Billing & Invoicing Specialist

Magnit Global; Poland; On-site; PLN 36,000 - 60,000; Full time

Job summary

Magnit Global is seeking a Billing Associate (Financial Operations Associate) to support our client invoicing lifecycle. You will prepare invoices, resolve billing queries, and work with the VMS system to ensure accurate financial operations.

The role involves collaboration with Client Services across multiple time zones and requires a detail-oriented, analytical thinker. The ideal candidate has 2 years in accounting/financial services, a relevant bachelor’s degree, and fluent English.

Qualifications

• 2 years of work experience in an accounting/financial services role
• Bachelor’s Degree in Commerce/ Business Management/ Business Administration Finance or Commerce preferred
• Fluent written and spoken English
• Analytical mindset to generate logical conclusions
• Able to resolve customer complaints using predefined and creative solutions
• Able to interpret a variety of instructions provided in written, oral, and diagram or schedule form
• Able to work independently and collaborate in a multi-time zone team
• Strong organizational skills to meet multiple deadlines
• Excellent attention to detail
• Strong MS Office Suite usage (Excel, Outlook, Word, PowerPoint)

Responsibilities

• Own accountability for timely and accurate client and supplier invoices
• Follow up and resolve unpaid/open items with weekly communications to the team
• Reconcile financial data and prepare financial reports
• Maintain and update operating manuals and checklists for billing functions
• Identify concerns and propose solutions to mitigate risk and errors
• Track and report KPIs such as invoice accuracy and turnaround time
• Ensure data is organized and audit-ready
• Prioritize workload to meet deliverables and maintain quality
• Build and maintain relationships with key contacts and provide high-level customer service
• Develop and present training and informational materials to internal and external audiences
• Perform other responsibilities as assigned by the Supervisor/Manager of Financial Operations

Skills

English fluency

Accounting experience

Analytical mindset

Education

Bachelor’s Degree in Commerce/ Business Management/ Business Administration Finance or Commerce

Tools

MS Excel

Outlook

Word

PowerPoint

Job description

Magnit Global is seeking a Billing Associate (Financial Operations Associate) to support our client invoicing lifecycle. You will prepare invoices, resolve billing queries, and work with the VMS system to ensure accurate financial operations.

The role involves collaboration with Client Services across multiple time zones and requires a detail-oriented, analytical thinker. The ideal candidate has 2 years in accounting/financial services, a relevant bachelor’s degree, and fluent English.