Assistant to Associate for Academics

Presbyterian Education Board; Lahore; On-site; PKR 390,600 - 558,000; Full time

Job summary

The Presbyterian Education Board in Lahore seeks an Administrative Support professional to manage the Head of Department's schedule and assist with academic coordination. The role requires strong organizational skills and the ability to communicate effectively with stakeholders.

Key responsibilities include managing documentation, planning academic activities, and maintaining departmental records. The ideal candidate will have a strong sense of professionalism and confidentiality, ensuring efficient departmental operations.

Qualifications

• Strong ability to manage schedules and documentation efficiently.
• Experience supporting academic planning and collaboration.
• Exceptional ability to prioritize tasks and meet deadlines.

Responsibilities

• Manage the daily schedule and correspondence of the Head of Department.
• Assist in planning academic calendars and examination schedules.
• Coordinate academic trainings and workshops.
• Ensure timely communication of departmental directives.
• Maintain confidentiality of departmental information.

Skills

Schedule management

Documentation

Interpersonal skills

Task prioritization

Confidentiality

Job description

What You’ll Do:

Administrative Support:

• Manage the daily schedule, correspondence, and meetings of the Head of Department.
• Maintain and update departmental files, records, and databases in both digital and physical formats.
• Prepare meeting agendas, record minutes, and follow up on assigned actions.

Academic Coordination:

• Assist in planning and monitoring academic calendars, timetables, and examination schedules.
• Support the HOD in curriculum planning, teacher allocations, and coordination with school heads.
• Collect and compile lesson plans, academic reports, and school performance summaries.
• Assist in reviewing and updating academic policies, teaching guidelines, and learning materials.
• Liaise with the Academic Coordinators to ensure implementation of departmental plans in schools.

Event and Program Management:

• Coordinate and organize academic trainings, workshops, and capacity‑building programs for teachers.
• Communicate with schools and external trainers or resource persons for academic programs.
• Support planning and execution of educational initiatives or academic improvement projects.
• Reporting and Documentation

Communication and Liaison:

• Ensure timely communication and follow‑up of departmental directives, notifications, and updates.
• Coordinate with other departments (HR, Finance, and Admin) to facilitate academic operations.

Other Responsibilities:

• Maintain confidentiality of departmental and personnel information.
• Assist the HOD in daily task prioritization and workload management.
• Perform any other duties assigned by the Head of Department or higher management.

What We’re Looking For:

Strong ability to manage schedules, documentation, reporting, and departmental operations efficiently.

Academic Coordination:

Experience supporting academic planning, initiatives, and collaboration across educational teams.

Organizational Skills:

Exceptional ability to prioritize tasks, manage multiple responsibilities, and meet deadlines effectively.

Excellent interpersonal skills with the ability to coordinate between leadership, teachers, coordinators, and administrative staff.

Operational Support:

Capability to assist in the implementation and monitoring of departmental activities and strategic objectives.

Confidentiality & Professionalism:

Strong sense of responsibility, discretion, and professionalism when handling sensitive information.