Data Admin & Reconciliation Specialist with Swedish

American Express Global Business Travel; Poland; Remote; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Health and welfare insurance

Retirement programs

Parental leave

Adoption assistance

Wellbeing resources

Travel perks

Professional development courses

Job summary

Amex GBT is seeking a Data Admin & Reconciliation Specialist to support Meeting Planners with data administration tasks across internal and customer applications. This is a fully remote role based in Poland or Spain.

You will collect, validate, and update data, complete event budgets, and ensure data integrity, aging, and SLA compliance while collaborating with cross-functional teams.

Qualifications

• 3–5 years of experience in data entry, financial reconciliations, or related areas.
• Excellent English and Swedish communication to support global teams.
• Customer service excellence.
• Proficient in MS Office, especially Excel.
• Experience in the Event Management industry is a plus.

Responsibilities

• Receive, review, and analyze event budgets via internal tools.
• Clarify requests with relevant departments and gather supporting docs.
• Complete event close out ensuring data integrity and SLA compliance.
• Enter and reconcile data between sources, manually or via macros.
• Reconcile all meeting and event spend and track budget items.
• Identify errors, follow up with suppliers, and ensure timely closures.
• Collaborate with Meeting planners to align with policies and turnaround times.
• Resolve reconciliation issues to ensure timely event closures.

Skills

Data entry

Financial reconciliations

P2P operations

Accounts receivable management

MS Office

Excel

Customer service

Communication (English)

Event management knowledge

Tools

Excel

MS Office

Job description

Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

Data Admin & Reconciliation Specialist will support the Meeting Planners with data administration tasks in internal and customer applications. Key responsibilities include collecting, validating, updating data across applications, and delivering the end-to-end process. This is a fully remote role based in Poland or Spain.

What you will be doing:

• Receive, review, cross check and analyze the event budgets assigned via Meetings & Events’ internal Project Management tool (Meeting Central).
• Communicate with appropriate departments to clarify request and obtain appropriate supporting documentation as per the laid down checklist within the process.
• Review and complete event close out process in accordance with policy guidelines to include data integrity, aging and SLA compliance.
• Assess, analyze, and intelligently enter data taken from one data source to another, either via manual duplication or by means of a macro.
• Reconciliation of all meeting and event spend.
• Track budget items, catch errors and missing invoices for follow up with Suppliers / Vendors.
• Supports continuous alignment with M&E policies and turnaround time and works closely with the Meeting planners.
• Supports resolution on issues and reconciliation errors to ensure Event closures on time.

What we’re looking for:

• Minimum 3-5 years of work experience in data entry, financial reconciliations, P2P operations, or Account Receivables Management are preferred.
• Excellent communication skills in English and Swedish to support global teams, clients and suppliers.
• Customer service excellence.
• Reasonable proficiency in MS Office productivity tools such as Excel.
• Experience working in the Event Management industry a plus.

Location

Poland (remote – based in Poland or Spain)

Experience Work and life

Find your happy medium at Amex GBT.

• Flexible benefits are tailored to each country and start the day you do.
• These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.
• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.
• Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action. And much more!

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement.