Executive Assistant - Islamabad

Description :

Grade: L2

Location: Islamabad

Last date to apply: 25th April 2025

What is Executive Assistant?

We are looking for someone who is upbeat, energetic and excellent in communication skills. Communication will be ongoing in the office. As an Executive Assistant, you'll be screening incoming calls/emails, making notes of essential information and prioritizing the calls/e-mails to be returned by the President Consumer Division. Hence you should be smart in organizing tasks and managing time effectively so the work in the office runs in a smooth and efficient manner.

The role reports directly to President Consumer Division.

What does Executive Assistant do?

• Manage professional scheduling for President Consumer Division, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Act as the point of contact among executives, employees, clients and other external partners
• Screen all visitors and determine what level of support they need while offering polite, professional customer service.
• Manage Domestic and International travel arrangements.
• Provide administrative assistance, such as writing emails, drafting letters, and preparing internal communications on behalf of the President Consumer Division.
• Organize Team building activities, award ceremonies, Town Hall meetings and off-site strategy sessions
• Managing events budget keeping a track record of events and expenses

Requirements

What are we looking for and what does it require to be Executive Assistant?

• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and external partners.
• At least 3-5 years of experience in a similar role with Bachelors/Masters degree.
• Language proficiency (English and Urdu).
• Microsoft Office (Word, Excel, PowerPoint, Project).
• Expert level written and verbal communication skills.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Demonstrate the ability to achieve high performance goals and meet deadlines in a fast-paced environment.

Benefits

Why Join Jazz?

As one of the leading employers in the country, Jazz epitomizes the philosophy that each Jazz employee is passionately living a better every day inspired and enabled by visionary leadership, a unique professional culture, a flourishing lifestyle, and continuous learning and development.

Our core values include qualities essential for a positive organizational culture - truthfully guiding entrepreneurial and innovative mindsets, harnessing professional and interpersonal collaboration, and fostering across-the-board customer-obsession.

As one of the largest private sector organizations in Pakistan, our objective is to continue to change the lives of our 70+ million customers for the better. This is an opportunity for someone who wants to be part of something transformative, someone who can play a critical role in driving our success. Together, we can empower millions more with the tools necessary to progress in an increasingly digital economy.