Executive Management Assistant

Vestas; Szczecin; On-site; PLN 70,000 - 100,000; Full time

Job summary

Vestas Szczecin is seeking an Executive Management Assistant to support the Factory Management Team. You will coordinate management activities, prepare reports, organize events and visits, and help with internal and external communications.

This role requires highly organized individuals who thrive in a busy environment and can host stakeholders, manage schedules, and ensure smooth daily operations in our production facility.

Qualifications

• Experience as an Office Assistant or similar administrative/support role.
• Strong written and verbal communication in Polish and English.
• Ability to prepare professional documents and correspondence.

Responsibilities

• Provide administrative and operational support to the Factory Management Team, including coordination of meetings, travel arrangements, and events.
• Prepare management reports and summarize departmental data in line with company KPI requirements.
• Coordinate audits, customer visits, and internal/external visits across all organizational levels.
• Manage internal and external communications, maintain filing systems, and support communication platforms such as MyVestas.

Skills

Organizational skills

Communication skills

Polish/English bilingual

Tools

MyVestas

Job description

Work experience Administrative

Type of position Full-Time

Job Family Administration, Facilities & Secretarial

We are looking for a highly organized Executive Management Assistant to support the Factory Management Team in our Szczecin factory. In this role, you will play a key part in ensuring smooth daily operations by coordinating management activities, preparing reports, organizing events and visits, and supporting internal and external communication. If you thrive in a busy environment, enjoy working with people, and have organizational and communication skills, we would like to hear from you

Vestas Technology & Operations > Manufacturing > Szczecin Nacelles

Responsibilities

• Provide administrative and operational support to the Factory Management Team, including coordination of meetings, travel arrangements, and events
• Prepare management reports and summarize departmental data in line with company KPI requirements
• Coordinate audits, customer visits, and internal/external visits across all organizational levels
• Manage internal and external communications, maintain filing systems, and support communication platforms such as MyVestas

Qualifications

• Previous experience as an Office Assistant or in a similar administrative/support role
• Effective written and verbal communication skills in both Polish and English, with the ability to prepare professional documents and correspondence
• Good presentation skills, including creating and delivering presentations to different audiences
• Ability to work with minimal supervision, organize visits and events, and act as a professional host for internal and external stakeholders

What We Offer

A people-focused workplace where employee safety, well-being, and access to the right tools are top priorities. We promote a Scandinavian work culture built on our core values of collaboration, ownership, commitment, and simplicity. United by our commitment to a more sustainable future, we take pride in delivering the highest-quality products to our customersYou will work in an open and innovative environment alongside experienced and skilled colleagues who are always ready to support one another. As part of Vestas, you will have the opportunity to develop your career within a global company and a fast-growing renewable energy industry

Additional Information

At Vestas, we evaluate all candidates solely based on their professional experience, education, and relevant skills. To support a fair recruitment process, we kindly ask that you remove any photos, dates of birth or graduation, gender pronouns, marital status, or other personal information not relevant to the role before submitting your CV/resume. Your CV/resume should focus on your professional and educational background, along with the necessary contact details (email and phone number). We train our hiring teams in inclusive evaluation and regularly review process outcomes to ensure fairness.

DEIB Statement

At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

Vestas is the energy industry’s global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore.Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 200 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field.With 39,000 employees globally, we are a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future.Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity.To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.