Executive Assistant to Founders | AI Startup, Warsaw

Zowie; Województwo mazowieckie; On-site; PLN 156,000 - 234,000; Full time

Job summary

Zowie is seeking an Executive Assistant to streamline the executives’ calendar, travel, events, and office logistics in our Warsaw office. You will be right beside the founders and support the C-level to keep operations running smoothly in a fast-paced AI company.

Ideal candidates have 3+ years of executive support, fluent Polish and English, and a knack for managing multiple priorities with discretion and attention to detail. This is a full-time, on-site role in Warsaw.

Qualifications

• 3+ years supporting executives or leadership teams.
• Fluent Polish and English, spoken and written.
• Able to juggle multiple priorities when requests clash.
• High attention to detail for names, dates, numbers and attachments.
• Discretion in handling board, legal, financial and personal matters.
• AI-native approach to drafting, research and admin tasks.
• Helpful by nature, focused on making others’ work easier.

Responsibilities

• Own the calendars and protect management time across work and personal commitments.
• Join meetings, capture follow-ups, prepare materials and drafts for the team.
• Coordinate travel and events, handling logistics for company events and offsites.
• Keep paperwork moving: signatures, expenses and day-to-day admin so nothing stalls.
• Ensure the Warsaw office runs smoothly, including onboarding and greeting visitors.

Skills

Executive support

Calendar management

Time management

Attention to detail

Discretion

AI tools usage

Polish/English bilingual

Job description

Zowie is seeking an Executive Assistant to streamline the executives’ calendar, travel, events, and office logistics in our Warsaw office. You will be right beside the founders and support the C-level to keep operations running smoothly in a fast-paced AI company.

Ideal candidates have 3+ years of executive support, fluent Polish and English, and a knack for managing multiple priorities with discretion and attention to detail. This is a full-time, on-site role in Warsaw.