Executive Assistant (all genders)

Philips International; Łódź; Hybrid; PLN 76,000 - 101,000; Full time

Benefits offered by this job

Annual bonus

Private medical care

Benefit System cards

Discount on Philips products

Training opportunities

Healthy lifestyle programs

Employee Assistance Program

Job summary

Philips is seeking a proactive Executive Assistant to support three leaders, including a complex healthcare‑systems scope. You will manage high‑volume global calendars, coordinate meetings, and prepare presentations while ensuring smooth day‑to‑day operations.

You’ll handle travel and expense reports, support leadership events, and maintain clear communication across teams in a dynamic, evolving environment. Fluency in English and strong MS Office skills are essential.

Qualifications

• Minimum 2 years of experience in Administrative Support or equivalent.
• Excellent English and strong MS Office skills (Excel and PowerPoint).
• Comfortable interacting with senior executives on confidential topics.
• Strong organizational, time management, and communication skills.

Responsibilities

• Provide administrative support to senior management and ensure smooth daily operations.
• Manage calendars, schedule meetings, and coordinate agendas.
• Handle correspondence and prepare documents, presentations, and meeting materials.
• Organize travel arrangements and manage expense reports.
• Support leadership events, workshops, and conferences, including logistics and participant coordination.
• Maintain records and ensure efficient communication flow.

Skills

Executive support

Calendar management

MS Office

Excel

PowerPoint

Travel coordination

Tools

Calendar apps

Job description

Executive Assistant (all genders)

We’re seeking a highly proactive, forward-thinking Executive Assistant to provide dedicated support to three leaders, including a particularly complex and dynamic scope within Healthcare Systems. In this role, you will act as a trusted partner, ensuring smooth day-to-day operations while anticipating needs and adapting to a fast-paced, constantly evolving environment. You will navigate a high-volume, global calendar with shifting priorities, bringing structure, clarity, and calm to complex and often unpredictable situations.

Your role:

• Providing administrative support to senior management and ensuring smooth daily operations.
• Managing calendars, scheduling meetings, and coordinating agendas.
• Handling correspondence and preparing documents, presentations, and meeting materials.
• Organizing travel arrangements and managing expense reports.
• Supporting leadership events, workshops, and conferences, including logistics and participant coordination.
• Maintaining records and ensuring efficient communication flow.

You're the right fit if:

• You have minimum 2 years of experience in Administrative Support, Clerical Support or equivalent.
• You speak excellent English and bring strong MS Office skills (particularly Excel and PowerPoint required).
• You are comfortable interacting professionally with senior executives, often managing sensitive or confidential topics.
• You have strong organizational, time management, and communication skills.
• You thrive in a dynamic, evolving environment, balancing multiple priorities with calm and focus.
• You are naturally proactive, resourceful, and solutions-oriented, anticipating needs before they arise.

Our benefits:

• Annual bonus based on performance achieved.
• Private medical care with the option to extend it to family members.
• Benefit System cards.
• Discount for Philips’ products.
• Wide variety of trainings & learning opportunities.
• Promotion of a healthy lifestyle in the office.
• Employee Assistance Program.

Compensation & benefits

Doing meaningful work should come with fair, transparent rewards. The base salary range for this role is PLN [76000]–[101333]. We determine pay within the range using objective factors, like the skills the role requires, your relevant experience and the responsibility you'll have in this role, alongside internal equity and local market considerations. This role is eligible for bonus/incentive, with your rewards linked to KPIs/company results. We’ll share the full approach with you during the interview process, so you can make a clear, informed decision.

How we work together

We believe that we are better together than apart. For our office‑based teams, this means working in‑person at least 3 days per week.

About Philips

We are a health technology company. We built our entire company around the belief that every human matters, and we won’t stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.

Learn more about our business

• Learn more about our business.
• Discover our rich and exciting history.
• Learn more about our purpose.

#LI-EU #LI-HYBRID At Philips, we believe that every human matters. As a global health‑tech leader, we focus on improving people’s health and wellbeing through meaningful innovation. The people who work here share our passion and are motivated to bring this purpose to life. For more than 130 years, we have been creating technologies and innovations that improve people’s lives and support healthcare practitioners. Headquartered in the Netherlands and operating in more than 100 countries globally, we focus our advanced technology and deep clinical and consumer insights on Precision Diagnosis, Image Guided Therapy, Enterprise Informatics, Monitoring/ Connected Care, Sleep & Respiratory Care and Personal Health. Together, we deliver better care for more people because we believe that every human matters. That's why we're taking steps to create an environment where we acknowledge and embrace our differences and uniqueness and listen to and value each other's views. When people feel cared for and listened to, they bring their best qualities to work, leading to better collaboration, communication, innovation and success.

It is the policy of Philips to provide equal employment and advancement opportunities to all qualified employees and applicants for employment without regard to race, color, religion, sex, pregnancy/childbirth or related medical conditions, age, ethnic or national origin, sexual orientation, gender identity or expression, physical or mental disability, genetic information, citizenship status, veteran or military status, marital or domestic partner status or any other characteristic protected by law.

As an equal opportunity employer, Philips is committed to fostering a culture where all are treated with respect and professionalism. To ensure reasonable accommodations for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans’ Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact 888‑367‑7223, option 5, for assistance. Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug‑free workplace.

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