Secretary (Contractual)

SSGC LPG Limited; Karachi Division; On-site; PKR 360,000 - 480,000; Full time

Job summary

Sui Southern Gas Company Limited is seeking a Secretary with at least 4 years of relevant experience to support executive administration and office operations.

The role involves managing calls, visitors, correspondence, records, and travel arrangements while ensuring confidentiality and efficiency in daily tasks.

Qualifications

• Graduate with at least 4 years of relevant experience as secretary.

Responsibilities

• Answer, screen, and direct incoming calls professionally.
• Receive visitors and relay messages to the right staff.
• Prepare, draft, and format correspondence and reports.
• Maintain confidential office records and databases.
• Schedule meetings and travel arrangements for management.
• Assist with basic bookkeeping tasks and expense documentation.
• Coordinate communications and ensure compliance with procedures.

Skills

Secretarial skills

Communication

Scheduling

Bookkeeping basics

Education

Graduate degree

Job description

Graduate with at least 4 years of relevant experience as secretary.

Responsibilities:

• Answer, screen, and direct incoming telephone calls in a professional manner and provide accurate information when required.
• Receive visitors, handle inquiries, and ensure messages are promptly and accurately delivered to the appropriate personnel.
• Prepare, draft, and format correspondence, reports, memos, invoices, and other office documents.
• Receive and manage incoming communications on behalf of management, review content, determine priority, and distribute or summarize information as necessary.
• Maintain and organize office records, files, and databases, ensuring accuracy and confidentiality.
• Schedule and coordinate meetings, appointments, and travel arrangements for management and staff.
• Order and maintain office supplies, liaise with vendors, and ensure smooth office operations.
• Assist with basic bookkeeping tasks, including record-keeping, invoice tracking, and expense documentation.
• Communicate management instructions, directives, and assignments to relevant staff and follow up when required.
• Ensure compliance with office procedures and support overall administrative efficiency.

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