Project Coordination Intern: Data, Vendors & Bid Support

Oxiliry; Hyderabad City Taluka; On-site; PKR 223,000 - 357,000; Full time

Job summary

Oxiliry is seeking a detail-oriented Project Coordinator Intern to support the operations and project coordination team in Hyderabad. You will assist with data entry, vendor research, database management, bid documentation, and general project administration, gaining hands-on experience across procurement, pricing, and vendor management.

The internship offers exposure to project coordination, tender processes, and CRM/ERP systems such as Zoho, with mentorship from the operations team and clear

Qualifications

• Currently enrolled in or recently graduated from a relevant program such as Business Administration, Operations, Supply Chain, Project Management, or a related field.
• Basic to intermediate proficiency in Google Sheets and Microsoft Excel.
• Familiarity with Zoho or similar CRM/ERP systems is a plus.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Comfortable communicating with vendors and external contacts by phone and email.
• Good written and verbal communication skills.
• Willingness to learn and take initiative.
• Ability to manage multiple tasks and meet deadlines.
• Ability to work effectively both independently and as part of a team.

Responsibilities

• Assist in updating internal databases with product types and project requirements.
• Support project coordinators and estimators by organizing project and product information.
• Enter and maintain vendor details, pricing, quotes, and notes for future bid reference.
• Assist in maintaining and updating the bidding and pricing database.
• Help ensure project and bid information is accurate, complete, and organized.
• Research and identify potential vendors for installation, manufacturing, and specialty trades.
• Assist in sourcing electricians, masons, installers, manufacturers, and other specialty-trade vendors.
• Contact vendors by phone and email, under guidance, to verify pricing, capabilities, equipment, availability, and service areas.
• Assist in collecting vendor quotes and required information.
• Update and maintain vendor information in the Google Sheets database.
• Help organize vendor records for future project and bidding requirements.
• Assist with cleaning and organizing vendor and project records.
• Update vendor contact information, classifications, shipping addresses, pricing, and other relevant details.
• Assist with data cleanup in Zoho and other internal systems.
• Identify outdated or incomplete records and assist in obtaining updated information.
• Help track past-due delivery dates and outstanding purchase orders.
• Assist the operations team with reviewing and closing open purchase orders.
• Maintain organized records of projects, vendors, quotes, and related documentation.
• Assist with tracking multiple projects and administrative tasks.
• Follow up with vendors and internal team members regarding outstanding information.
• Support the Operations Manager and project team with day-to-day coordination and administrative activities.
• Perform additional tasks and responsibilities as assigned.

Skills

Project Coordination

Data Entry & Management

Google Sheets

Excel

Documentation

Organization & Time Management

Communication

Attention to Detail

Follow-Up

Willingness to Learn

Education

Relevant program (Business Administration / Operations / Supply Chain / Project Management)

Tools

Zoho

Google Sheets

Microsoft Excel

Job description

Oxiliry is seeking a detail-oriented Project Coordinator Intern to support the operations and project coordination team in Hyderabad. You will assist with data entry, vendor research, database management, bid documentation, and general project administration, gaining hands-on experience across procurement, pricing, and vendor management.

The internship offers exposure to project coordination, tender processes, and CRM/ERP systems such as Zoho, with mentorship from the operations team and clear