Executive Assistant (Fixed-Term Contract)

Aviva; Warszawa; On-site; PLN 90,000 - 120,000; Full time

Benefits offered by this job

Performance Bonus

Private medical care

Hybrid working model

Employee Shares Plan

Wellbeing Leave

Additional parental leave

Job summary

Aviva is seeking an Executive Assistant to become a trusted partner to our CEO and to support the delivery of key business priorities. You’ll work closely with senior leaders, helping coordinate strategic initiatives, governance activities, leadership communications, and business planning.

This role offers exposure to senior leadership in a global organisation, cross-functional initiatives, and the use of AI-enabled solutions including Microsoft Copilot to boost productivity.

Qualifications

• Experience supporting C-suite executives or senior leaders in a complex international organisation.
• Strong understanding of business operations, governance, and executive decision-making.
• Experience coordinating projects, leadership initiatives, and cross-functional activities.
• Excellent stakeholder management, communication, and organisational skills.
• Ability to proactively identify priorities, risks, and opportunities.
• Strong analytical skills and experience preparing executive-level presentations and materials.
• Advanced proficiency in Microsoft 365 tools.
• Interest in AI and digital innovation, including Microsoft Copilot.
• Ability to thrive in a fast-paced environment with competing priorities.
• High level of discretion and professionalism.
• Fluency in Polish, both spoken and written.
• Professional English language skills (minimum B2 level).
• Relevant degree or equivalent professional experience.

Responsibilities

• Acting as a trusted partner to the CEO, supporting strategic priorities and key initiatives.
• Coordinating leadership meetings, governance forums, and executive activities.
• Preparing executive briefings, presentations, reports, and communications.
• Tracking actions, decisions, and business priorities to ensure timely delivery.
• Coordinating strategic projects and cross-functional initiatives.
• Building strong relationships with senior stakeholders across Aviva.
• Supporting leadership events, town halls, and employee engagement activities.
• Leveraging Microsoft Copilot and other digital tools to improve productivity and ways of working.
• Handling confidential information with professionalism and discretion.

Skills

C-suite support

Governance

Stakeholder management

Executive briefings

Microsoft 365

Polish language

English proficiency

Project coordination

Discretion

Education

Relevant degree or equivalent experience

Tools

Microsoft Copilot

Microsoft 365

Job description

Hi, we’re glad you’re here! We are hiring to our Aviva Services Excellence Centre. Take a look at our job description, maybe it suits you or one of your friends?

About the role

We’re looking for an experienced Executive Assistant to become a trusted partner to our CEO and support the delivery of key business priorities.

You’ll work closely with senior leaders, helping coordinate strategic initiatives, governance activities, leadership communications, and business planning.

You’ll be at the heart of the organisation, ensuring priorities move forward and leaders can focus on making impactful decisions.

Why this role?

This is a unique opportunity to gain exposure to senior leadership and contribute directly to strategic decision-making in a global organisation.

You’ll work across multiple business areas, coordinate high-impact initiatives, and help shape modern ways of working through technology and AI-enabled solutions, including Microsoft Copilot.

What will you be doing?

• Acting as a trusted partner to the CEO, supporting strategic priorities and key initiatives.

• Coordinating leadership meetings, governance forums, and executive activities.

• Preparing executive briefings, presentations, reports, and communications.

• Tracking actions, decisions, and business priorities to ensure timely delivery.

• Coordinating strategic projects and cross-functional initiatives.

• Building strong relationships with senior stakeholders across Aviva.

• Supporting leadership events, town halls, and employee engagement activities.

• Leveraging Microsoft Copilot and other digital tools to improve productivity and ways of working.

• Handling confidential information with professionalism and discretion.

What we’re looking for

• Experience supporting C-suite executives or senior leaders in a complex international organisation.

• Strong understanding of business operations, governance, and executive decision-making.

• Experience coordinating projects, leadership initiatives, and cross-functional activities.

• Excellent stakeholder management, communication, and organisational skills.

• Ability to proactively identify priorities, risks, and opportunities.

• Strong analytical skills and experience preparing executive-level presentations and materials.

• Advanced proficiency in Microsoft 365 tools.

• Interest in AI and digital innovation, including Microsoft Copilot.

• Ability to thrive in a fast-paced environment with competing priorities.

• High level of discretion and professionalism.

• Fluency in Polish, both spoken and written.

• Professional English language skills (minimum B2 level).

• Relevant degree or equivalent professional experience.

In Aviva Services Excellence Centre, we provide:

• Contractofemployment

• Performance Bonus

• Private medicalcare(ENEL-MED)

• Cafeteria system of benefits (e.g. MultiSport card)

• Additional parent privileges:

• baby leave – 6 weeks leave for second parent

• shortened working time after parental leave

• Employer-fundedgroupinsurance

• Employee Shares Plan

• Extra day off for birthday

• Paid time offtovolunteer

• Additional leave acquired over the years in the company (even 5 days more in a year)

• Wellbeing Leave - additional two weeks paid leave after 10 years of service

• Psychologicalsupportconsultations

• Access to thee-learningplatforms

• Internal employee referral program

• Hybrid working model from Poland with a few days in Warsaw office per week

• Attractive office location in Warsaw - Gdański Business Center

• Additional entitlements for people with disabilities - Work Without Barriers

• Work environment that promotes diversity - Diversity Charter

Aviva is for everyone!

We’ve been ranked the #1 Best Workplace in Poland for a second year in a row and a top choice for Millennials by Great Place to Work®!

As a signatory to the Diversity Charter, Aviva applies a policy of equal treatment and creates a work environment that is friendly to people with disabilities. We do not require from candidates the date of birth, marital status and attached photos to your CV. We encourage all individuals regardless of gender to apply.

Most of our people are smart working – spending also time in our office - combining the benefits of flexibility, with time together with colleagues.

We’re inclusive - we welcome applications from people with diverse backgrounds and experiences.

To find out more about current job offers at Aviva take a look here.