Site Coordinator, Clinical Trials – Liaison & Enrollment

Milestone One; Olsztyn; On-site; PLN 55,000 - 75,000; Full time

Job summary

Milestone One is seeking a Site Coordinator to support a Clinical Study Site in trial-related activities in line with ICH-GCP and protocol requirements within defined timelines and enrollment goals.

The role involves acting as the main liaison between Sponsor/CRO and the site, coordinating monitoring visits, tracking enrollment, data entry into EDC systems, and assisting with audits and regulatory compliance to ensure study success.

Qualifications

• Minimum 2 years of site coordinator experience.
• University degree in Life Science (pharmacy/nursing/lab analytics preferred).
• Fluent in Polish and English.
• Ability to work in a fast-paced environment with multiple tasks.

Responsibilities

• Act as the main line of communication between Sponsor or CRO and the site.
• Ensure timely responses to feasibility questions.
• Assist in scheduling and preparing monitoring visits at the site.
• Be present and available to respond to monitors during visits.
• Track patient enrollment and support timelines and enrollment goals.
• Maintain study-specific and general document tracking at the site level.
• Accurate data entry into study EDC systems and resolve data clarifications.
• Timely reporting of adverse events and protocol deviations.
• Handle investigational products and clinical supplies with care.
• Collect and maintain site regulatory documents as needed.
• Support contract and budget negotiations at the site level.
• Assist Investigator and site payments and processes as needed.
• Schedule and perform study procedures per protocol requirements.
• Prepare for and participate in onsite audits or inspections.

Skills

Fast-paced work

Multitasking

Effective communication

Problem-solving

Flexible hours

Polish and English fluency

Education

Life Science degree

Job description

Milestone One is seeking a Site Coordinator to support a Clinical Study Site in trial-related activities in line with ICH-GCP and protocol requirements within defined timelines and enrollment goals.

The role involves acting as the main liaison between Sponsor/CRO and the site, coordinating monitoring visits, tracking enrollment, data entry into EDC systems, and assisting with audits and regulatory compliance to ensure study success.