Procurement Lead Fleet Services

The Citizens Foundation; Karachi Division; On-site; PKR 1,800,000 - 2,600,000; Full time

Job summary

The Citizens Foundation seeks an experienced Procurement Lead – Fleet Services to manage end-to-end procurement, contracting, vendor management and operational coordination of the nationwide fleet portfolio within the Supply Chain Department.

The role leads restoration projects, negotiates with vehicle tracking providers, OEMs and workshop vendors, ensures cost control, timelines and service levels while aligning with governance and policy frameworks.

Qualifications

• Fleet procurement, contracts, and vendor management experience.
• Strong negotiation, commercial acumen and stakeholder management.
• Project management skills across multi-location environments.
• Understanding of fleet restoration, lifecycle management and cost control.

Responsibilities

• Lead sourcing, bidding, evaluation, and contract award for fleet assets and services.
• Manage fleet maintenance contracts, vehicle tracking systems, spare parts, and service providers.
• Coordinate large-scale fleet restoration projects across multiple cities and vendors.
• Monitor procurement performance, savings, and compliance with governance requirements.

Job description

The Citizens Foundation is seeking an experienced Procurement Lead – Fleet Services to manage the end-to-end procurement, contracting, vendor management, and operational coordination of the organization's nationwide fleet portfolio within Supply Chain Department.

The role will be responsible for managing strategic relationships with Oil Marketing Companies (OMCs), vehicle tracking providers, vehicle manufacturers and dealerships, repair and maintenance vendors, restoration contractors, and other fleet-related service providers.

A key responsibility of the role will be leading large-scale vehicle restoration project involving simultaneous restoration and refurbishment of vehicles across multiple cities and vendors while ensuring cost control, quality compliance, project timelines, and operational readiness.

The ideal candidate should possess strong commercial acumen, vendor management capability, project management skills, and hands‑on experience managing fleet-related procurement and services.

Fleet Procurement & Contract Management

• Manage procurement activities related:
• Vehicle acquisition and replacement
• Fleet maintenance contracts
• Vehicle restoration projects
• Vehicle tracking systems
• Spare parts procurement
• Fleet-related services and contracts
• Lead sourcing, bidding, evaluation, negotiation, and contract award processes.
• Ensure procurement activities comply with organizational policies and governance requirements.
• Drive value-for-money procurement while maintaining required service levels.
• Manage relationships and contracts with:
• Vehicle tracking service providers
• Local repair and maintenance workshops
• Restoration contractors
• Spare parts suppliers
• Fleet service providers
• Responsibilities include:
• Vendors’ Performance evaluation
• Resolution of service failures and escalations.

Fleet Restoration Project Management

• Lead large-scale fleet restoration projects involving:
• Simultaneous restoration of multiple vehicles across Pakistan
• Coordination with multiple restoration vendors
• Project planning and execution monitoring
• Budget management and cost control
• Quality inspections and acceptance processes
• Progress tracking and reporting

Operational Coordination

• Coordinate with:
• Fleet Operations Team
• Finance
• Procurement
• Logistics
• Administration
• Ensure timely execution of:
• Vehicle R&M and parts contracts renewal
• Restoration Projects
• New vehicle Procurement
• Vendor payments and contract administration

Reporting & Performance Monitoring

• Develop and maintain reporting on:
• Vehicle restoration progress
• Payment tracking
• Contracts repository and renewals
• Procurement savings
• Provide regular management updates and project dashboards.

Required Skills

• Knowledge of fleet procurement, vehicle maintenance, and repair services.
• Experience managing fleet contracts, vendors, and service providers.
• Strong commercial negotiation and vendor management skills.
• Ability to manage multiple projects and stakeholders simultaneously.
• Understanding of vehicle restoration, refurbishment, and lifecycle management.
• Strong analytical, problem-solving, and cost control skills.
• Excellent planning, coordination, and follow-up capabilities.
• Proficiency in Excel, reporting, and performance monitoring tools.

Education

Bachelor's degree in Automotive / Mechanical / Industrial Engineering, Supply Chain,

Business Administration or related discipline.

Professional certifications in Procurement, Supply Chain, Project Management, or Fleet

Management will be an advantage.

Experience

4–6 years of relevant experience in fleet procurement, fleet management, automotive

services, contract management, or related functions.

Experience managing vehicle maintenance and repair vendors.

Experience negotiating service contracts and managing supplier performance.

Experience managing multi-location projects and vendor networks.

Exposure to fleet operations or transportation environments will be preferred.