Assistant Manager Company Secretariat

Raqami Islamic Digital Bank; Karachi Division; On-site; PKR 2,000,000 - 3,200,000; Full time

Benefits offered by this job

Equal opportunity employer

Inclusive workplace

Job summary

Raqami Bank is seeking an Assistant Manager in Company Secretariat to support governance, maintain statutory records, and ensure compliance with Companies Act 2017, SECP, and SBP regulations. You will coordinate Board, Board Committee, and shareholder meetings, prepare minutes, and manage secretarial documentation.

The role reports to the Head of Legal and Company Secretary. A graduate with law or commerce background and experience in corporate secretariat, ideally in financial services, is

Qualifications

• Minimum 3–5 years of experience in corporate secretariat, preferably in a bank or listed company.
• Hands-on with board/committee meeting management and minute writing.
• SECP filings through eServices experience.
• SBP Fit and Proper Test documentation experience.
• Statutory registers and shareholder records handling.
• AGM/general meeting arrangements experience.
• Knowledge of Companies Act, 2017 and SBP governance regs.
• Exposure to Islamic banking/shariah governance is a plus.

Responsibilities

• Coordinate and manage Board/Committee/Shareholder meetings, including agenda prep and minutes.
• Circulate meeting materials and ensure timely logistics.
• Maintain statutory records and governance documents.
• Prepare and submit statutory filings, disclosures, returns.
• Track governance obligations with a compliance calendar.
• Support Board/Committee decisions and action item follow-up.
• Coordinate with directors, regulators, auditors, and stakeholders.
• Assist in AGM/EGM planning and shareholder activities.
• Maintain director records, disclosures, onboarding docs.
• Support governance reviews, inspections, audits, and reports.
• Monitor regulatory developments and update policies.

Skills

Board Secretariat

Minute Writing

Governance Compliance

Regulatory Filings

Board & Shareholder Meetings

Documentation Management

Communication Skills

Stakeholder Coordination

Deadline Management

Education

Law degree / Commerce / Finance

ICSP / ACCA / ICMA / ICAP preferred

LLB added advantage

Job description

Job Title: Assistant Manager Company Secretariat

Department: Legal

Job Overview

To support the Company Secretariat in managing the Bank's corporate governance and secretarial function by organizing Board, Board Committee and shareholder meetings, maintaining statutory records, and ensuring timely compliance with the Companies Act, 2017, SECP requirements and SBP corporate governance regulations, thereby enabling effective Board oversight and protecting the Bank's regulatory standing. This position reports to the Head of Legal and Company Secretary.

Key Responsibilities

• Coordinate and manage Board of Directors, Board Committee, and shareholder meetings, including agenda preparation, circulation of meeting materials, logistical arrangements, and recording of minutes.
• Assist in ensuring compliance with the Companies Act, 2017, SECP regulations, SBP Corporate Governance requirements, and other applicable regulatory obligations.
• Maintain statutory registers, corporate records, Board resolutions, governance documents, and other secretarial records in accordance with legal requirements.
• Prepare and submit statutory filings, disclosures, returns, and regulatory correspondence within prescribed timelines.
• Monitor and track governance and compliance obligations and maintain an effective compliance calendar.Support the implementation and follow-up of Board and Board Committee decisions, resolutions, and action items.
• Coordinate with Directors, senior management, regulators, auditors, and external stakeholders on corporate governance and secretarial matters.
• Support the conduct of Annual General Meetings (AGMs), Extraordinary General Meetings (EGMs), and other shareholder-related activities.
• Maintain director records, declarations, disclosures, and onboarding documentation.
• Assist in governance reviews, regulatory inspections, audits, and the preparation of related documentation and reports.
• Monitor regulatory developments and recommend updates to governance policies, procedures, and practices.
• Safeguard the confidentiality and integrity of Board, shareholder, and corporate information.

Experience Required

• Minimum 3–5 years of relevant experience in a corporate secretariat function, preferably at a bank, DFI or listed company.
• Hands-on experience with:
  • Board and Committee meeting management and minute writing
  • SECP statutory filings through eServices
  • SBP Fit and Proper Test (FPT) documentation
  • Statutory registers and shareholder records
  • AGM and general meeting arrangements
• Working knowledge of the Companies Act, 2017 and SBP corporate governance regulations.
• Exposure to Islamic banking and Shariah governance will be an added advantage.

Educational Background Required

• Graduate degree in Law, Commerce, Finance or Business Administration from an HEC-recognized institution.
• Membership of ICSP, or part-qualified ACCA, ICMA or ICAP, will be preferred.
• LLB will be an added advantage.

Skills & Competencies

• Corporate Secretariat Practices & Board Secretariat Operations
• Minute Writing, Resolution Drafting & Corporate Documentation
• Company Law, Corporate Governance & Regulatory Compliance
• SECP, SBP & Statutory Reporting Requirements
• Statutory Filings, Records & Document Management
• Board, Committee & Shareholder Meeting Coordination
• MS Office, Reporting & Presentation Skills
• Strong Written & Verbal Communication Skills
• Stakeholder Coordination, Professional Conduct & Confidentiality
• Planning, Organization & Effective Deadline Management
• Attention to Detail, Accountability & High Ethical Standards

Raqami Bank is an equal opportunity employer. We welcome applications from all qualified individuals, including Persons with Disabilities (PWDs), and are committed to fostering an inclusive workplace where everyone has the opportunity to succeed.

Last date to apply: November 11, 2026