is desirable but not mandatory.

Responsibilities

• Act as first point of contact for policy/process queries.
• Initiate suppliers for immigration and relocation requirements.
• Assist onboarding of new employees and UK right to work checks.
• Manage global mobility docs and draft relocation paperwork.
• Handle applications for official documents for assignees.
• Update trackers including Assignment and Visa trackers.
• Process supplier invoices and review payments.
• Support cost projection preparation.
• Review international remote working requests.
• Support ad hoc GM projects and team tasks.

Skills

Customer service

Attention to detail

Fluent English

Microsoft Excel

Multicultural teamwork

Polish language

Mobility/HR experience

Tools

Microsoft Office

Job description

For Linklaters Global Solutions, we are currently recruiting for the Global Mobility Assistant role.

About The Team

We are a busy team who support the firm’s 31 offices and alliance firms with their mobility needs.

We support the firm's strategy of attracting, developing and retaining talent through international opportunities and by enabling a flexible and globally mobile work force.

You will be welcomed into a globally diverse and friendly team based across the London and Warsaw offices. We are a small team of 6 individuals with a mix of experience, backgrounds and technical focus, offering you the support to be successful in your role.

You Will Be Responsible For

• Acting as the first point of contact for straightforward policy/process queries.
• Initiating suppliers for immigration and relocation requirements.
• Assisting in onboarding of new employees, ensuring compliance with UK right to work checks.
• Managing Global Mobility documentation, drafting paperwork for relocating employees, ensuring accurate e-filing in systems, including audit on files as required.
• Managing applications for official documents required for individuals on assignment
• Updating trackers, including the Assignment Tracker and Visa Tracker.
• Handling invoicing by reviewing and uploading supplier invoices.
• Supporting with preparation of cost projections
• Reviewing international remote working requests
• Supporting ad hoc GM projects and team tasks.

Apply If You

• Have experience of working in a customer service role, ideally in a corporate environment and/or global organisation.
• Are able to juggle a range of tasks with precision, ensuring attention to detail and to prioritise workload to ensure deadlines are met.
• Speak English fluently (knowledge of Polish or any other language is desirable).
• Have strong communication skills both written and verbal.
• Are able to build relationships and work collaboratively in a multicultural environment.
• Are proficient in using Excel and other Microsoft office tools.
• Have prior experience in a global mobility or related HR function – it is desirable but not mandatory.

Location

• Warsaw (hybrid model - 2 days per week from the office)

Working hours

• 9:00 – 17:15

Contract

• Contract of employment

Benefits

Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you'll be making to our success. These include:

• Private medical care
• Free in-house fitness centre
• Life insurance
• Worldwide travel insurance for business and non-business travel
• Benefit Multisport club card or subsidised travel card
• Wide range of training opportunities

About Linklaters

Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional. We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction. Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere. We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias, because we want everyone to feel that they belong. This is vital to our ability to work as one team, with a common mind-set. We recognise that one size does not fit all. Our goal is to embed flexibility across our firm by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

What Sets Us Apart

At Linklaters

• We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business
• We belong to a firm that embodies its corporate social, environment and governance responsibility commitments
• We celebrate diversity, equity and inclusion so our people can bring themselves to work
• We advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened to
• We invest in custom-fit career paths for our people in line with their talents and aspirations
• We provide agile working solutions to meet the changing needs of our people and our business
• We are committed to people first relationships based on mutual trust, respect and appreciation
• We support the health and wellbeing of our people, providing a safe space to talk about emotions and mental health with access to expert advice as needed
• We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover, coach and develop the talents of others

Technical Skills

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.