Accounts Receivable Specialist

OEC; Kraków; On-site; PLN 60,000 - 85,000; Full time

Job summary

OEC in Kraków is seeking an experienced Accounting Clerk to perform general accounting, bookkeeping and AR tasks to support monthly, quarterly and annual reporting deadlines. You will handle invoices, deposits, and debt collection activities, maintain client accounts, prepare statements, and assist with credit control and reporting; English and Polish are essential.

You will contribute to the accuracy of financial data and help streamline processes in a fast-paced environment.

Qualifications

• At least 2 years of experience in an administrative/accounting support capacity.
• English and Polish language proficiency.
• Proficient Excel user with strong numeric and data-entry skills.

Responsibilities

• Performs general accounts receivable functions to include preparing and submitting customer invoices, coding and posting payments, preparing and coordinating deposit activities, reconciling related bank and other accounts.
• Performs day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts receivable data.
• Generates invoices and account statements.
• Gathers and organizes billing templates, quotations, Statements of Work (SOWs) and Purchase Orders (POs).
• Verifies discrepancies and resolves client billing issues.
• Works with the collections department to review accounts, client payments, credit history, and develops new or better repayment terms.
• Updates client accounts, maintaining other accounts receivable files and records.
• Generates financial statements and reports detailing accounts receivable status.
• Prepares analytical and ratio analyses relevant to A/R for management insight.
• Performs credit control activities including assessing creditworthiness, credit limits, payment terms, and aging reports.

Skills

General accounting

English & Polish

Advanced Excel

Tools

Excel

Job description

Since the year 2000, OEC has grown globally to more than 1,000 employees with a double-digit revenue increase nearly every year. We provide a lively culture, employee rewards and recognition, and the opportunity to develop and implement innovative technology solutions.

Job Summary/Objective

Performs a wide range of general accounting, bookkeeping, and clerical duties to support senior staff and management in reaching monthly, quarterly, and annual reporting deadlines. Administers finance-related programs on a daily basis including, but not limited, to accounts payable and expense reports.

Key Responsibilities & Duties (essential To The Job)

• Performs general accounts receivable functions to include preparing and submitting customer invoices, coding and posting payments, preparing and coordinating deposit activities, reconciling related bank and other accounts.
• Performs day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables' data.
• Generates invoices and account statements.
• Gathers and organizes billing templates, quotations, Statements of Work (SOWs) and Purchase Orders (POs).
• Verifies discrepancies by and resolve clients’ billing issues.
• Works with the collections department to review accounts, client payments, credit history, and develops new or better repayment terms.
• Updates client accounts, maintaining other accounts receivable files and records.
• Generates financial statements and reports detailing accounts receivable status.
• Prepares analytical and ratio analyses relevant to A/R so management can gain a better understanding of how collection efforts are progressing.
• Performs credit control activities to include assessing customer creditworthiness, recommending credit limits and payment terms, applying and releasing credit holds, managing the aged debtor ledger and dunning cycle, negotiating repayment plans, escalating overdue accounts, reporting credit KPIs such as DSO and ageing, and recommending bad debt provisions and write-offs.
• Strengthens and grows relationships with clients.
• Assists in streamlining the accounts receivable process by identifying areas for performance improvement.
• Develops and maintains working knowledge of all procedures, policies and standard operating procedures.
• Provides clerical support to the department and assists with special projects and tasks as requested.
• Acts as back-up for other department team members during vacations and other absences.

Experience, Skills And Key Competencies

• At least 2 years of experience in an administrative/accounting support capacity, including prior exposure to a wide range of general accounting, bookkeeping, and clerical duties to support senior staff and management in reaching monthly, quarterly, and annual reporting deadlines.
• English and Polisg language speaker
• Proficient Excel user

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