Office Assistant (SAPW) | NAFSA

Pakistan Single Window (PSW); Islamabad; On-site; PKR 446,000 - 893,000; Full time

Job summary

Pakistan Single Window (PSW) seeks an organized administrative assistant to support SAPW divisions, handling documents, filing, and record management in a dynamic government workflow.

You will manage correspondence, assist in meeting arrangements, maintain office supplies, and ensure confidentiality; a team-oriented, deadline-driven mindset is essential.

Qualifications

• Minimum intermediate education; bachelor's degree preferred.
• Basic computer literacy including typing, email, word processing and record-keeping.
• Minimum 2 years of office support experience (implied).
• Ability to follow instructions, manage routine tasks and meet deadlines.

Responsibilities

• Provide clerical and administrative support to SAPW divisions, including document preparation, filing, and record management
• Maintain inward/outward correspondence and assist in tracking correspondence and action items
• Support meeting arrangements (venues, attendance lists, printing, refreshments, logistics) and manage routine office supplies
• Operate office equipment (printer/scanner/photocopier) and assist with document formatting as required
• Assist in maintaining inventory of office consumables and coordinate with CSW for procurement requests
• Support general office discipline, cleanliness coordination, and visitor facilitation
• Maintain confidentiality of documents and information handled in the course of duties
• Perform any other responsibilities assigned by the reporting officer in support of NAFSA's mandate

Skills

Basic computer literacy

Follow instructions

Teamwork & integrity

Education

Intermediate education

Job description

This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan's agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA's foundational team, contributing to the development of systems, processes, and institutional capabilities.

Responsibilities

• Provide clerical and administrative support to SAPW divisions, including document preparation, filing, and record management
• Maintain inward/outward correspondence and assist in tracking correspondence and action items
• Support meeting arrangements (venues, attendance lists, printing, refreshments, logistics) and manage routine office supplies
• Operate office equipment (printer/scanner/photocopier) and assist with document formatting as required
• Assist in maintaining inventory of office consumables and coordinate with CSW for procurement requests
• Support general office discipline, cleanliness coordination, and visitor facilitation
• Maintain confidentiality of documents and information handled in the course of duties
• Perform any other responsibilities assigned by the reporting officer in support of NAFSA's mandate

Requirements

Education

• Minimum intermediate education (twelve years) or equivalent; bachelor's degree preferred
• Basic computer literacy (typing, email, word processing) and record-keeping skills

Experience

• Minimum 2 years of relevant office support experience
• Ability to follow instructions, manage routine tasks, and meet deadlines
• Professional conduct, integrity, and willingness to work as part of a team

For contact, kindly reach out to [e-mail].