Accountant & Office Manager

TechMagic; Kraków; On-site; PLN 50,000 - 70,000; Full time

Job summary

TechMagic is seeking a proactive and detail-oriented Accountant & Office Manager to join our team in Krakow. This role ensures smooth daily office operations while providing comprehensive accounting and compliance support for contractors under Polish legislation.

The ideal candidate has at least 1 year of experience in accounting or administrative roles, English proficiency, and strong organizational skills. This position offers stable employment based on an umowa o pracę (Employment Contract).

Qualifications

• 1+ year of experience in accounting, finance, or administrative roles.
• English proficiency at B1 level or higher.
• Basic understanding of accounting principles.

Responsibilities

• Provide end-to-end accounting services for individual contractors.
• Manage daily office operations and administration.
• Coordinate internal communication and monitor execution of policies.
• Assist HR with onboarding and relocation support.
• Maintain financial reporting and assist with budgeting.

Skills

Strong organizational skills

Attention to detail

Proactive problem-solving

Education

Relevant professional education or completed courses in accounting/finance

Job description

TechMagic is a Ukrainian IT company founded in 2014. We focus on building long‑term relationships with clients, creating software solutions while staying true to our core values of collaboration, innovation, and continuous growth. We take pride in our company culture, which is built on collaboration, openness, and support.

We are seeking a proactive and detail‑oriented Accountant & Office Manager to join our team. This dual‑role position is essential for ensuring smooth daily office operations in Krakow and providing comprehensive accounting and compliance support for our contractors operating under Polish legislation.

Key Responsibilities:

1. Accounting and Compliance Support (Focus on Polish Contractors)

• Provide end‑to‑end accounting services for individual contractors (B2B) registered in Poland (up to 30 people).
• Responsibilities include B2B registration processes, income tracking and accounting, preparing and filing tax reports, calculating tax liabilities, and monitoring tax payments.
• Offer expert consultation on Polish tax and compliance matters for contractors.

2. Office Management and Administration

• Manage the daily operations and administration of the office, including organizing employee office visits and access.
• Oversee all general office functions: document management (flow), necessary procurement (supplies, equipment, services), and managing communication with landlords, vendors, and service companies.
• Ensure the office is fully equipped and supplied with necessary stationery, hardware, and services for seamless operation.

3. Organizational Support and Internal Coordination

• Coordinate internal communication and interaction between various company teams.
• Monitor and control the execution of internal policies and operational procedures.
• Plan and organize internal meetings, corporate events, and visits from partners or clients.

4. HR and Relocation Support

• Assist HR and Management with the adaptation/onboarding of new employees and internal communication initiatives.
• Provide crucial organizational support during the relocation of employees from Ukraine to Poland, including assistance with obtaining necessary documents, searching for accommodation, distributing corporate merchandise, and managing other organizational matters.
• Monitor and ensure adherence to internal company rules, policies, and procedures.

5. Financial Reporting and Budgeting

• Maintain basic financial and administrative reporting, including tracking office‑related invoices and expenses.
• Assist with the office budget planning and tracking.

Required Qualifications:

• Experience: 1+ year of experience in accounting, finance, or administrative roles.
• Education: Relevant professional education or completed courses in accounting/finance.
• Language: English proficiency at B1 level or higher (Intermediate+).
• Skills: Strong organizational skills, attention to detail, and a proactive approach to problem‑solving.
• Knowledge: Basic understanding of accounting principles; willingness to quickly master Polish tax and FOP regulations.

This position offers stable employment based on a umowa o pracę (Employment Contract).

Stages:

• Call with Recruiter (up to 30 min)
• Interview with the Finance Director and Recruiter (up to 1 hour)
• Interview with Co‑founder (up to 1 hour)