Virtual Assistant to the CEO-JD

Winnors Remote Staff; Lahore; On-site; PKR 30,000 - 60,000; Full time

Job summary

Ein dynamisches Unternehmen sucht einen proaktiven Virtual Assistant, um den CEO direkt zu unterstützen. In dieser spannenden Rolle sind Sie verantwortlich für die Verwaltung von Kalendern, die Unterstützung bei Projekten und die Koordination von Rekrutierungsprozessen. Sie arbeiten in einem schnelllebigen Umfeld, in dem Ihre Fähigkeiten zur Problemlösung und Kommunikation entscheidend sind. Werden Sie Teil eines wachsenden Teams, das Wert auf Zusammenarbeit und Erfolg legt. Genießen Sie tägliche Verpflegung und die Möglichkeit, in einer unterstützenden Atmosphäre zu arbeiten.

Benefits

Wettbewerbsfähiges Gehalt

Tägliche Verpflegung (Mittagessen, Obst, Tee, Kaffee)

Dynamisches Arbeitsumfeld

Teil eines wachsenden Teams

Qualifications

• Mindestens 3 Jahre Erfahrung mit internationalen Kunden.
• Erfahrung in der Nutzung von CRM-Tools und Projektmanagement-Software.

Responsibilities

• Verwalten Sie den Kalender und die E-Mails des CEO.
• Koordinieren Sie den Rekrutierungsprozess von der Stellenausschreibung bis zur Einstellung.

Skills

Kommunikationsfähigkeiten

Proaktive Problemlösung

CRM Nutzung (HubSpot, Salesforce)

Projektmanagement Software (ClickUp, Notion)

Kalender- und Aufgabenmanagement

Tools

HubSpot

Salesforce

Pipedrive

ClickUp

Notion

Asana

Trello

Google Workspace

Slack

Zoom

Job description

About Us

At Winnors Remote Staff, we work with global clients and run a dynamic, fast-growing operation. We’re looking for a confident and proactive Virtual Assistant to directly support our CEO, someone who doesn’t wait for instructions, understands how to get things done, and thrives in a solutions-driven environment.

Key Responsibilities

Executive & Project Support

• Manage the CEO’s calendar, emails, and day-to-day priorities.
• Assist with various projects – from research to follow-ups and execution.
• Maintain and update CRM systems (e.g., HubSpot, Pipedrive).
• Conduct deep-dive research on topics, problems, or opportunities and present clear, actionable insights.
• Anticipate challenges, provide status updates, and troubleshoot issues proactively.
  
  

Recruitment & Team Support

• Identify staffing needs across departments in collaboration with department leads.
• Draft, review, and refine job descriptions. Coordinate the recruitment process end-to-end (posting jobs, shortlisting, scheduling, follow-ups).
• Support hiring managers in decision-making with candidate insights and feedback.
• Help onboard new team members and ensure smooth integration into the team.
• Understand team dynamics and assist in keeping people aligned, productive, and focused.
  
  

Cross-Team Communication & Problem Solving

• Liaise with managers to understand their pain points and operational hurdles.
• Independently research and propose solutions – from tools to workflows.
• Follow up to ensure tasks are completed and goals are being met.
• Serve as the CEO’s eyes and ears within the organisation, ensuring alignment and accountability.
  
  

Qualifications

• Minimum 3 years of experience working with international clients
• Strong communication skills – written, verbal, and interpersonal.
• Proven ability to be proactive, confident, and resourceful with a "figure-it-out" mindset.
• Experience in using CRM tools like HubSpot, Salesforce, or Pipedrive.
• Familiar with project management software such as ClickUp, Notion, Asana, or Trello.
• Skilled in calendar, email, and task management tools like Google Workspace, Slack, and Zoom.
• Experience with recruitment platforms (LinkedIn Recruiter, Indeed, etc.) and end-to-end hiring processes.
• Highly organised and able to manage multiple tasks and deadlines effectively.
• Understands team structures and dynamics – capable of getting results without formal authority.
• Prior experience supporting a CEO, founder, or senior executive is a plus.
  
  

What We Offer

• Competitive salary and benefits package.
• Opportunity to work in a fast-paced and dynamic environment.
• Be part of a growing and successful team.
• Daily provision of lunch, fruits, tea, and coffee onsite.