Capital Partners - Private Funds Specialist

Brown Brothers Harriman; Poland; On-site; PLN 60,000 - 90,000; Full time

Job summary

Brown Brothers Harriman (BBH) is seeking a Private Funds Specialist in Kraków to act as a liaison across front office, accounting, compliance, and operations for BBH’s private funds. You will manage investor onboarding, reporting requests, and data communication with the fund administrator, driving process improvements and efficiency in the Investment Product Group.

The role requires a bachelor’s degree with 2+ years of relevant experience, investment knowledge, and strong Excel skills.

Qualifications

• - Bachelor’s degree and 2+ years of relevant work experience.
• - Relevant investment or investment analysis experience; familiarity with alternative investment structures is a plus.
• - Ability to analyze complex issues and make sound decisions.
• - Effective collaboration and influencing skills.
• - Demonstrated ability to work in a team environment with a commitment to success.
• - Strong integrity and character; proficiency with Microsoft Excel.

Responsibilities

• Serve as a primary liaison between front office relationship management and accounting, risk, compliance, and operations supporting BBH’s private funds.
• Coordinate client onboarding processes: review questionnaires, compile data, oversee capital calls, log and report investor activity to the fund administrator.
• Draft and coordinate processing of assignments; support secondary sales and investor updates with the fund administrator.
• Respond to internal reporting, analytical and documentation requests; assist with fund regulatory filings.
• Identify gaps in onboarding/maintenance processes and propose improvements; help maintain team procedures.

Skills

Quantitative analysis

Written communication

Analytical decision-making

Collaboration & influence

Team orientation

Integrity & character

Education

Bachelor’s degree & 2+ years

Tools

Microsoft Excel

Job description

At BBH, Partnership is more than a form of ownership—it’s our approach to business and relationships. We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility seriously. With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career.

Location: Kraków

Hybrid model 3 days per week in the office /2 days for a parent of a child up to 4 years old

Brown Brothers Harriman is currently recruiting a Private Funds Specialist to join our Investment Product Management team. The Private Funds Specialist is a liaison between the front office relationship management staff and the accounting, compliance and operational departments supporting BBH’s private funds business. The Private Funds Specialist manages the onboarding of new investors for BBH’s proprietary private funds, responds to internal reporting, analytical and documentation requests and is responsible for the communication of investor contact information to the fund administrator. This position also drives process enhancements within the Investment Product Group related to client onboarding and internal reporting.

Some of your key responsibilities include:

Relationship Management Liaison

• Serve as a primary contact for the relationship management staff on private fund operational matters
• Serve as a liaison among relationship management teams, accounting, risk, compliance, and operational departments supporting BBH’s private funds business
• Coordinate the client on-boarding process for BBH private funds: review client questionnaires; compile client data from various sources; oversee subscription/capital call funding process; log and communicate investor redemption requests; provide reports to various internal constituencies
• Handle logistics of new client portal access with administrator
• Research and elevate reporting issues
• Research and approve account closing approvals

Fund Administration and Support

• Draft assignment agreements and coordinate processing of assignments with fund administrator
• Coordinate activities associated with secondary sales of private funds
• Communicate investor contact updates to fund administrator

Reporting

• Respond to internal reporting, analytical and documentation requests
• Coordinate data gathering for fund regulatory filings
• Work with fund administrator to develop new reporting as needed

Process Enhancements

• Identify processing gaps related to the onboarding and maintenance of client subscriptions in private funds, present solutions to management and work to implement solutions
• Create and maintain team procedures as needed

Qualifications:

• Bachelor’s degree and 2+ years of relevant work experience
• Relevant investment or investment analysis experience; familiarity with alternative investment structures is a plus
• Ability to analyze complex issues and make sound decisions
• Effective collaboration and influencing skills
• Knowledge of BBH products, practices, and investment philosophy a plus
• Demonstrated ability to work in a team environment with a commitment to success
• Strong quantitative and qualitative analysis skills
• Strong conceptual and critical thinking skills
• Excellent written communication skills
• Ability to work independently
• Experience with Microsoft Excel required
• Unquestionable integrity and character

Working hours: between 9:00 and 17:30 (including lunch break)

What we offer:

• To encourage cultural awareness and philanthropy, BBHers have 1 Culture Celebration Day and 1 Community Service Day in addition to their paid standard vacation allowance.
• Private medical care.
• Life Insurance.
• Employee Assistance Program - offering independent and confidential counselling services for you and your family. You can get support for topics including family, marriage and relationships, finances, and legal issues.
• Professional trainings and qualification support.
• Wellbeing Program.

We value diverse experiences. We value diverse experiences and transferrable skillsets. If your career hasn’t followed a traditional path, includes alternative experiences, or doesn’t meet every qualification or skill listed in the job description, please do go ahead and apply.

About BBH:

Brown Brothers Harriman (BBH) is a premier global financial services firm, known for premium service, specialist expertise, technology solutions and partnership approach to client management. Across Investor Services and Capital Partners, we work with an enviable roster of sophisticated clients who make BBH their first call when they are tackling their hardest challenges. Delivering for our clients and each other energizes us.

We believe that how we do our work is just as important as what we do. We are relentless problem solvers who know our best ideas come from collective debate and development—so we are never possessive about our ideas. Every day we come together as a diverse community of smart and caring people to deliver exceptional service and expert advice—creating success that lasts. No matter where you sit in the organization, everyone is empowered to contribute their ideas. BBHers can pick up the phone and call any colleague, and they are happy to help. Expanding your impact beyond your daily role is part of how we operate as trusted partners to one another.

We believe stability is a competitive advantage, but being stable means having the knowledge, skill, and discipline to evolve, often—pushing the boundaries of innovation. As a private partnership, every investment we make is in the relationships, technologies, products and development we believe are in the long-term interests of our clients and our people. Our long-tenured leaders are experts in their areas and are actively involved in the day to day business, taking the time to provide guidance and mentoring to build the next generation of BBHers. Because we know, our success begins with yours.

Go to BBH.com to learn more about our rewards and benefits, philanthropy, approach to sustainability or how we support you to thrive personally, physically and financially.

For further information, and to apply, please visit our website via the “Apply” button below.