Project Associate – Program Implementation Team

Act International; Islamabad; On-site; PKR 446,400 - 781,200; Full time

Job summary

ACT International in Islamabad is seeking a Project Associate to support the Program Implementation Team with coordination, compliance, and administrative duties. You will help ensure smooth communication between head office, field teams, and support departments and assist in timely implementation and reporting of project activities.

Key responsibilities include organizing meetings, maintaining documentation, preparing agendas and minutes, managing compliance checklists, and tracking reporting

Qualifications

• Bachelor’s degree in relevant field (Business, Social Sciences, Development, etc.)
• 2 years experience in project coordination or program support
• Strong skills in MS Office (Excel, Word, PowerPoint)
• Good communication and documentation skills

Responsibilities

• Coordinate with project teams and departments for smooth implementation.
• Organize meetings, workshops, and field visits.
• Prepare agendas, minutes, and follow-up on action points.
• Maintain compliance checklists and follow up on missing documents.
• Ensure proper storage of reports, approvals, and correspondence.
• Maintain reporting schedules and follow-up for timely submissions.
• Assist in official correspondence and documentation.
• Maintain issue and risk logs for projects.
• Highlight delays, gaps, or operational challenges to management.
• Updated project trackers and compliance logs
• Timely meeting minutes and reports
• Follow-up records on actions and deadlines

Skills

MS Office

Communication

Documentation

Coordination

Education

Bachelor's degree

Job description

Project Associate – Program Implementation Team

• Provide coordination, compliance, and administrative support to the Program Implementation Team.
• Ensure smooth communication between head office, field teams, and support departments.
• Assist in timely implementation, documentation, and reporting of project activities.

Key Responsibilities

• Coordinate with project teams and departments for smooth implementation.
• Organize meetings, workshops, and field visits.
• Prepare agendas, minutes, and follow-up on action points.
• Maintain compliance checklists and follow up on missing documents.
• Ensure proper storage of reports, approvals, and correspondence.
• Maintain reporting schedules and follow-up for timely submissions.
• Assist in official correspondence and documentation.
• Maintain issue and risk logs for projects.
• Highlight delays, gaps, or operational challenges to management.
• Updated project trackers and compliance logs
• Timely meeting minutes and reports
• Follow-up records on actions and deadlines

Required Qualifications

• Bachelor’s degree in relevant field (Business, Social Sciences, Development, etc.)
• 2 years experience in project coordination or program support
• Strong skills in MS Office (Excel, Word, PowerPoint)
• Good communication and documentation skills

Key Skills

• Coordination & multitasking ability
• Compliance & documentation management
• Communication and reporting skills
• Teamwork and problem-solving
• Ability to meet deadlines

Note: Applications will be reviewed on a rolling basis. ACT International reserves the right to close the vacancy before the advertised closing date if a suitable candidate is identified. Interested applicants are therefore encouraged to apply as early as possible.