Founding Proposal Manager

Schemata; Polska; Hybrid; PLN 120.000 - 180.000; Vollzeit

Zusammenfassung

Schemata is seeking a Founding Proposal Manager to own the writing process and the mechanics of submitting proposals in regulated markets. You will draft technical and management volumes, summarize capabilities, and build a compliant, persuasive, on-time submission strategy.

The role emphasizes writing first (about 70%) with additional capture support (about 30%) to screen opportunities, shape early documents, and ensure deliberate bid decisions. This is an individual contributor role.

Qualifikationen

• Four to seven years in federal proposal writing or proposal management, including at least two years as the lead writer or responsible owner

Aufgaben

• Write proposals: draft technical and management volumes, executive summaries, white papers, solution briefs, and quad charts.
• Coordinate cost volumes and supporting documents with finance and leadership, and verify all forms and attachments are present.
• Own submission mechanics across DSIP, SAM.gov, and service and consortium portals with formatting rules and page limits.
• Build and maintain a reusable content library in Google Drive with past performance write-ups and boilerplate.

Kenntnisse

Federal proposal writing

Proposal management

Lead writer

Tools

SAM.gov

DSIP

USAspending

FPDS

Jobbeschreibung

About Schemata

At Schemata, we are transforming the $400 B virtual‑training and simulation market by fusing 3D computer vision, neural rendering and large multimodal models inside highly regulated industries. Our platform delivers photorealistic, intelligent 3D experiences, demanding robust spatial reasoning, high‑performance data pipelines and seamless integration between traditional graphics and AI‑driven perception.

About the Role

We submit a lot of federal proposals for a company our size: SBIR and STTR topics, CSO and sBAA white papers, OTA prototype proposals, consortium submissions, and RFI responses. Today that work is carried by our CEO, VP of Business Development, and outside consultants. It gets done, but it pulls our senior people away from customers and new markets, and consultant first drafts still need heavy rewriting before they sound like us.

We are hiring a Founding Proposal Manager to own the writing and the machinery of getting proposals out the door. This is a writing-first role. About 70% of your time goes to drafting and running proposals. About 30% goes to capture support: screening opportunities, shaping early documents, and making sure our bid decisions are made on evidence.

Our sales team owns customer relationships and win strategy. Your job is to turn that strategy into compliant, persuasive, on‑time submissions, and to make each one faster and better than the last. This is an individual contributor role. "Manager" refers to managing the proposal, not managing people.

What You'll Own

Proposal writing and management (about 70%)

• Write proposals. Draft technical and management volumes, executive summaries, white papers, solution briefs, and quad charts from engineering and customer input. You are the primary author, not just the editor.

• Turn engineering explanations into prose a technical evaluator can score, and push back when a section is talking past the reader.

• Run every proposal from kickoff to submission: shred the solicitation, build the compliance matrix and outline, set the schedule, name section owners, and hold people (including leadership) to their dates.

• Size the review process to the bid. A SBIR Phase I does not need the same gates as an OTA prototype proposal.

• Coordinate cost volumes and supporting documents with finance and leadership, and verify every required form, certification, and attachment is present.

• Own membership profiles and submission mechanics across DSIP, SAM.gov, and service and consortium portals, including formatting rules and page limits.

• Build and maintain a reusable content library in Google Drive: past performance write‑ups, resumes, boilerplate, graphics, and approved capability language.

Capture support (about 30%)

• Screen opportunities from SAM.gov, DSIP topic releases, CSOs and BAAs, OTA consortia, and partner referrals. Score them against our qualification criteria and recommend kills as readily as pursuits.

• Prepare bid and no‑bid packets so leadership can make a fast, defensible call: fit, competition, past awards, customer intent, and effort required.

• Draft early shaping documents: RFI responses, capability statements, and white papers that put our language in front of the customer before the requirement is written.

• Research the competitive field and past awards (SBIR.gov, USAspending, FPDS) and summarize what it tells us about each pursuit.

• Keep the Solicitations tracker: every active pursuit has a stage, due date, owner, and next step.

• Request and run debriefs on every loss, and feed the lessons back into the content library and our qualification criteria.

Your First 90 Days

By day 30. You own the Solicitations tracker end to end and can tell us what is due in the next 60 days, who owns each piece, and what is at risk. You have been the lead writer on at least one live submission.

By day 60. You have run at least one proposal on your own from kickoff through submission, with our VP of Business Development as a reviewer rather than an author.

By day 90. A working content library exists. Standard submissions (SBIR Phase I proposals, CSO white papers, RFI responses) no longer need an outside first draft. You have told us at least one thing about our proposal process that we were wrong about.

What We’re Looking For

Required

• Four to seven years in federal proposal writing or proposal management, including at least two years as the lead writer or responsible owner