Administrative Manager - Poland

Personio; Wrocław; On-site; PLN 70,000 - 110,000; Full time

Job summary

Personio is launching a new factory near Wrocław, Poland, in Kobierzyce-Magnice, and seeks a proactive administrator to help establish and operate the site. You will connect production needs with office processes, manage daily tasks, and support travel, reservations, and supplier interactions.

Fluency in Polish, English, and Chinese, strong organizational skills, and the ability to work independently in a dynamic environment are essential as we build administrative processes for a ground-up

Responsibilities

• Assist with connecting with local resources such as housing, drivers, and vehicles.
• Handling daily administrative tasks and providing operational support to factory teams.
• Coordinating business travel, reservations, and supplier interactions.
• Assist with basic office administrative work. Managing document flow, preparing basic reports, and supporting office processes.
• Assisting in creating and implementing administrative procedures for a newly established facility
• Ensuring the smooth functioning of the office and shared spaces.

Job description

Your mission

Hey! We’re excited that you’re considering joining our team at our newly opened factory in Poland (Kobierzyce - Magnice). This is a unique moment - we’re building a place that’s just coming to life, and your role will have a real impact on how it operates. If you enjoy taking action, finding solutions, and being someone others can rely on, you’ll feel right at home here. You know how to connect our technologies with the needs of production, which is why your key responsibilities will include:

• Assist with connecting with local resources such as housing, drivers, and vehicles.
• Handling daily administrative tasks and providing operational support to factory teams.
• Coordinating business travel, reservations, and supplier interactions.
• Assist with basic office administrative work. Managing document flow, preparing basic reports, and supporting office processes.
• Assisting in creating and implementing administrative procedures for a newly established facility
• Ensuring the smooth functioning of the office and shared spaces.

Your profile

All right, all right, so I hope you are now aware of what is up for you, what background should you have in order to feel comfortable with this role? Keep in mind it`s all about electrical equipment, that`s why it is essential for you to have:

• Fluency in Chinese, Polish, and English (C1 level)
• Strong organizational skills, ability to prioritize, and independence in daily tasks.
• Good knowledge of local resources, networks, and service providers in the Wrocław / Magnice / Wałbrzych area.
• Experience in administrative or office work (experience in a production or international environment is a plus).
• Ability to work with documents, reports, and standard office tools (e.g., MS Office).
• Strong communication skills, reliability, and a responsible approach to work.
• Readiness to work in a dynamic environment and support processes being built from the ground up in a new factory.

Why us?

This decade might be overlooked by Covid19, but sooner or later we will beat and overcome that son of a germ, am I right? But the true topic for this decade lies in energy！ We are more than happy to state that not only We are leading this discourse, we also offer the fitting solutions for it. We have the strongest PV-Inverter R&D there is and became the world`s biggest Inverter Manufacturer, which we are extremely proud of!And now, for this decade, we are increasing our game, and You, You might become part of it! Besides that, many things await You:

• Opportunities for Career advancement
• A multinational team awaits You with lots of European and Transeuropean exchange!
• Possibility for technical and commercial knowledge increasement in regard to string inverters, central inverters, inverter stations including transformer and switch gear and storage solutions
• Technical and commercial training in our headquarter in Germany and even visits to the big R&D facility in China!