Executive Team Assistant

Macquarie Bank Limited; New York (NY); On-site; USD 85,000 - 100,000; Full time

Job summary

Join a forward-thinking financial services group as a Team Assistant, where your passion for people and problem-solving will shine. In this dynamic role, you will manage calendars, coordinate complex travel, and support key corporate functions, all while being part of a friendly and inclusive team. This position offers a unique opportunity to engage with diverse stakeholders and contribute to exciting projects within the Corporate Strategy & Solutions and Corporate Affairs divisions. Embrace the chance to grow professionally in a supportive environment that values your contributions and ideas.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

401(k)

Short/Long Term Disability

Qualifications

• Strong interest in corporate strategy and stakeholder engagement.
• Ability to prioritize workloads and manage conflicting requirements.

Responsibilities

• Manage calendars, process expenses, and coordinate travel arrangements.
• Support onboarding, organize team events, and take meeting minutes.

Skills

Calendar Management

Expense Processing

Travel Coordination

Microsoft Office Suite

Liaison Skills

Time Management

Tools

Concur

Coupa

Job description

Bring your passion for people, planning, and problem-solving to the Corporate Strategy & Solutions and Corporate Affairs divisions within our Financial Management, People and Engagement group. As a Team Assistant supporting dynamic teams within this group, you will gain exposure across a wide variety of business activities while showcasing your positive, confident, and proactive approach, and exceptional time management skills.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 34 markets and with 55 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.

What role will you play?

In this role you will be responsible for calendar management, expense and invoice processing, travel coordination (both domestic and international), Concur utilization, organizing team events, organizing, attending, and taking minutes in meetings, supporting onboarding, transfers, and leavers, organizing team equipment, and advising and training staff on systems and procedures. You’ll perform discreet tasks as requested by the Head of Corporate Strategy and Head of Corporate Affairs, and you’ll serve as point of contact for these two divisions and its staff in the Americas region. As part of Corporate Affairs, you will also be tasked to support regular press and social media monitoring in support of the media and communications team and you will also get the opportunity to work on various ad-hoc projects.

Salary range for this position: $85,000-100,000/Year. Actual base salary may vary based upon, but not limited to, relevant experience, time in role, peer and market data, prior performance, business sector, and geographic location. You may also be eligible for an annual discretionary incentive compensation award. We offer a full spectrum of benefits, including Medical, Prescription Drug, Dental, Vision, Health Savings Account, Dependent Day Care Savings Account, Life Insurance, Disability and Other Insurance Plans, Paid Time Off (including Sick Leave, Parental Leave and Vacation), Holidays, 401(k), and Short/Long Term Disability, in addition to other special perks reserved for our employees.

What you offer

• Have a strong interest in Macquarie’s corporate strategy and engagement with its audiences and stakeholders, strong liaison skills, ability to prioritize workloads and navigate conflicting requirements, effectively manage and deliver results
• Booking and confirming extremely complex travel arrangements including producing comprehensive travel itineraries, working on roadshows, flights, hotels, cars, trains and visas
• Processing purchase orders and invoices on Coupa and processing monthly expense claims in Concur ensuring deadlines are adhered to
• Producing and coordinating documents for meetings including printing, binding, scanning all complemented by your command of Microsoft Office applications such as Outlook, Word, PowerPoint and Excel
• Exercise good judgement, be a self-starter, and have a learning mindset.

We love hearing from anyone inspired to build a better future with us; if you're excited about the role or working at Macquarie we encourage you to apply.

About Financial Management, People and Engagement

Financial Management, People and Engagement (FPE) provides a single interface for Macquarie’s businesses across key areas of people, strategy, communications and financial management. Comprising two pillars – Financial Management, and People and Engagement – it is responsible for managing the Group’s financial, tax and treasury activities and strategic priorities, fostering our culture through people and community engagement strategies, and engaging with stakeholders to protect and promote Macquarie’s reputation globally.

Our commitment to diversity, equity and inclusion

We are committed to providing a working environment that embraces diversity, equity and inclusion. As an inclusive employer, Macquarie provides equal opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other impermissible criterion or circumstance. Our aim is to provide reasonable accommodations to individuals who may need support during the recruitment process and through working arrangements. If you require additional assistance, please let us know during the application process.