Office & Logistics Assistant

International Rescue Committee; Multan; On-site; PKR 400,000 - 650,000; Full time

Job summary

The International Rescue Committee (IRC) is seeking an Office Administrator to support daily operations at Multan. The role focuses on stock management, document handling, and basic facilities support within a humanitarian NGO context.

Responsibilities include maintaining stationery, processing invoices and utilities, coordinating with the Supply Chain Officer, preparing meeting rooms, and assisting in events and logistics.

Qualifications

• Minimum Matriculation (Secondary School Certificate); higher qualifications will be an added advantage.
• Minimum two (02) years of relevant experience in office administration, facilities support, or operational support functions, preferably with an NGO, INGO, or private-sector organization.

Responsibilities

• Maintain stationery stocks and distribute stationery supplies in accordance with IRC policies and procedures.
• Document the distribution and usage of stationery supplies; identify problems with quality, appropriateness and usage of supplies and materials.
• Report maintenance requests timely to the main office administration.
• Photocopy, collate, sort and distribute documents and ensure printers are maintained.
• Identify and report maintenance problems; keep photocopy machines stocked with paper and toner.
• Perform assigned office support and messenger duties, including delivery and collection of documents and materials.
• Assist in organizing in-house events, trainings, workshops, and meetings, and arrange required materials and logistics.
• Prepare meeting rooms for meetings and ensure multimedia and all necessary documents are present before meeting.
• Maintain back-up supplies of water, as needed.
• Support the Supply Chain Officer in timely procurement of office supplies and petty cash items.
• Collect and submit supporting documents and receipts for petty cash expenditures daily.
• Assist in coordinating and managing office pool vehicles as required.
• Note: Interviews will be on rolling basis; shortlisted candidates will be called.

Skills

Health awareness

Cleaning skills

Interpersonal skills

Communication skills

Independence

Prioritization

Record keeping

Office admin basics

Willingness to learn

Troubleshooting

Education

Matriculation (SSC)

Job description

The International Rescue Committee (IRC) is seeking an Office Administrator to support daily operations at Multan. The role focuses on stock management, document handling, and basic facilities support within a humanitarian NGO context.

Responsibilities include maintaining stationery, processing invoices and utilities, coordinating with the Supply Chain Officer, preparing meeting rooms, and assisting in events and logistics.