Executive Assistant

Intermediate Capital Group; Województwo mazowieckie; On-site; PLN 60,000 - 80,000; Full time

Job summary

A global financial services company in Poland is seeking an Executive Assistant to support senior Directors. The role involves extensive calendar management, travel coordination, and business support. Successful candidates will have a strong EA background, advanced Microsoft Office skills, and fluent English. This position offers a hybrid work model with three days in the office and two days remote.

Benefits

Wellbeing support

Inclusivity initiatives

Long-term sustainable design benefits

Qualifications

• Demonstrable extensive EA experience supporting at Senior Management level.
• Advanced Microsoft Office skills including Outlook, Word, Excel, and PowerPoint.
• Fluent written and verbal English.

Responsibilities

• Extensive calendar management.
• Arranging national and international travel.
• Organising team and business area events.
• Business assistance with documents and presentations.
• Email and video conference liaison.
• General EA duties including expenses and onboarding.

Skills

Extensive EA experience

Advanced Microsoft Office skills

Fluent written and verbal English

Excellent organisational skills

Ability to multitask

Excellent interpersonal skills

Job description

Job Title: Executive Assistant

Contract Type: Permanent

Location: Warsaw

Department: Senior Management

Summary of our opportunity

This is an EA role supporting senior Directors in London and Europe depending on when there is an interim need for cover and support. The Global EA team consists of 40 employees situated between London, Europe, Middle East, Asia Pacific and North America. EAs work together supporting senior Directors across the business and onboard new joiners. Everyone is capable, experienced and has a strong connection to the company, within the EA team and the business areas they support. There is a collaborative and hardworking quality output ethic in the team. Core responsibilities of the role are diary, travel, expenses and business support. EAs co‑ordinate with an external travel company to organise travel.

You will work in a hybrid model which includes 3 days working from the office and 2 days working from home.

Primary responsibilities for this role include (but are not limited to):

• Extensive calendar management, coordinating schedules, internal and external calls and meetings
• Arranging national and international travel and itineraries
• Organising team and business area events including lunches and dinners
• Business assistance including formatting and working on documents, spreadsheets and presentations
• Extensive email, video conference (MS Teams) and phone liaison externally and internally
• General EA duties including completing expenses, onboarding new joiners and taking actions
• System and data management support including updating the HR system with absence and holidays, updating contacts and system filing

Key Requirements/ Qualifications

• Demonstrable extensive EA experience supporting at Senior Management/Managing Director level working within banking, financial services, or commercial industry.

Technical

• Advanced Microsoft Office skills including Outlook, Word, Excel and PowerPoint
• Fluent written and verbal English

Personal Attributes

• Excellent organisational skills, flexibility, and ability to multitask
• Ability to work independently, effectively and remain calm under pressure
• Excellent interpersonal/communication skills with a positive helpful attitude and teamwork skills
• Accuracy and attention to detail whilst working to meet strict deadlines
• Complete understanding of confidentiality issues and use of discretion
• Reliable, trustworthy and respected
• Professional and a quick learner

Our Global Benefits Framework is centred around these 3 key attributes:

• Wellbeing - Supporting your mental, physical and financial wellbeing as well as your lifestyle needs.
• Inclusivity – Fit for purpose and competitive, no matter who or where you are.
• Longevity – Long Term and sustainable in design.

Inclusion is one of ICG’s key values and we are committed to creating an equitable and inclusive workplace for everyone. By welcoming different perspectives, we strengthen ICG’s performance, enrich decision‑making and contribute to better outcomes for our clients, colleagues, and the markets we serve. Accordingly, our recruitment processes provide equal employment opportunities to all applicants and employees, regardless of age, ethnicity, disability, sex, gender, sexual orientation, religion, or any other characteristic protected by local law.

We are equally committed to delivering an inclusive and accessible candidate experience. If you require information in an alternative format, additional time for assessments, an adjusted interview schedule, or any other support during the recruitment process, please let us know.