Manager, Benefits Operations

Bristol-Myers Squibb Co; Warszawa; Hybrid; PLN 150,000 - 182,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Bristol Myers Squibb is seeking a Manager, Benefits Operations to lead end-to-end administration of health and retirement programs across markets. You will partner with Payroll, HRBP, and external partners to optimize processes and ensure accurate benefits support for EMEA.

The role requires 5+ years of benefits experience, proficiency with Workday/Benifex, and the ability to drive automation and policy improvements in a fast-paced environment. A 50% hybrid work model is available.

Qualifications

• Bachelor's degree in HR, Business Admin or related field.
• 5+ years of hands-on benefits administration experience.
• Experience with self-insured benefit plans or large, complex programs; Medicare/retirement knowledge preferred.
• Experience with benefits administration software and HRIS; familiarity with Workday and Benifex preferred.
• Knowledge of HR policies, regional benefits legislation, and benefits-related processes.
• Experience implementing new benefit technologies and system redesigns.

Responsibilities

• Oversee end-to-end benefits operations across medical, pensions, dental, vision and more.
• Serve as a senior SME for benefits operations within People Services.
• Collaborate with Benefit Strategists to operationalise plans and processes.
• Identify opportunities to automate processes and reduce manual tasks.
• Manage enrollments, eligibility, status changes, terminations, and claims.
• Coordinate annual enrollment and renewals with stakeholders; analyse enrollment data.
• Monitor benefits utilization and costs to identify optimization opportunities.
• Document plan provisions and update knowledge articles and work instructions.
• Escalate complex benefit issues and provide solutions; use ServiceNow for case research.
• Coordinate system changes, testing, training, and deployment of benefits platforms.
• Support M&A-related benefit data loads and historic archiving.

Skills

Analytical skills

Excel & Pivot tables

Attention to detail

Communication skills

Project management

Cross-functional collaboration

Continuous improvement

Education

Bachelor's degree in HR/Business

CIPD certification (preferred)

Tools

Workday

Benifex

Job description

At Bristol Myers Squibb, our employees often ask, “Who are you working for?”—a question that fuels collaboration, accountability, and urgency in our work. Our purpose-driven culture inspires us to discover, develop, and deliver innovative medicines to prevail over serious diseases. We offer uniquely interesting and meaningful work, opportunities for growth, and a supportive environment that values inclusion, wellbeing, flexibility, and comprehensive benefits. This is work that transforms the lives of patients, and the careers of those who do it.

Position Summary

The Manager, Benefits Operations is a key member of People Services, responsible for the effective execution and administration of Bristol-Myers Squibb's (BMS) benefits and retirement programs across markets. This role plays a central role in managing and coordinating the administration of all company-sponsored health and welfare benefits and wellness programs for EMEA. It provides Tier 2 support and works collaboratively with internal People Services teams — including Payroll, Communications, HR Business Partners and Workforce Administration — as well as external partners such as benefit administrators, insurance carriers, vendors, and brokers. This role requires a high degree of independence, strong problem-solving skills, and the ability to drive process improvements and lead project teams when needed while being agile.

