Placement Specialist

Lahore University of Management Sciences; Lahore; On-site; PKR 90,000 - 150,000; Full time

Benefits offered by this job

Provident Fund

Group Life Insurance

EOBI

Health Insurance

Employee Discounts

Job summary

Lahore University of Management Sciences (LUMS) is seeking a Career Events & Internship Specialist to plan and execute career fairs, employer engagement sessions, and internship programs. The role requires coordinating with recruiters, students, and internal stakeholders while managing budgets, SAP transactions, and data records to ensure efficient delivery.

You will lead event logistics, track participation, analyze outcomes, and provide timely reports to support departmental planning and

Qualifications

• Bachelor’s degree in Business Administration, Social Sciences, Human Resources, or a related field (HEC-recognised).
• Master’s degree or relevant certifications in Human Resources, Career Development, or related field.

Responsibilities

• Plan, coordinate, and deliver career-related events such as career fairs and employer networking sessions.
• Coordinate internship opportunities and manage employer-student communication and deadlines.
• Monitor budgets, SAP processing, inventory, and documentation to support events and programs.
• Collect feedback and maintain records to evaluate and improve future events.

Skills

Communication

Coordination

Data analysis

Stakeholder management

Event planning

IT proficiency

Education

Bachelor’s degree

Master’s degree or certifications

Tools

SAP

CRM

Digital platforms

Job description

The Specialist plays a key role in planning, coordinating, and delivering career-related events and departmental initiatives, including career fairs, employer networking sessions, and internship programs. The position ensures effective coordination with recruiters, students, internal departments, vendors, and other stakeholders while supporting departmental operations through budget monitoring, inventory management, SAP processing, data analysis, reporting, and administrative coordination. The Specialist is responsible for maintaining accurate records, facilitating timely communication, and ensuring that all activities are delivered efficiently, professionally, and in alignment with institutional priorities.

Key Responsibilities

Career Events and Employer Engagement

• Career Fair Management: Support the end-to-end planning and execution of career fairs, including event scheduling, employer invitations, registrations, venue arrangements, logistics, student communication, and on-ground coordination.
• Networking Sessions: Coordinate employer networking sessions, information sessions, recruitment presentations, and other engagement activities that connect students with prospective employers.
• Recruiter Coordination: Serve as a point of coordination for recruiters by managing communication, schedules, participation requirements, logistical arrangements, and post-event follow-ups.
• Event Logistics: Coordinate venues, equipment, branding materials, refreshments, technology requirements, and other operational arrangements required for successful event delivery.
• Event Records and Feedback: Maintain records of employer and student participation and collect feedback to support evaluating and improving future events.

Internship Coordination

• Internship Opportunities: Support the identification, collection, and dissemination of internship opportunities across relevant academic programs and sectors.
• Employer and Student Coordination: Facilitate communication between employers, students, and internal stakeholders regarding internship requirements, application processes, deadlines, and selection activities.
• Internship Documentation: Maintain accurate records of internship opportunities, student applications, placements, employer details, and required documentation.
• Progress Monitoring: Track internship-related activities and follow up with relevant stakeholders to ensure the timely completion of required processes.
• Student Support: Respond to student queries and provide guidance regarding available internship opportunities, application procedures, and related departmental requirements.

Budget, SAP, and Inventory Management

• Budget Monitoring: Support the preparation, allocation, and monitoring of departmental and event-related budgets.
• SAP Processing: Initiate and track relevant transactions, requests, and documentation through SAP in accordance with institutional procedures.
• Expense Documentation: Maintain complete and accurate records of expenditures, invoices, approvals, reimbursements, and supporting documents.
• Inventory Management: Maintain updated records of departmental inventory, event materials, equipment, supplies, and promotional items.
• Resource Planning: Coordinate the availability and appropriate utilisation of resources required for departmental activities and events.

