Chief Operating Officer

TopDog Law LLC; Poland; Remote; PLN 734,000 - 1,103,000; Full time

Job summary

A fast-growing legal firm in Poland is seeking a Chief Operating Officer to lead the integration of recently acquired law firms into their platform. The role requires 10+ years of experience in service operations and successful management of post-acquisition integrations. Responsibilities include operational upgrades and establishing key performance indicators, offering a salary range of $200,000 - $300,000 USD per year.

Qualifications

• 10+ years of experience in service operations, integration, or PE-backed roll-ups.
• Prior COO or similar role in healthcare, legal, or financial services.
• Experience managing post-acquisition integrations.

Responsibilities

• Lead the integration of an acquired law firm into the TopDog platform.
• Implement a standardized operating manual for law-firm integrations.
• Oversee operational upgrades and KPI reporting.

Skills

Experience in multi-site service operations

Integration management

Strong quantitative skills

Project management skills

Job description

TopDog Law is revolutionizing legal marketing with a bold, outside-the-box approach. Founded in 2018 by James Helm, our firm has achieved 200-300% year-over-year growth, making us one of the fastest-growing legal brands in the country.

Ranked No. 149 on the Inc. 5000 list, TopDog Law is just getting started.

Job Overview

We’re seeking a Chief Operating Officer to lead our transformation from a performance marketing and legal finance platform to a fully vertically integrated national law firm. This executive will own the post-acquisition integration process, operational clean-up, and future law-firm roll-ups — building the playbook that turns founder-led regional firms into one cohesive enterprise.

Responsibilities

• Lead the integration of a recently acquired operating personal injury law firm into the TopDog platform including technology, systems, data, reporting, HR, and financial processes.
• Design and implement a standardized operating manual for all future law-firm integrations (the “TopDog Playbook”).
• Oversee operational upgrades: case-management systems, intake workflows, CRM data integrity, and KPI reporting.
• Build a national legal operations infrastructure capable of supporting thousands of active cases across multiple states.
• Partner with the CEO and CFO on the Midwest and Northeast acquisition pipeline; manage post-close integration teams.
• Establish and track operational KPIs (conversion rates, case throughput, settlement cycle times, EBITDA per case).
• Recruit and develop key functional leaders.
• Drive cultural alignment between TopDog’s performance-driven marketing culture and acquired law-firm teams.

Qualifications

• 10+ years of experience in multi-site service operations, integration, or PE-backed roll-ups.
• Prior COO, VP of Integration, or similar role in a healthcare, dental, legal, or financial-services MSO.
• Demonstrated success managing post-acquisition integrations ($5M–$50M deal size).
• Deep understanding of process standardization, systems implementation, and financial reporting.
• Strong quantitative and project-management skills; able to translate marketing and case data into actionable insights.
• Empathetic but firm leadership style — able to integrate entrepreneurial operators without losing performance discipline.

The pay range for this role is:

200,000 - 300,000 USD per year (Remote (United States))