Executive Assistant / Corporate Administrator

Canonical; Warszawa; Remote; PLN 30,000 - 120,000; Full time

Job summary

A leading open source technology company is seeking Executive Assistants and Corporate Administrators to join their Corporate Operations team. This global role involves supporting business operations, coordinating reports, and managing international events. The ideal candidate will have a degree in a business or technical field, strong communication skills, and a proactive attitude. Join a dynamic team that focuses on efficiency and excellence in a diverse global environment.

Qualifications

• Excellent academic results at school and university.
• Eager to develop skills in a global business environment.
• Keen on taking responsibility and ensuring efficiency.

Responsibilities

• Support operations for one or more departments.
• Coordinate monthly reports and schedule meetings.
• Organise and run international company events.

Skills

Excellent organisational skills

Effective communication

Attention to detail

Education

Degree in business or technical subject

Job description

Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is very widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation and IoT. Our customers include the world's leading public cloud and silicon providers, and industry leaders in many sectors. The company is a pioneer of global distributed collaboration, with 1000+ colleagues in 70+ countries and very few roles based in offices. Teams meet two to four times yearly in person, in interesting locations around the world, to align on strategy and execution.

The company is founder led, profitable and growing. We are hiring Executive Assistants and Corporate Administrators to join our Corporate Operations team. We ensure that the business runs smoothly and that travel, expenses and events are efficiently and correctly managed.

We look for positive team players who are self-driven and results oriented, with excellent attention to detail. The best candidates show that they are forward planners, reliable and determined, and keen to assume responsibility for projects, processes and policy. We are a unique global business, so we are not looking for candidates with extensive experience so much as excellent organisers and communicators who are keen to develop skills and strive for continuous improvement.

This team plays a crucial role in the overall operation of the business. They run significant business operations and processes, supporting the respective department leads but also taking central responsibility for logistics, expenses, travel and scheduling. They are the secret to our success! We look for confident and effective people who have good judgment and the self‑assurance to hold firm on a point of policy regardless of the seniority of people on the other side of a discussion. If you like to take responsibility and you like to ensure that things are done properly and efficiently then you will enjoy the role tremendously.

Location

This is a global operation, we have open roles in teams in all time zones.

Responsibilities

• Support operations for one or more departments in the company
• Coordinate monthly reports and schedule meetings and interviews
• Organise and run international company events including logistics
• Manage quarterly and annual executive meetings
• Collaborate across teams on activities and initiatives
• Manage suppliers and stakeholders

What we are looking for in you

• Excellent academic results at school and university
• A degree in a business or technical subject
• Excellent communication skills