Administrative Specialist (M/F/D)

DSV Road GmbH; Duchnice; On-site; PLN 47,000 - 76,000; Full time

Benefits offered by this job

Employment contract

Internal training catalogue

Possibility to implement new ideas

Sports card

Private medical care

Group insurance

Sharing the costs of English course

Employee referral program

Job summary

DSV Road GmbH in Poland is seeking an experienced office administrator to support daily operations at the Duchnice site. You will handle the reception, coordinate with suppliers and customers, manage documents, ordering, and archiving, and assist with meeting logistics and catering.

The role requires accuracy, strong organisational skills, and proficiency with the Office suite. You will liaise with the property manager and cleaning services to maintain a tidy, efficient office environment and

Qualifications

• Experience in a similar role and liaising with suppliers and clients.
• Accuracy, conscientiousness and a systematic approach to work.
• Excellent ability to organise own work.
• Computer proficiency, including the Office suite.
• Good communication skills and the ability to build relationships effectively.
• Assertiveness and the ability to set clear expectations.

Responsibilities

• Operating the call centre.
• Overseeing outgoing and incoming correspondence, liaising with Poczta Polska and courier companies.
• Organising the proper flow of documents, including sorting and distributing them to the correct recipients.
• Maintaining records of correspondence, stamps and car park passes.
• Supporting Company employees in organising internal meetings at DSV’s headquarters.
• Meeting support: arranging catering.
• Liaising with suppliers of administrative products and services; ordering stamps, business cards, stationery and office equipment, etc.
• Ensuring that office spaces, the kitchen and general-purpose areas are maintained to the required standard.
• Liaising with the property manager regarding the commissioning of routine repairs and other maintenance work relating to the office and car park.
• Liaising with suppliers of administrative and food products and services for the office.
• Ordering food items such as milk, tea, sugar, etc.
• Branch attendance register
• Ordering envelopes and other items for postal/courier dispatch
• Cleaning coffee machines
• Reporting faults – office equipment – furniture, coffee machines, water filters, office area of the building
• Liaising with the cleaning company
• Ordering cleaning supplies, toilet paper and paper towels for the branch
• Managing the disposal of documents
• Managing the disposal of printer toner cartridges
• Managing the archiving of documents – Branch

Skills

Experience in a similar role

Accuracy

Organising own work

Office suite

Communication skills

Assertiveness

Tools

Office suite

Job description

If you are a current DSV employee and interested in a position in another country, please contact your Human Resource representative to discuss the process and requirements of applying.

YOURTASKS

• Operating the call centre.
• Overseeing outgoing and incoming correspondence, liaising with Poczta Polska and courier companies.
• Organising the proper flow of documents, including sorting and distributing them to the correct recipients.
• Maintaining records of correspondence, stamps and car park passes.
• Supporting Company employees in organising internal meetings at DSV’s headquarters.
• Meeting support: arranging catering.
• Liaising with suppliers of administrative products and services; ordering stamps, business cards, stationery and office equipment, etc.
• Ensuring that office spaces, the kitchen and general-purpose areas are maintained to the required standard.
• Liaising with the property manager regarding the commissioning of routine repairs and other maintenance work
  relating to the office and car park.
• Liaising with suppliers of administrative and food products and services for the office.
• Ordering food items such as milk, tea, sugar, etc.
• Branch attendance register
• Ordering envelopes and other items for postal/courier dispatch
• Cleaning coffee machines
• Reporting faults – office equipment – furniture, coffee machines, water filters, office area of the building
• Liaising with the cleaning company
• Ordering cleaning supplies, toilet paper and paper towels for the branch
• Managing the disposal of documents
• Managing the disposal of printer toner cartridges
• Managing the archiving of documents – Branch

OUR EXPECTATIONS

• Experience in a similar role, including reception duties and liaising with suppliers and internal and external clients.
• Accuracy, conscientiousness and a systematic approach to work
• Excellent ability to organise own work
• Computer proficiency, including the Office suite
• Good communication skills and the ability to build relationships effectively
• Assertiveness and the ability to set clear expectations

OUR OFFER

• Employment contract
• Internal training catalogue
• Possibility to implement new ideas
• Sports card
• Private medical care
• Group insurance
• Sharing the costs of English course
• Employee referral program

DSV - Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let’s grow together as we continue to innovate, digitalise and build on our achievements.

With close to 150,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers’ needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.

At DSV, performance is in our DNA. We don’t just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.