Clinical Site Coordinator

Milestone One AG; Łódź; On-site; PLN 80,000 - 100,000; Full time

Job summary

Milestone One AG is looking for a Site Coordinator in Łódź, Poland, to support clinical trials by managing communications between the Sponsor and study sites. The role involves scheduling monitoring visits, tracking patient enrollment, and ensuring compliance with protocol requirements.

Ideal candidates will have a Life Science degree and at least 2 years of relevant experience as a site coordinator. This position requires fluency in Polish and English, flexibility in working hours, and strong problem-solving skills.

Qualifications

• Experience as a site coordinator for at least 2 years.
• Ability to work under tight deadlines with multiple tasks.
• Fluency in Polish and English.

Responsibilities

• Act as the main communication line between Sponsor and site.
• Assist in scheduling and preparation for monitoring visits.
• Track patient enrollment and support site in meeting project goals.
• Maintain accurate data entry into EDC systems.

Skills

Communication in stressful situations

Problem-solving

Flexibility in working hours

Education

University degree in Life Science

Job description

Milestone One is a Site Enabling Services organization with global headquarters in Zug, Switzerland. We understand what clinical study sites need and our overall mission is to support sites in stronger study delivery.

Job Description

The Milestone One Site Coordinator role supports a Clinical Study Site in clinical trial related activities according to ICH-GCP, protocol requirements within Study specific defined timelines and enrollment goals.

• Act as the main line of communication between the Sponsor or CRO and the site.
• Ensure response to feasibility questions are provided in due time.
• Assist in scheduling and preparation for all types of monitoring visits at the medical institution/research center.
• Be present and available to respond to monitors during all types of monitoring visits conducted at the medical institution.
• Track patient enrollment and actively support the medical site and CRO/Sponsor team in meeting project timelines and enrollment goals.
• Maintain study specific and general tracking of documents at the site level.
• Accurate and timely data entry into study specific EDC systems and timely resolution of data clarification queries issued for the site.
• Timely reporting and follow up on Reportable Adverse Events and Protocol Deviations.
• Proper handling, accountability and reconciliation of investigational products and clinical supplies.
• Collect, handle and maintain all site‑specific regulatory documents as needed.
• Facilitate and support the contract and budget negotiations at the site level.
• Support Investigator and Site payments and processes as needed.
• Schedule and/or perform study procedures as per study requirements and delegation of responsibilities.
• Prepare for and participate in onsite study audits or regulatory agency inspections.

Qualifications

• A university degree in Life Science, preferably in pharmacy, nursing or lab analytics.
• Minimum of 2 years of on-the-job experience as a site coordinator
• Ability to work in a fast‑paced environment, with short timelines and multiple tasks to be completed simultaneously.
• Ability to effectively communicate in stressful situations and demonstrate the ability to problem‑solve in an effective and efficient manner.
• Flexibility in working hours may be required depending on the schedule of study procedures and/or patient visits.
• Fluent Polish and English