Global Feasibility & Site Activation Lead (Remote)

KCR Placement; Warszawa; Hybrid; PLN 210,000 - 320,000; Full time

Job summary

ICON, a global healthcare intelligence and clinical research organisation, seeks a Manager, Feasibility and Site Activation (FSA) for Poland, Warsaw. The role leads teams delivering feasibility assessments and site activation for global trials from a hybrid home/office basis.

You will coordinate start-up activities, manage documents and regulatory submissions, analyze data for risk and forecast, and drive improvements while collaborating with BD and operations with about 15% travel.

Qualifications

• Bachelor's degree in life sciences, healthcare, business, or related field, or equivalent experience.
• Fluent in German and English.
• Significant experience in clinical research with a strong focus on feasibility, site selection, and study start-up.
• Proven ability to manage projects or teams in a fast-paced, matrixed environment.
• Strong analytical and planning skills, with experience interpreting feasibility data and operational metrics.
• Excellent communication and stakeholder management skills, including customer-facing experience.
• Continuous improvement mindset, with a focus on quality, predictability, and operational excellence.
• Willingness to travel as required (approximately 15%)

Responsibilities

• Managing FSA project teams to deliver country and site feasibility, start-up strategies, and activation activities in line with timelines and quality expectations.
• Coordinate site start-up and activation delivery while ensuring timelines and quality.
• Overseeing the coordination of essential documents, regulatory and ethics submissions, and contract/start-up packages for assigned studies.
• Reviewing feasibility data, assumptions, and risks, and partnering with stakeholders to develop mitigation plans and realistic start-up forecasts.
• Collaborating with business development and operational teams to support proposals, bid defences, and customer meetings with robust FSA input.
• Monitoring performance metrics for feasibility and site activation, identifying trends and driving continuous improvement initiatives.
• Providing coaching, feedback, and development opportunities to FSA staff, fostering a culture of accountability and collaboration.

Skills

Fluent in German

Fluent in English

Project management

Analytical thinking

Stakeholder management

Communication

Travel readiness

Education

Bachelor's degree in life sciences, healthcare, business, or related field

Job description

ICON, a global healthcare intelligence and clinical research organisation, seeks a Manager, Feasibility and Site Activation (FSA) for Poland, Warsaw. The role leads teams delivering feasibility assessments and site activation for global trials from a hybrid home/office basis.

You will coordinate start-up activities, manage documents and regulatory submissions, analyze data for risk and forecast, and drive improvements while collaborating with BD and operations with about 15% travel.