Executive Assistant (f/m)

FedEx Group; Kraków; Hybrid; PLN 90,000 - 140,000; Full time

Benefits offered by this job

Competitive compensation package

Training & onboarding

Tuition assistance

Employee assistance program

Discount shipping

Career opportunities

Job summary

FedEx Group in Kraków is seeking an experienced Executive Assistant to provide high-level administrative and operational support to the Managing Directors across Government Affairs Europe and Legal France & South East Europe. You will manage calendars, travel, and communications for senior leaders, while coordinating with internal and external stakeholders across multiple countries.

The role requires discretion, professional judgment and the ability to handle confidential information.

Qualifications

• Experience providing advanced executive, secretarial and administrative support to senior leaders in an international and dynamic environment.
• Ability to work independently with a high degree of autonomy, exercising sound judgement, initiative, integrity and discretion when handling sensitive and confidential information.
• Excellent planning, organizational and communication skills, with the ability to manage multiple priorities, anticipate needs and coordinate effectively with teams, stakeholders and executives across different countries and time zones.
• Experience supporting administrative and financial processes, including expense management, invoice processing and coordination with internal and external stakeholders.
• Quality-focused and detail-oriented, with strong problem‑solving skills, excellent Microsoft 365 proficiency, fluency in English, knowledge in French is a plus and experience working in a multinational and matrixed organization.

Responsibilities

• Provide proactive executive and administrative support to the Managing Director Government Affairs Europe and the Managing Director Legal France & South East Europe, ensuring effective management of priorities, calendars, meetings and travel arrangements.
• Act as a key liaison for internal and external stakeholders, coordinating communications, meetings, events and engagements across local, regional and global teams.
• Support Government Affairs and Legal activities through the coordination of meetings, site visits and events involving public authorities, policymakers, industry associations, external counsel and other strategic stakeholders.
• Manage administrative and financial processes, including expense management, invoice processing, vendor and law firm coordination, payment tracking, and liaison with Finance to ensure timely and accurate processing.
• Coordinate operational activities, including onboarding, procurement, team events, HR-related administration, workplace services, technology requests and support on internal systems and processes.
• Monitor action items, maintain accurate records and confidential documents, and support special projects and cross-functional initiatives to ensure timely execution and compliance with company policies.

Skills

Executive support

Calendar management

Communication skills

Discretion and judgment

English fluency

French knowledge

Tools

Microsoft 365

Job description

Position: Executive Assistant

Work location: Kraków

Position Summary

Reporting to the Managing Director Government Affairs Europe and the Managing Director Legal France & South East Europe, the Executive Assistant provides comprehensive executive, administrative and operational support to ensure the efficient management of day-to-day business activities across both functions.

The role requires a high degree of professionalism, discretion and sound judgment in handling confidential and sensitive information. The successful candidate will serve as a trusted partner to both Managing Directors, supporting executive priorities, stakeholder engagement activities, financial administration, and the effective operation of Legal and Government Affairs teams across multiple European countries.

Key Responsibilities

• Provide proactive executive and administrative support to the Managing Director Government Affairs Europe and the Managing Director Legal France & South East Europe, ensuring effective management of priorities, calendars, meetings and travel arrangements.
• Act as a key liaison for internal and external stakeholders, coordinating communications, meetings, events and engagements across local, regional and global teams.
• Support Government Affairs and Legal activities through the coordination of meetings, site visits and events involving public authorities, policymakers, industry associations, external counsel and other strategic stakeholders.
• Manage administrative and financial processes, including expense management, invoice processing, vendor and law firm coordination, payment tracking, and liaison with Finance to ensure timely and accurate processing.
• Coordinate operational activities, including onboarding, procurement, team events, HR-related administration, workplace services, technology requests and support on internal systems and processes.
• Monitor action items, maintain accurate records and confidential documents, and support special projects and cross-functional initiatives to ensure timely execution and compliance with company policies.

Job Requirements

• Experience providing advanced executive, secretarial and administrative support to senior leaders in an international and dynamic environment.
• Ability to work independently with a high degree of autonomy, exercising sound judgement, initiative, integrity and discretion when handling sensitive and confidential information.
• Excellent planning, organizational and communication skills, with the ability to manage multiple priorities, anticipate needs and coordinate effectively with teams, stakeholders and executives across different countries and time zones.
• Experience supporting administrative and financial processes, including expense management, invoice processing and coordination with internal and external stakeholders.
• Quality-focused and detail-oriented, with strong problem‑solving skills, excellent Microsoft 365 proficiency, fluency in English, knowledge in French is a plus and experience working in a multinational and matrixed organization. .

What do we offer:

• Attractive compensation package
• Training to get you started and on‑the‑job learning opportunities
• Extensive learning resources to further develop your skills and knowledge
• Tuition Assistance Program
• Employee Assistance Program for you and your family in difficult life situations
• Employee reduced‑rate shipping
• Great career opportunities

Our Company

FedEx is one of the world's largest express transportation companies and has consistently been selected as one of the top 10 World’s Most Admired Companies by "Fortune" magazine. Every day FedEx delivers for its customers with transportation and business solutions, serving more than 220 countries and territories around the globe. We can serve this global network due to our outstanding team of FedEx team members, who are tasked with making every FedEx experience outstanding.

Our Philosophy

The People-Service-Profit philosophy (P-S-P) describes the principles that govern every FedEx decision, policy or activity. FedEx takes care of our people; they, in turn, deliver the impeccable service demanded by our customers, who reward us with the profitability necessary to secure our future. The essential element in making the People-Service-Profit philosophy such a positive force for the company is where we close the circle, and return these profits back into the business, and invest back in our people. Our success in the industry is attributed to our people. Through our P-S-P philosophy, we have a work environment that encourages team members to be innovative in delivering the highest possible quality of service to our customers. We care for their well‑being, and value their contributions to the company.

Our Culture

Our culture is important for many reasons, and we intentionally bring it to life through our behaviors, actions and activities in every part of the world. The FedEx culture and values have been a cornerstone of our success and growth since we began in the early 1970’s. While other companies can copy our systems, infrastructure and processes, our culture makes us unique and is often a differentiating factor as we compete and grow in today’s global marketplace.

Equity, Opportunity & Diversity (EO&D)

Our greatest asset at FedEx is our people. We are committed to building a diverse, equitable and inclusive workforce, and offer equal opportunities, fairness, and respect to all regardless of who you are. We encourage you to apply even if you feel your experience does not align with all aspects in the job description as you could be exactly who we need for this or another opportunity.

We do not tolerate discrimination or harassment based on race, color, ethnicity, national origin, religion, sex, age, genetic information, citizenship, disability, marital status, pregnancy, sexual orientation, gender identity, gender expression, or any other characteristic protected under international and national laws and regulations. We reasonably accommodate team members and third parties to ensure equal access, inclusion, and fairness across all protected characteristics.