Data Analysis and Reporting

• Data Collection: Collect and consolidate data relating to career fairs, networking sessions, internships, employer participation, student engagement, and departmental activities.
• Data Analysis: Analyse operational and engagement data to identify participation patterns, outcomes, trends, and areas requiring improvement.
• Database Management: Ensure departmental databases, trackers, and internal systems are updated accurately and within required timelines.
• Management Reporting: Prepare periodic reports, summaries, presentations, and dashboards to support departmental planning and decision-making.
• Data Accuracy: Conduct regular reviews of records to identify and resolve incomplete, duplicate, or inaccurate information.

Departmental Operations and Support

• Operational Support: Provide day-to-day administrative and operational support for departmental programs, events, meetings, and initiatives.
• Departmental Coordination: Coordinate with internal departments, academic units, administrative offices, and external stakeholders to facilitate the timely completion of activities.
• Documentation: Maintain organised records of correspondence, approvals, schedules, event plans, reports, and process-related documentation.
• Meeting Coordination: Support meeting scheduling, prepare relevant materials, record action items, and follow up on agreed deliverables.
• Process Compliance: Ensure departmental activities are carried out in accordance with institutional policies, procedures, timelines, and approval requirements.
• General Support: Undertake additional departmental responsibilities and special assignments as required to support operational effectiveness and service delivery.

Knowledge & Skills

• Strong communication and interpersonal skills
• Excellent organisational and coordination abilities
• Research and analytical skills (qualitative and quantitative)
• Ability to work with diverse student and employer groups
• Event planning experience is desirable
• IT proficiency and adaptability to new tools (SAP, CRM, digital platforms)
• Strong writing and reporting skills

Behaviours

• Student Focus and Service Orientation
• Collaboration and Teamwork
• Communication and Interpersonal Skills
• Organisation and Planning
• Accountability and Ownership
• Adaptability and Flexibility

Qualifications

• Bachelor’s degree in Business Administration, Social Sciences, Human Resources, or a related field from an HEC-recognised institution.
• Master’s degree or relevant certifications in Human Resources, Career Development, or a related field.

Experience

• At least 3 years of relevant work experience in recruitment, higher education, employer relations, career services, or a related field.
• Experience in academic internship facilitation, student placement, or career services within a higher education environment.

What We Offer:

LUMS offers a dynamic work culture that encourages learning and innovation, skills development, and contribution to areas beyond your job role. You will have the opportunity to learn and interact with the best academic minds in Pakistan, as well as to work with highly experienced professionals.

We believe in the pursuit of knowledge, provide the freedom to explore across different disciplines and value the diverse expression of all community members for mutual learning and advancement.

LUMS offers competitive benefits to its academic and professional colleagues including Provident Fund, Group Life Insurance, EOBI for Pension Scheme, Outpatient medical coverage for self and family, and In-patient Health Insurance for self, spouse, and dependent children.

The LUMS campus offers all the facilities and amenities of a world-class university, including a Sports Complex offering international standard courts for badminton, squash, tennis, basketball and volleyball, a FINA certified 25M swimming pool, and separate gyms for women and men. In addition to the LUMS Dining Center, there is a variety of eateries across campus offering popular cuisines, a breath-taking mosque, a medical centre, the LUMS Library, car parking as well as transport facilities for females, and a professionally run Day Care Center for children of community members.

Discounts

LUMS also provides a wide range of corporate discounts and internal educational discounts to its community as a token of each member’s value to our community. Our internal educational discounts include waiver of undergraduate tuition fees of employees’ children studying at LUMS, scholarships for master’s programs in several schools, and executive development programs offered by the nationally recognized Rausing Executive Development Center (REDC).

LUMS is an equal opportunity employer. We celebrate diversity and are committed to building an inclusive workplace for all our employees. We do not discriminate on the basis of gender, race, religion, caste, ethnicity, age, non-disqualifying physical or psychological disability or social status. Candidates belonging to minority groups are encouraged to apply.