Bid Specialist

j. awan & partners; Karachi Division; On-site; PKR 1,200,000 - 1,700,000; Full time

Benefits offered by this job

Medical insurance

Paid leave

Career progression

Job summary

j. awan & partners seeks a Bid Specialist to build and manage a self-sustaining tender pipeline across GCC and international clients. You will own qualification, packaging, and submission processes, coordinating with practice stakeholders to ensure timely, compliant responses.

This role emphasizes meticulous analysis, strong vendor registration, and channel management. You will own every formal solicitation from portals, supplier networks, or procurement departments, ensuring precise compliance

Qualifications

• Bachelor’s degree in Business, Supply Chain, Law, Finance, or a related field.
• 4-6 years in bid management, tender coordination, or procurement.
• Hands-on experience with GCC e-procurement platforms and supplier networks.

Responsibilities

• Maintain the coverage register of sources, registrations, and renewal dates; log every solicitation.
• Coordinate supplier access and registrations; approach procurement departments and manage due diligence.
• Read tender packs, screen opportunities, and brief practices with a clear recommendation; obtain Yes/No from stakeholders.
• Kick off Go bids with compliance matrices, templates, and timelines; manage clarifications and submissions.

Skills

Coverage design

Supplier access

Tender document analysis

Commercial judgement

Bid coordination & packaging

GCC procurement

Spine & detail

Analytical mindset

Education

Bachelor’s degree in Business, Supply Chain, Law, Finance

Tools

HubSpot

Power BI

Job description

Location: Karachi, Pakistan (preferred) / Portugal (GCC working hours)

Type: Full-time

About j. awan & partners

j. awan & partners is the largest home-grown GRC advisory firm in the GCC: 50+ compliance specialists across Dubai, Abu Dhabi, Riyadh, Doha, Karachi, London, Cape Town, and Singapore, and eight service lines covering regulatory authorisation, outsourcing, advisory, tax and accounting, corporate services, recruitment and HR, training and education, and assurance.

Many target clients buy through formal procurement: government entities, regulators, state-owned enterprises, banks, insurers, and fund managers. Some RFPs are published on e-procurement portals. Many are never published or are issued by invitation only, to approved suppliers. The firm wins on practitioner depth. It cannot win tenders it never sees.

Culture and Values

• One Team. We work as one team. Diversity is valued and inclusion is practised, and we collaborate across our offices and practices.
• Excellence and accountability. We hold a high bar in everything we do and keep improving. We own our actions and outcomes, to our clients, our stakeholders and each other.
• Integrity and authenticity. We act with honesty, fairness and transparency, and that builds trust with clients and colleagues.
• Innovation that creates value. We look beyond the obvious to find practical, technology-driven solutions that create long-term value for our clients.

Growth and responsibility. We invest in our people through ongoing training and development. We also give back to the communities we operate in.

Mission

The Bid Specialist builds a self-sustaining tender pipeline across all eight service lines: US$2m in tender-sourced pipeline in Year 1, generated by this channel alone. You run three engines:

• Coverage: a system across portals, supplier networks, corporate procurement departments, and procurement mailboxes that guarantees nothing relevant is missed.
• Supplier Access: registration and approval with the procurement departments of target clients, so the firm receives RFPs that are never published or are issued by invitation only.
• Qualification and Packaging: screening every opportunity, briefing the practices for a fast decision, structuring each Go response from templates, and packaging a compliant submission on time.

And have the following three parameters:

• Integrity in handling confidential tender documents, pricing, and client information.
• Ensuring that every recommendation rests on verifiable facts
• Attention to detail to ensure delivery is in line with internal and external stakeholder expectations.

The firm has no BD team. Partners and Directors originate the work and cannot spend their week reading portals. You qualify and recommend. Practice stakeholders decide and compile the proposal. You make it a ten-minute decision, and you make sure the bid goes out right.

What This Role Is Not

This role does not make the final Go/No-Go decision, draft or compile proposals, set pricing, or approve procurement spend. Practice stakeholders, the partners and practice leads who own each service line, decide and compile.

Practice stakeholders, the partners and practice leads who own each service line, decide and compile. This role owns every formal solicitation received through a portal, supplier network, or procurement department. Technology-platform tenders route to azakaw BD. During a live tender, buyer contact goes only through the channel the tender defines.

12-18 Month Mission Outcomes ("What Success Looks Like")

US$2m in tender-sourced pipeline generated in Year 1. Go opportunities in 5+ of 8 service lines every quarter. The channel produces pipeline without depending on partner origination.

Nothing Missed

95%+ of in-scope opportunities captured, verified by the monthly audit. No winnable tender surfaces after its deadline.

Approved supplier status with a growing share of target accounts. Unpublished and invitation-only RFPs arriving as a tracked source. Zero lapsed registrations.

Fast, Accurate Decisions

Every brief closed with a definitive Yes or No. 80%+ agreement with the recommendation. Zero pursuits abandoned late for a reason that was in the documents. Practices spend their time on substance, not portals or paperwork.