Key Responsibilities

• Oversee end-to-end operations of benefits programmes, including medical, pensions, dental, vision, life insurance, disability, wellness programs and all other ancillary plans, ensuring efficiency and a positive customer experience as the second level of expertise.
• Serve as a senior subject matter expert and consultant for others on the team and throughout People Services on all benefit operations activities.
• Partner with Benefit Strategists and product design to determine feasibility of proposed benefit additions or modifications; participate in implementation meetings providing SME knowledge for operationalisation of plans and processes.
• Implement operational changes; identify opportunities for process automation to reduce manual tasks and create streamlined, efficient processes.
• Oversee and monitor benefit-related activities: eligibility, enrolments, status changes, terminations, claims, provider portal updates, and payment processes.
• Manage renewals, enrolment windows, and annual activity calendars — including Annual Enrollment planning and execution — in partnership with internal and external stakeholders; analyze enrollment data to identify trends and opportunities for improvement.
• Find trends coming from employee feedback and experiences and identify the right solutions to meet business needs; monitor and analyze employee benefits utilization, costs and trends to identify opportunities for cost-saving, optimization and program improvements.
• Interpret, communicate, and document benefit plan provisions and processes contributing to continuous enhancement of workflows; review and make timely updates to employee reference materials and Knowledge Articles and work instructions in the internal data base and benefits system.
• Act as an escalation point for complex benefit issues, providing solutions and guidance; utilize ServiceNow to research and resolve Tier 2 benefit cases.
• Create and set controls over benefit utilizations and payments; prepare financial reports, create and manage purchase orders, and process, audit and reconcile invoicing for carriers and vendors.
• Specify and implement system changes, conduct testing, and train team members; lead implementations, enhancements, testing and deployment of BMS benefit plans and systems.
• Coordinate M&A activities for Benefit Operations (employee data load coordination, enrollment windows, M&A concessions, Prism reports, and historic archiving requirements).
• Collaborate with internal partners, carriers and vendors to create and deliver training resources, webinars, workshops and informational materials for benefits offerings.
• Stay informed about industry best practices, emerging trends and regulatory changes pertaining to benefit operations.

Requirements

Education:

• Bachelor's degree in Human Resources, Business Administration or related field, or equivalent experience.
• Professional certifications such as CIPD preferred.

Experience:

• Minimum of 5 years of hand on experience in benefits administration.
• Experience with self-insured benefit plans or large, complex benefits programs required; Medicare and retirement knowledge preferred.
• Experience with benefits administration software and HRIS platforms required; familiarity with Workday and Benifex preferred.
• Prior experience implementing new benefit technologies, upgrading systems and operational redesigns strongly preferred.
• Knowledge of HR policies, processes, and regional benefits-related legislation.
• Experience in fast-paced, complex environments managing multiple priorities.

Skills:

• Strong analytical skills and proficiency in Excel (VLOOKUPs, pivot tables) and Microsoft Office, with exceptional attention to detail and the ability to interpret and present complex benefits data.
• Excellent written and verbal communication skills, with the ability to break down and explain complex benefits information clearly to stakeholders at all levels.
• Project manager exposure
• Ability to network and collaborate across a global organization; works in a highly collaborative, multifunctional team environment and delivers on individual goals with minimal supervision.
• Continuous improvement mindset.

Work Environment:

• Ability to work in a typical office environment.
• 50% hybrid work schedule.
• Occasional travel may be required, but not part of typical work requirements.

Note: Market responsibility is subject to change based on evolving business needs

#LI-Hybrid

We hire for skills and capabilities, not just credentials – if this role excites you, but doesn’t perfectly match your resume, we encourage you to apply anyway.

Compensation Overview:

Warsaw - PL: zł150,000 - zł181,795

The starting compensation range(s) for this role are listed above for a full-time employee (FTE) basis. Additional incentive cash and stock opportunities (based on eligibility) may be available. The starting pay takes into account characteristics of the job, such as required skills, where the job is performed, the employee’s work schedule, job-related knowledge, and experience. The final compensation will be determined based on demonstrated experience and in accordance with pay equity principles and applicable employment laws.

How We Work

Where you work matters – because collaboration, innovation and patient impact happen in many settings. Our roles are structured across four work models: site-essential, site-by-design, field-based and remote-by-design. The model assigned to this role is based on its core responsibilities. Learn more at https://careers.bms.com/ways-of-working.

Supporting People with Disabilities

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to [e-mail]. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

Candidate Rights

BMS will consider qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

For roles based in Los Angeles County only: If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/

Data Protection

We will never request payments, financial information, or social security numbers during our application or recruitment process. Learn more about protecting yourself at https://careers.bms.com/fraud-protection.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.

If this posting is missing required information required by local law or incorrect, contact BMS at [e-mail] with the Job Title and Requisition number. Do not send application-related inquiries to this email. To check your application status, please login to your Candidate Home Account.

R1601237 : Manager, Benefits Operations