Contract Recruiting Admin

Bloom Equity Partners; Remote; PLN 120,000 - 180,000; Full time

Job summary

A leading investment firm is seeking a Talent Admin to support their recruitment processes. This role involves sourcing candidates, screening resumes, and scheduling interviews, all while ensuring a smooth experience for candidates and hiring teams. Essential skills include prior recruitment support experience, organizational skills, and proficiency with scheduling tools. The position allows for flexibility with working hours and requires a reliable internet connection to collaborate with remote teams.

Qualifications

• Experience in recruitment support or HR administration.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines.
• Good written and spoken English communication skills.
• Proficiency with email and calendar scheduling tools.

Responsibilities

• Source and identify potential candidates through various channels.
• Screen CVs/resumes for matching suitability and criteria.
• Maintain candidate tracking system ensuring data accuracy.
• Schedule interviews coordinating across time zones.
• Communicate with candidates throughout the hiring process.
• Assist in preparing interview documentation and job offers.
• Provide administrative support to the recruitment team.
• Report on recruitment metrics as requested.

Skills

Recruitment support experience

Organizational skills

Good communication skills in English

Proficiency with scheduling tools

Experience with ATS

Data protection awareness

Flexibility in working hours

Reliable internet connection

Job description

This is a temporary remote role.

Bloom Equity Partners is leveraging decades of investing and operating experience to rapidly unlock transformational growth and deliver superior returns to our investment partners and management teams. Investing exclusively in lower‑middle market technology, software and tech‑enabled business service companies, Bloom drives enduring market value by partnering closely with founders and management teams, injecting capital to unlock growth and providing operational resources and expertise to enable meaningful step‑change to the business.

We are seeking a Talent Admin to support the full hiring workflow by sourcing candidates, reviewing incoming resumes, conducting initial screenings, and coordinating interview logistics across multiple time zones. They will manage scheduling, maintain candidate data in our tracking systems, and ensure a smooth, well‑organised experience for both candidates and hiring teams. This role provides essential administrative and sourcing support to keep the recruitment process moving efficiently and professionally.

Job Summary

• Source and identify potential candidates via job boards, LinkedIn/headhunters, internal databases, and other sourcing channels
• Screen incoming CVs/resumes for suitability (matching minimum requirements, role-specific competencies, language or other criteria)
• Maintain candidate tracking system / applicant tracking system (ATS): ensure all candidate data is logged, updated, and organized
• Schedule interviews (phone, video, in-person) between candidates and hiring managers, coordinate calendars, send invites and reminders — manage time-zone differences if any
• Communicate with candidates — initial outreach, pre‑screen communications, follow‑ups, and logistics coordination
• Assist in preparing interview documentation and job offers (where relevant): collect candidate details, ensure HR compliance, gather required paperwork
• Provide administrative support to the recruitment team: e.g. maintaining job‑ad postings, updating job descriptions, managing job‑ad renewals, helping with reference/background check coordination
• Occasionally support onboarding paperwork or applicant documentation (when needed)
• Report on recruitment metrics as requested (e.g. number of candidates sourced, screened, interviews scheduled, time‑to‑hire, candidate drop‑off rate).

Required / Desired Skills & Qualities

• Previous experience in recruitment support, HR administration, or as a recruiting coordinator or assistant (even if freelance or part‑time)
• Strong organizational skills, attention to detail, ability to manage multiple tasks and deadlines
• Good communication skills — written and spoken English
• Proficiency with common tools: email, calendar scheduling tools, spreadsheets (e.g. Excel/Google Sheets), ideally experience with an ATS or candidate‑tracking software
• Discretion and respect for candidate privacy and data protection
• Flexibility in working hours to accommodate different time zones / interview scheduling
• Reliable internet connection if working remotely; ability to collaborate with remote teams