Clean Submissions

Every Go-Bid kicked off to SLA with a compliance matrix and response structure. Clarifications 100% on time. Every submission uploaded by internal cut-off. Zero administrative rejections.

Win rate, cycle time, loss reasons, incumbents, and renewal cycles reported by service line and buyer. Recurring mandates flagged 90 days before re-tender. Every monthly readout ends with what to change.

Function Built

Coverage registers (internal tracking file), intake gate, supplier access tracker, response templates, and eligibility library documented and refined. The channel scales because the system scales.

Key Accountabilities

Coverage and Discovery

Maintain the coverage register (internal tracking file): sources tiered, with credentials, category codes, registration status, and renewal dates. Configure alerts and aggregator feeds by service line. Monitor mailboxes. Log every relevant solicitation in HubSpot.

Cadence held. 95%+ capture.

Supplier Access and Registration

Work every target account through the Supplier Access Program. Approach procurement departments, complete vendor forms and due diligence packs, and keep portal profiles and category codes current. Renew registrations and eligibility documents before expiry.

Approved share growing. Zero lapses.

Qualification and Briefing

Read full tender packs, including addenda. Screen and close failures. Brief each relevant practice stakeholder in one page with a clear recommendation. Secure a definitive Yes or No from each.

Briefs to SLA. 80%+ agreement. Zero late disqualifications.

Bid Coordination and Packaging

Kick off every Go: compliance matrix, response structure from the template, dated timeline. Manage clarifications, addenda. Package the proposal, eligibility documents, forms, and declarations to the tender instructions. Secure sign-off and upload.

Kickoff to SLA. Uploaded by cut-off. Zero administrative rejections.

Bid Performance and Improvement

Capture outcomes with reason codes and request debriefs. Build buyer intelligence on incumbents, pricing signals, and renewal cycles. Publish the monthly digest and readout with recommendations. Fix process gaps with measurable plans. Request debriefs on lost RFx and tenders (this is a must).

Readout monthly. Outcomes within 5 working days.

Run RFQs and like-for-like quotation comparisons, maintain the vendor register, track renewals, and collect vendor ICV certificates, if available. Up to 15% of capacity.

Comparisons within 5 working days. Renewals flagged 60 days ahead.

Core Competencies

• Coverage Design: builds monitoring systems across portals, supplier networks, and procurement departments through tiering, alerts, and aggregators.
• Supplier Access: finds the right procurement contacts and secures registration and panel inclusion.
• Tender Document Analysis: extracts eligibility, evaluation weighting, mandatory forms, and disqualifiers accurately and fast.
• Commercial Judgement: recommends No-Go with the same confidence as Go. Knows an exciting tender from a winnable one.
• Bid Coordination and Packaging: runs compliance matrices, templates, and timelines across concurrent bids. Packages to the letter of the instructions.
• GCC Procurement and GRC Literacy: understands government, state-owned enterprise, and financial institution procurement, local content, and bid bonds (approval required for this). Matches scope to the right service line without practice help.
• Spine and Detail: holds senior stakeholders to deadlines. Catches the wrong entity name or expired certificate before the buyer does.
• Analytical Mindset: turns win, loss, and cycle-time data into specific recommendations. Keeps HubSpot and the registers accurate.

Preferred

Etimad, Dubai eSupply, Abu Dhabi Government Procurement Gate, Monaqasat, or SAP Ariba experience. GRC or regulatory advisory environments. Arabic reading a strong advantage. APMP Foundation, CIPS, or Lean exposure. Advanced Excel. HubSpot and Power BI an advantage.

Education and Experience

Education

Bachelor’s degree in Business, Supply Chain, Law, Finance, or a related field. Output carries more weight than credentials.

Experience

4-6 years in bid management, tender coordination, or procurement within professional services, consulting, or financial services. Hands-on registration and submission on GCC e-procurement platforms and supplier networks required. Record of securing supplier registrations with corporate procurement departments.

Week 1-2

Service line immersion and partner introductions. Coverage register, registration, and eligibility library audit. Recent tenders won, lost, and missed reviewed. Target account list loaded.

Week 3-4

Tier 1 alerts and cadence live. First briefs issued under review. Registration gap-closure plan agreed. First supplier approaches made. Weekly digest launched.

Month 2

Full cadence across all tiers. Response templates built for the highest-volume service lines. First Go coordinated and packaged end to end.

Month 3

Full ownership. Monthly audit live. First bid capacity plan agreed. First monthly readout delivered.

Rewards and Growth

• Competitive salary with performance bonus tied to tender-sourced pipeline, supplier access, and submission integrity.
• You build the firm’s tender channel from the register up, with progression into Bid Manager or Head of Bids and Tenders as it scales.
• Direct visibility with the Group Director and senior partners.
• Medical insurance, paid leave, and additional benefits detailed during the offer stage.