Program Officer

International Rescue Committee; Peshawar City Tehsil; On-site; PKR 893,000 - 1,562,000; Full time

Job summary

International Rescue Committee in Pakistan seeks a Program Reporting Officer to strengthen information flow across KP. You will coordinate inputs from field teams and compile comprehensive reports to support decision making and donor communications.

The role requires 3+ years in development or humanitarian programs, strong writing and data skills, and the ability to work with diverse communities. You will travel to field locations to collect data and help ensure high-quality reporting under

Qualifications

• Bachelor’s degree; Master’s preferred in social sciences, project or business management, development studies or a related field.
• At least 3 years of experience in development or humanitarian programs with reporting responsibilities.
• Experience with INGOs or UN agencies in Pakistan is preferred.

Responsibilities

• Develop program reports for KP, collecting inputs from project teams and field staff.
• Review program reports for accuracy, quality and completeness, and follow up on corrections.
• Forward reports on time to the country office, technical coordinators and project managers.
• Conduct field and outreach visits to collect program information for reporting.
• Identify and document best practices, success stories and case studies.
• Maintain updated program trackers, records and reporting calendars.
• Support the Program Coordinator with day-to-day reporting, including updates, briefs and presentations.
• Take minutes and notes of meetings, including PSMT meetings, and follow up on actions.
• Maintain organized records and files of provincial documents, agreements and correspondence.
• Schedule meetings and visits for the Program Coordinator and support their follow-up.
• Support the provincial MEAL team in data collection and monitoring reporting.
• Help share monitoring findings with project teams.

Skills

Report writing

Communication

Data collection

Field visits

Time management

Confidentiality

Independence

Stress management

Education

Bachelor’s degree; Master’s preferred

Tools

Microsoft Teams

Google Forms

Google Meet

MS Office (Excel, PowerPoint, Outlook)

Job description

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Key Responsibilities

A. Program Reporting:

• Develop program reports for KP, collecting inputs from project teams and field staff.
• Review program reports from projects for accuracy, quality and completeness, and follow up on corrections.
• Forward reports on time to the country office, technical coordinators and project managers.
• Conduct field and outreach visits to collect program information for reporting.
• Identify and document best practices, success stories and case studies.
• Maintain updated program trackers, records and reporting calendars.

B. Support to the Program Coordinator:

• Support the Program Coordinator with day-to-day reporting, including preparing updates, briefs and presentations.
• Take minutes and notes of meetings, including PSMT meetings, and follow up on action points.
• Manage internal communication between the Program Coordinator, provincial teams, department heads and the country office.
• Maintain organized records and files of provincial documents, agreements and correspondence.
• Schedule meetings and visits for the Program Coordinator and support their follow-up.

C. Support to the Provincial MEAL Team:

• Support the provincial MEAL team in data collection, including at field level.
• Take part in monitoring visits and help prepare monitoring reports.
• Help follow up on corrective actions and share monitoring findings with project teams.

Coordination: Provincial level: Finance, IT and HR department heads, PSMT members, project managers, technical managers and the provincial monitoring team. Country office: project team leads, technical coordinators, program officers and the Grants unit.

Position Reports to: Program Coordinator

Position directly supervises: none

Job Requirements

Education: Bachelor’s degree, Master’s preferred, in social sciences, project or business management, development studies or a related field

Work Experience: At least 3 years of experience in development or humanitarian programs, including program reporting and documentation. Experience with INGOs or UN agencies in Pakistan is preferred.

Skills and Proficiencies

• Strong report writing and documentation skills, including minutes and notes of meetings
• Good written and verbal communication skills
• Well versed in the use of IT platforms and tools such as Microsoft Teams, Google Forms and Google Meet, and proficient in MS Office, including Excel, PowerPoint and Outlook
• Ability to collect, organize and analyze program data and present it clearly
• Ability to conduct field visits and work with communities and partners with respect
• Demonstrated ability to manage competing priorities with initiative and sound problem solving
• Highly organized with strong attention to detail
• Performs effectively in fast-paced, dynamic environments
• Reliable, supportive and able to keep information confidential
• Self-motivated and able to work independently with minimal supervision
• Flexible and composed under pressure and changing circumstances

Languages: Must be fluent in Urdu and English languages and speaking Pashto or other local languages of KP is desired.

Professional Standards: All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

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The International Rescue Committee (IRC) helps people whose lives have been shattered by conflict and disaster to survive, recover and rebuild. We are trusted for our ability to reach people in the toughest places, put our clients at the center of everything we do, and - as an evidence-based organization - to relentlessly improve the impact we deliver for those we serve. If you’re ready to be part of a team that brings ingenuity, fortitude and optimism to making a lasting impact, we want to hear from you. The IRC Way, our code of conduct, is founded upon our core values of Integrity, Accountability, Service and Equality. These values unite IRC staff around the world and keep our programs firmly directed towards the well‑being of our clients while meeting the expectations of our donors as responsible stewards of their resources.