Executive Management Assistant: Factory Operations & Coordination

Vestas; Szczecin; On-site; PLN 90,000 - 120,000; Full time

Job summary

Vestas seeks an Executive Management Assistant to support the Factory Management Team in our Szczecin factory. You will coordinate management activities, prepare reports, organize events and visits, and support internal and external communication.

In a busy environment, you will leverage your organization and communication skills to enable smooth daily operations and act as a professional host for stakeholders, contributing to our Scandinavian work culture and commitment to safe, efficient

Qualifications

• Previous experience as an Office Assistant or in a similar administrative/support role
• Effective written and verbal communication skills in both Polish and English, with the ability to prepare professional documents and correspondence
• Good presentation skills, including creating and delivering presentations to different audiences
• Ability to work with minimal supervision, organize visits and events, and act as a professional host for internal and external stakeholders

Responsibilities

• Provide administrative and operational support to the Factory Management Team, including coordination of meetings, travel arrangements, and events
• Prepare management reports and summarize departmental data in line with company KPI requirements
• Coordinate audits, customer visits, and internal/external visits across all organizational levels
• Manage internal and external communications, maintain filing systems, and support communication platforms such as MyVestas

Skills

Office Assistant experience

Polish & English communication

Presentation skills

Event coordination

Job description

Vestas seeks an Executive Management Assistant to support the Factory Management Team in our Szczecin factory. You will coordinate management activities, prepare reports, organize events and visits, and support internal and external communication.

In a busy environment, you will leverage your organization and communication skills to enable smooth daily operations and act as a professional host for stakeholders, contributing to our Scandinavian work culture and commitment to safe, efficient