Project Coordinator – ICT & Data Center

FORTEK Pvt. Ltd.; Islamabad; On-site; PKR 900,000 - 1,500,000; Full time

Benefits offered by this job

Competitive salary based on experience

Annual performance-based increments & bonuses

Medical facility

Paid annual, casual & sick leaves

Gratuity and EOBI benefits

Collaborative, learning-driven work 환경

Job summary

A leading technology services provider is looking for a Project Coordinator to ensure structured execution of Data Center and ICT infrastructure projects across Pakistan. This role requires 5-7 years of relevant experience in ICT or Data Center projects and familiarity with ERP systems. Key responsibilities include coordinating between site engineers, maintaining documentation, and updating project statuses in ERP. The position offers a competitive salary and a collaborative working environment.

Qualifications

• 5–7 years relevant experience in ICT / Data Center / EPC projects.
• Strong exposure in vendor-side / system integrator environment preferred.
• PMP (in progress preferred) and ITIL Foundation (advantageous).

Responsibilities

• Coordinate execution activities between site engineers and planning team.
• Maintain structured document registers and version control.
• Update project tasks and milestones in ERP daily.
• Follow up on dependencies affecting critical path activities and ensure timely resolution.
• Support mobilization planning by ensuring required manpower, tools, and documentation are available on site.
• Maintain structured document registers including BOQs, drawings, approvals, RFIs, and contractual correspondence.
• Update project tasks, milestones, and status in ERP (Odoo) daily and consolidate weekly DPRs.
• Ensure timesheet entries align with project activities for cost tracking accuracy.
• Coordinate vendor discussions and ensure documentation aligns with contracts.
• Maintain risk registers and track issue resolution timelines.

Skills

Structured communication skills

Multi-project handling ability

ERP familiarity (Odoo preferred)

Education

BS Engineering (Electrical / Telecom / IT / Civil) OR BS Project Management

Primavera P6 or MS Project

PMP (in progress preferred)

ITIL Foundation (advantageous)

Tools

Primavera P6

MS Project

Job description

The Project Coordinator plays a pivotal role in ensuring structured execution of Data Center and ICT infrastructure projects across Pakistan. The role bridges planning, site execution, procurement, and management reporting to ensure projects are delivered within scope, time, and budget.

This position operates within a system integrator environment, supporting multi-vendor enterprise infrastructure deployments including Active Networks, Servers & Storage, HVAC Systems, Structured Cabling, Power & ELV systems.

Job Location

Head Office (Islamabad) with frequent/occasional travel to project sites across Pakistan.

The candidate must be willing to travel frequently to project sites across Pakistan as per business requirements.

Position Structure

Department: Technical & Projects / DCF

Line Manager: Bakhat Jamal

Stream: Data Center Projects

Job Requirements

Qualifications

• BS Engineering (Electrical / Telecom / IT / Civil) OR BS Project Management

Certifications (Preferred)

• Primavera P6 or MS Project
• PMP (in progress preferred)
• ITIL Foundation (advantageous)

Other Key Skills

ERP familiarity (Odoo preferred)

Multi-project handling ability

Structured communication skills

Job Experience Required: 5–7 years relevant experience in ICT / Data Center / EPC projects

Strong exposure in vendor-side / system integrator environment preferred

At Fortek, we believe in empowering our people. We offer:

• Competitive salary based on experience and qualifications
• Annual performance-based increments & bonuses
• Medical facility
• Paid annual, casual & sick leaves
• Gratuity and EOBI benefits
• Collaborative, learning-driven work environment, and much more

Let’s build the future together! ⚡

Duties & Responsibilities

1. Project Execution Coordination & Follow-Up

• Coordinate execution activities between site engineers, planning team, procurement, and subcontractors to ensure smooth workflow alignment.
• Monitor milestone-based progress against approved baseline schedule and escape deviations proactively.
• Track material delivery status and confirm readiness before technical deployments commence.
• Follow up on pending dependencies affecting critical path activities and ensure timely resolution.
• Support mobilization planning by ensuring required manpower, tools, and documentation are available on site.

2. Project Documentation & Control

• Maintain structured document registers including BOQs, drawings, approvals, RFIs, and contractual correspondence.
• Ensure version control of drawings and technical submissions to prevent execution errors.
• Track change orders and ensure approval documentation is properly logged in ERP.
• Maintain compliance documentation for audits and internal governance reviews.
• Archive project communication logs and maintain traceable documentation records.

3. ERP & Reporting Compliance (Odoo)

• Update project tasks, milestones, and status in ERP on a daily basis.
• Consolidate site DPRs into standardized weekly reports.
• Ensure timesheet entries align with project activities for cost tracking accuracy.
• Validate milestone achievements before financial billing triggers.
• Support dashboard data accuracy for management reporting.
• Coordinate technical discussions between vendors and internal execution teams.
• Track material shortages or quality concerns and elevate appropriately.
• Assist in resolving site-level coordination conflicts.
• Ensure vendor documentation aligns with contractual requirements.
• Maintain risk register updates and log emerging execution risks.
• Track issue resolution timelines and elevate overdue items.
• Assist planning team in identifying schedule-impacting risks.
• Support implementation of mitigation measures.
• Maintain structured issue closure documentation.

6. Quality & Compliance Support

• Ensure project activities follow approved method statements.
• Verify checklist compliance before milestone closures.
• Assist in snag list tracking and closure documentation.
• Support site audits and compliance verification processes.

Reporting Responsibilities (Daily, Weekly & Monthly)

Daily Reporting

• Follow up on execution progress updates from site teams and validate task completion percentages.
• Update ERP tasks and milestone trackers to reflect real-time project status.
• Coordinate with procurement for pending material deliveries affecting schedule.
• Escalate blockers impacting critical path activities to Assistant Manager.

Weekly Reporting

• Consolidate weekly progress reports (WPR) for management review.
• Review schedule variance with Planning Engineer and identify deviations.
• Update risk and issue register with new entries and status changes.
• Participate in coordination meetings and document MOM with action items.
• Validate vendor compliance with execution timelines.

Monthly Reporting

• Support milestone validation before invoicing.
• Assist in portfolio dashboard consolidation for senior management.
• Review project documentation completeness for audit readiness.
• Analyze recurring coordination issues and recommend process improvements.